ENROLLMENT PLANNING TEAM

MINUTES

November 14, 2007

Penland 110

Present:  Mr. Andrew Hendrix, Dr. Deb Kladivko, Mr. Deri Wills, Dr. Ed Callen, Mr. Glenn Shumpert, Ms. Gwen Ashley, Mr. Mike Lemons, Mr. Randy Duckett, Mr. Randy Warrick, Ms. Stephanie Foote, Mr. Tim Hall, Dr. Val Lumas, Mrs. Vivian Grice.

Guest:  Mr. Tim Bond, Mr. Kelvin Rachell

Program Updates

Admissions Update – Mr. Andrew Hendrix , Director of Admissions

Mr. Andrew Hendrix made a presentation concerning the recruitment initiatives of the admissions office including a handout that can be found at \\www\esip\ept\Minutes\index.html.  Listed below are some of the items of interest included in the update.

• The Admissions office has re-written their mission statement.
• Recruitment efforts are expanding across the state which was evident on the last Freshman Friday with more students attending from across the state and fewer coming from the local area.
• We are now looking at increasing the freshman class by 4% with higher admissions requirements.
• 10 specific High Schools are being targeted with the new University Achievement Scholarships to recruit students from those high schools.
• A limited database management system is helping with the communication of recruiting students.
• With the decline of the transfer students, Ashley Ball is working on an effort to increase the number of transfers.
• Andrew stated that most of these recruitment efforts are as a result of the Noel-Levitz Marketing/Recruitment analysis (Aug 2006).
• The second page of the handout included charts of facts and figures to show the Admissions funnel (Fall 02-07), New Student Enrollment (Fall 02-07), and the 2007-08 funding requests of the admissions area.

Athletic Update – Mr. Randy Warrick, Director of Athletics

Mr. Randy Warrick made a presentation and provided a handout describing many of the goals, initiatives and results of the athletic department.  The handout can be found at \\www\esip\ept\Minutes\index.html.

Several items highlighted in his presentation included:

• The Athletic Department organization chart, they have 20 full time and 5 part time employees.
• A chart was provided with the total number of athletes and demographics
• Academically the average GPA of the USCA student-athletes was 2.819.
• Our student-athletes are very competitive in the Peach Belt Conference standings.
• The visibility of our program is very good through, print, media and the web site that has been redesigned recently getting approximately 792 hits per day.  The Aiken Foxhounds has also been a factor in the visibility.
• The new Pacer logo was unveiled and a new mascot uniform purchased.
• Randy also shared about the events that will be coming up in 2008 and a few already scheduled for 2009.
• The Convocation Center has been a great addition, however there are some conflicts with Global Spectrum because the two have different goals and competing forces.
• Finally Randy state some enrollment challenges facing the athletics:

Ø      Budget based on enrollment.

Ø      Other Universities have different admission requirements.

Ø      The First Pace program.

Ø      Transcripts are not always evaluated quickly.

Ø      The new probation and suspension policy.

Dr. Val Lumas asked about the issues created with the partnership of Global Spectrum and the Athletic Department.  Dr. Kladivko explained the working relationship that the athletic department and acknowledged that it has been a transitional year with many opportunities for discussions.  After additional questions Mr. Duckett suggested that it would be a beneficial for Mrs. Ginger Hudock to come and give us an update on the Convocation Center.

Dr. Ed Callen mentioned the enrollment process regarding the transcript evaluation that some universities have “special talent admissions” and how could our process be made better.  Tim Hall stated that each course has to be evaluated by that department and it slows down the process.  Vivian Grice shared that there is something new coming in DARS that may be of some help and she would be glad to talk to them about it after the meeting.

Randy thanked both Andrew Hendrix and Randy Warrick for the very informative updates.

Research Updates 

Randy Duckett said that we would not have time today to go over the IPEDS and the State Accountability Report but that we would do that at the December meeting.

Action Team Reports

No reports

Recommendations

Student At Risk Action Team – Stephanie Foote

Stephanie Foote, chair of the Student At Risk Action Team brought forth a recommendation to require students on probation and those reinstated after first suspension to participate in the Pacer Success Program.  If the student did not participate in the program a hold for Priority Registration would be put into place.

Dr. Ed Callen expressed his concern that just putting a hold on PR would not have an effect on the student that this would apply to.  He felt that a stricter policy would be more appropriate.

The recommendation was endorsed by the committee with Stephanie modifying the paragraph to state that SS & P determine the appropriate action.

Randy Duckett said that Stacie Williams would present the recommendation for the Minority Students Success Team about the College Summit at the December meeting.  He gave a brief description of the College Summit program.

Meeting was adjourned at 3:05 pm.

Respectfully submitted,

Gail Ratchford