ENROLLMENT PLANNING TEAM (EPT)

MINUTES

FEBRUARY 14, 2007

Present:  Ms. Gwen Ashley, Dr. Ed Callen, Mr. Randy Duckett, Ms. Stephanie Foote, Mrs. Vivian Grice, Mr. Andrew Hendrix, Dr. Braden Hosch, Dr. Deb Kladivko, Ms. Jennifer Lake, Dr. Val Lumas, Dr. Tom Mack, Mrs. Gail Ratchford, Mr. Randy Warrick, Mr. Deri Wills

Mr. Randy Duckett called the meeting to order at 2:05 pm. He stated that the Financial Aid Scholarship report would be deferred until the March meeting. 

He asked Team members to note the reports listed on the agenda. These reports:                                                                    

IPEDS, CIRP, NSSE, State Accountability, Strategic USCA Planning, Academic Tracking Report, EPT Annual Report are basic documents which all EPT members should become familiar and are the foundation documents for our work.

 He then asked Dr. Braden Hosch to report on the IPEDS.

Programmatic Updates

IPEDS feedback report – Dr. Braden Hosch

• Federal Government Department of Education began requesting IPED DATA in 2004.
• Dr. Hosch indicated that the IPEDS report compares USCA to self determined Peer Institutions.
• The information on this report will help us position ourselves 10-12 years down the road.
• Randy asked all actions teams, particularly the Freshman Admissions Action Team (FAAT) and the Financial Aid Scholarship Team (FAST), to examine this information in depth and determine what information might lead to further discussion and action.

Research Updates

2006 CIRP Institutional Data – Dr. Braden Hosch

• Dr. Hosch distributed copies of the CIRP (Cooperative Institutional Research Program) Freshman Survey which is administered to incoming freshmen during the July and August orientation programs.  The response rate for this survey is about 93-98%.
• Each Action Team Chair was asked to:

1.                  Discuss CIRP results at their next meeting.

2.                  Forward dates and agenda items to Gail Ratchford to publicize before  meeting dates.

3.                  Reproduce sections of CIRP that pertain to their specific action team for each team member.

·        You can find a copy of the summary at W:\ept\Discussions\index.html under studies - CIRP Institutional Summary 2006.

·        Dr. Hosch will e-mail the reports to the EPT chairs so they can send them to the Action teams.  He will be more than happy to meet with Action Teams to discuss appropriate CIRP information.

Action Team Reports

Students At Risk Action Team – Stephanie Foote

• The SAR Action Team has been working on the Pacer Success Program.  Students who are placed on probation and/or have a GPA below 2.0 are students who are being targeted for Pacer Success programs.  
• 11 students participated in a Pacer Success workshop prior to the Spring Semester. The Action team is determining ways to increase attendance by Students At Risk.
• The Action Team will also discuss ways to educate and communicate the new probation and suspension levels and policy to students, faculty and staff.
• The Early Warning process continues to develop and the SAR will continue to monitor and make suggestions for improvement.
• Ms. Foote will initiative regular reports on First Pace in the near future.

Freshman Admissions Action Team – Andrew Hendrix

• The FAAT will be meeting on Friday, February 15, 2007 to discuss the new enrollment model and update the team on the current admission numbers and activities.
• Andrew also shared that enrollment numbers are down compared to this time last year and his staff is working with the 606 pending applications to encourage them to complete the admissions process.
• He also indicated that he felt that the number of students who will transfer to USCA will continue to decrease as they have over the past 3 years.

Campus Housing Action Team – Dr. Deb Kladivko

• Dr. Kladivko said that the CHAT committee is meeting every other week.
• There is a contract for the design/build team for the new facility (Residence Hall) and the concept for this facility was one that would concentrate on “developing a sense of community among the freshman class.”
• CHAT has met and will continue to meet with various campus offices in an attempt to become more aware of what impact 300 additional students residing on campus will have on campus services and programming.
• Currently there is no plan to have a wellness facility in the new housing complex,  but Dr. Kladivko said there would be some space in the new facility to add some equipment.

Strategic Enrollment Planning Action Team – Randy Duckett

• The SEPAT Action (Dr Hosch) team has developed an Enrollment Planning Model, which is being discussed with various groups.  This model has as its primary goal increasing the number of USCA students who become USCA graduates annually.  Due to lack of time, this model will be presented to and discussed at the April EPT meeting.

In conclusion, Randy once again reminded EPT members to read and keep a copy of all the “basic EPT background reports” listed above . 

He stated that EPT and individuals have created a great deal of productive activity and positive things are happening throughout the campus because of our efforts.  He thanked all EPT members for their hard work.

Adjourned at 3:05 pm

Respectfully submitted – Gail Ratchford