HOW TO COMPLETE A PR
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All PR's should be typed or legibly written. The following information should be included on all purchase requisitions: 

1) Suggested Supplier -- Vendor Name, Address, Telephone Number 

2) Approval -- Appropriate Required Signatures 

3) Date -- Today's Date 

4) Dept. # -- Your Department Number 

5) Fund # -- Your Fund Number 

6) Class Code -- Policy & Procedure Manual 

7) Analytical -- Fill in only if you are charging to more than one account. (amount to be charged to each account) 

8) Dept Name       --  Name of Dept. 
Deliver to Bldg    -- Bldg Number 
Room No.        -- Room Number 
Phone No        -- Campus Number 

9) Number each separate item 

10) Quantity of order and unit of issue (each, box, case, etc.) 

11) Description -- Complete description including: Name of Part or Service, Complete Specifications, Model Number, Color, Size, etc. (If unit of issue is other than each) include how many per unit of issue. Example: 1 box (100/bx) 

12) Catalog Number 

13) Unit Price -- Price for each item by unit of issue 
Example: If ordering 1 box Ä Unit price should be for box price 

14) Total Price -- Total by each item 

15) Tax -- Always 6% 

Shipping -- Shipping Charges Ä If you do not know exact amount, write estimate 
Total -- Grand Total 

16) Source of Price -- If telephone quote: Complete name of person quoting price and to whom, date & time 

17) PHM -- If item is potentially hazardous material, indicate PHM 
When obtaining telephone quotes, get the following information: 

1) Complete name of person quoting price 
2) Estimated delivery time once vendor receives P.O. 
3) Shipping charges, indicate on P.R. if there will be shipping charges or no shipping charges 
4) Invoicing Terms 

Example: 
* Prices quoted by Mike Smith to Jeff Jenik, 11/12/93 3:30 
*If catalog price, note year of catalog (Prices from 1994 Catalog ) 
*Attach any other written form of price (brochure, flyer, order form, etc.) 
*Attach written quotations 
* If PR requires more than one quote, submit additional quotes with same info on PR or separate sheet
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* Purchase Methods
* Unauthorized Purchases
* Evaluation or Trial Purchases
* Purchasing Cards
* Minority Business Assistance
* Minority Vendors
* Vendor Relations
* Computer-Related Purchases
* Printing Purchases
* Department Receipts
* How To Complete a PR
* USCA Purchasing Form