ENROLLMENT PLANNING TEAM

Minutes

June 14, 2006

Present:  Mr. Ahmed Samaha, Mr. Andrew Hendrix, Dr. Braden Hosch, Mr. Corey Feraldi, Dr. Deb Kladivko, Dr. Deidre Martin, Dr. Ed Callen, Mrs. Gail Ratchford, Mr. Glen Shumpert, Ms. Gwen Ashley, Mr. Deri Wills, Ms. Jennifer Lake, Mr. Randy Duckett, Mr. Randy Warrick, Ms. Stacie Williams, Ms. Stephanie Foote, Dr. Tom Mack

Not Present:  Dr. Ann Willbrand, Mrs. Katya Terry, Mr. Marshall Davis, Dr. Suzanne Ozment, Mr. Tony Ateca, Dr. Val Lumas, Mrs. Vivian Grice

Randy Duckett opened the meeting at 2:04 pm with a welcome to everyone and asked Dr. Deb Kladivko to introduce Mr. Deri Wills the new Director of Housing and Judicial Affairs.  Dr. Kladivko expressed that we were thrilled to have Mr. Wills and he comes to the University with over 16 years experience.  Everyone proceeded to introduce themselves to Mr. Wills.

As part of the “End of the Year” evaluation process, Randy and Dr. Hosch have been examining the composition of the EPT and feel that there should be a larger presence of faculty members. (While being sensitive to the campus work load issue, it is extremely important to have appropriate and “interested” individuals serving on EPT).   They are also evaluating the composition of all of the Action Teams and asked that all of the Action Team chairs remain after the EPT meeting for a brief meeting with them.

Programmatic Updates

• Stephanie Foote shared that there were 19 participants and one on the fence for the First PACE program with it being a very diverse group academically.  The planning group will be meeting on June 26, 2006 to go over the final touches.  The program will start on July 10^th and continue until July 31^st with half of the students staying in housing.
• Stephanie also informed us that the Early Warning Document was now on the EPT web-site at http://www.usca.edu/ESIP/ept/Links/index.html.
• Andrew Hendrix gave an update on the numbers for the freshman class.  The numbers are up from last year.  We are looking to have approximately 650 students compared to last years 610 full time freshmen.  The transfer numbers are similar or even to last year.  Hopefully we will have better prepared students than in the past.
• Dr. Deb Kladivko also responded that the orientation sign-ups were larger than last year with July already full.
• Randy shared that Gail Ratchford has been making phone calls to the Freshman Cohort that did not Priority Register for fall of 2006.  In addition 39 less students participated in Priority Register then the previous year. 
• Deri Wills updated us on the housing numbers and said that there were more students on the waiting list then last year at this time.  His thoughts are that first year students should have priority.  Current waiting list figures reflect this practice, as there are twice as many continuing students in need housing.  Deri mentioned that he is concerned about how we direct students who can not be housed on campus.  Andrew Hendrix mentioned that his staff maintains a resource, and would be willing share and work with the Housing staff.

Action Team Reports

CHAT – Campus Housing Action Team

The EPT has also formed a new Action Team – CHAT – Campus Housing Action Team, chaired by Dr. Deb Kladivko. Other members include: Ms. Ginger Hudock, Mr. Tony Ateca, Mr. Andrew Hendrix, and Mr. Deri Wills.  Randy Duckett and Braden Hosch will serve as ex-officio members of this action team. He also stated that we needed to have a/or several faculty members to serve on this new Action Team.  (As part of the Year End report to the campus, a call will be made for any staff or faculty who may be interested in serving on an Action Team.)

• Dr. Deb Kladivko described the current needs and actions taking place to address anticipated housing needs for the future.  She stated that the initial plan was for new housing to be in place by August 2009, but at the Senior Administration Retreat, Dr. Hallman had asked that we prepare to move on new housing by August 2008.  Mr. Tony Ateca has been working extremely hard to push for this date, which means meeting many external deadlines. 

All Action Team Reports

• Dr. Braden Hosch stated the Action Team Chairs were given directions at our last meeting for filling out the Year End Reports and that the templates were sent to them on Tuesday via e-mail.  He asked that the Action Team Chairs stay after the meeting to go over using the templates.

Perspectives

• Dr. Deb Kladivko posed a question regarding Summer School enrollment. She asked if a comparison had been done on neighboring institutions. 

Ø      Glenn Shumpert expressed that it has really caused problems in Financial Aid when classes do not make.

Ø      Dr. Ed Callen stated that the issue had been discussed at Academic Council and he believed this was a concern that needed to be addressed by other groups in addition to the academic side, such as admissions, marketing, housing, etc.  He felt that it was a larger campus issue than just what the Academic Council deals with.

Ø      Randy suggested that there were certainly some academic issues which had to be addressed; (degree completion, popular courses, courses being avoided at USCA), but agreed that it was a broader issue than just Academic Council and a larger discussion needed to take place.  This is another issue that EPT may address if it surfaces (during our year end report process) as a priority for our work next year. It may involve creating a Summer School Action Team.

• Ahmed Samaha also expressed that Maymester course offerings have caused a great deal of concern and confusion among several students.   Randy Duckett indicated that Maymester has and continues to be an Administrative nightmare for several offices, and a planning meeting involving Vivian Grice, Dr. Suzanne Ozment and Ms. Gwen Ashley is in the process of being scheduled.

Action Team Meetings

The next EPT meeting is scheduled for July 10, 2006 and all Action Team Chairs are asked to be present.

Announcements

Dr. Susan Campbell will be on campus on June 29-30^th as a consultant in the Advisement process.  Randy will be sending everyone the updated information about her visit.

Stacie Williams wanted us to be aware of the MAP letter that was sent out for the MAP program and they would be meeting on Tuesday’s at 6 pm starting in the fall and information can be found on the web-site.

The Admissions and Marketing staff will have a consultant visit campus during the summer to evaluate these areas and make suggestions and recommendations as to how we might move forward.

Meeting adjourned at 3:10 pm.

Respectfully submitted,

Gail Ratchford