Procedure
for Outgoing Mail
All departments should have outgoing
mail prepared and ready for pick up by 2:00 p.m. when the
mail clerk starts the afternoon mail run.
Stamped mail should be separated from unstamped mail and
sorted into stacks of local, out-of-town, or out-of-country.
Each stack should be banded and labeled accordingly.
Postage paid mail should be separated from other mail and
banded.
Unstamped mail should be sorted according to Aiken and out-of-town,
counted, banded, stacked with flaps open and labeled with
number of pieces and account number (Use Mailing Label).
Oversized packages such as 9 x 12 envelopes must be sealed
before processing.
The address label on oversized envelopes should indicate
the desired class of mail, first, second, etc. and sorted
according to zip code and handling, banded and labeled with
number of pieces and account number. (Use Mailing Label)
USCA Campus mail should be enclosed in a standard campus
mail envelope with the addressee's name, department and
the USCA box number on the front. Campus mail should be
sorted and banded.
Mail that is out-going and hand-delivered to the mail room
after 3:45 p.m., after authorized collections have been
made, may not be processed until the following day.
Mail that is delivered to the mail room for processing without
being prepared properly will be returned to the department.
This will delay processing mail until the next day. For
repeat offenders, a reminder will be sent to the supervisor
of the department.
Mass produced memos, news releases, reports, etc. should
be delivered to the mail room with specific instructions,
e.g., all USCA employees, administrators only, faculty only,
etc.
The USCA mail clerk will notify anyone receiving certified
mail, express mail, or next day mail upon its arrival. At
this time the receiver will decide if it is to be delivered
with the regular mail or if they would like to pick it up
in person at the mail room.
Authorized Drop Point and Collection
Schedule
Procedures for Outgoing Mail
Shuttle Service
Bulk Mail Procedure
Postal Coding Instructions
Federal Express Mailing Procedures
