| Absences |
Phone
your supervisor if you will be absent or late for work.
If possible, tell your supervisor in advance if you know
that you will be absent or late. Failure to report to
work during the agreed upon schedule or a demonstration
of consistent absences or tardiness may be grounds for
dismissal.
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Although
USCA has no specific dress code, student employees are
expected to dress appropriately for their positions. Casual
attire may be allowable, but it is best to check with the
specific department for which you work for appropriate
dress for that department. All student employees are visible
to students, alumni, faculty, staff, and members of the
community. Appropriate dress is expected from all student
employees.
The
following modes of dress do not contribute to a professional
work environment and are not permitted:
- barefoot
or inappropriate footwear (thongs, etc.)
- lack
of a shave
- hair
in curlers
- soiled
or tattered clothing
- extremely
short or side-split shorts
- halter
tops, tank tops, etc.
- inflammatory
or obscene writing or emblems on clothing
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| Breaks |
There
are no official work breaks. However, if you work six
or more hours, you must take a 30-minute "off-the-clock" lunch
break. Breaks should not be taken in the work area. The
times that breaks are to be taken must be approved by
the supervisor. Smoking is not allowed inside USCA buildings.
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Confidentiality
of Records |
USCA
records and information must be treated confidentially
and professionally as stated in the Federal Rights and
Privacy Act of 1974. They are to be discussed only with
individuals authorized to have access to institutional
records. Any violation of the USCA Policy concerning the
confidentiality of records constitutes grounds for termination.
Any student employee who provides confidential information
obtained from USCA to any unauthorized individuals outside
their designated department will be terminated immediately
and referred to the Director of Judicial Affairs for further
appropriate disciplinary action. Follow these guidelines
concerning access to records:
- Sign
a Confidentiality Agreement in
your hiring department
- Do
not use computer terminals or files for any purpose
other than to perform functions assigned to you
by your supervisor.
- Do
not discuss any confidential information with unauthorized
individuals.
- Do
not let friends, relatives, or acquaintances know
that you have access to confidential data.
- Report
to your supervisor any attempt to gain unauthorized
access to information.
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You
can be discharged for any reason of misconduct or unsatisfactory
work performance. The following are some examples of reasons
for dismissal:
- Working
under the influence of alcohol, stimulants, or
other drugs.
- Missing
work or unexcused absences without notifying your
supervisor.
- Reporting
more hours on your time card than you actually
worked.
- Violation
of the Student Services Policy on confidentiality
of records.
- Certain
violations of the Academic Code or the Student
Judicial Code.
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GPA-
Minimum Requirements |
While all student
employees are expected to maintain good academic standing,
Federal Work Study (FWS) students are required to maintain
satisfactory academic progress, as referred to in the "Financial
Aid: Terms and Conditions" brochure distributed by the Financial
Aid Office.
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Time
Cards:
All employee timecards are submitted online through the USC ITAMS System
at https://itams.csd.sc.edu/.
Please see your supervisor for instructions on how to track and submit
your work hours. Time cards are due each Friday by 12:00pm. Failure
to turn in your time card could result in a missing paycheck.
Pay
Checks:
Paychecks are disbursed on the 15th and last day of each month. Students
are paid for actual hours worked-- not for estimated hours. Therefore,
paychecks will not be available for new employees during the first
pay period. Please check the pay schedule to find out when your first
paycheck will be available or check with your supervisor.
Student
direct deposit stubs are sent to the hiring departments
for pickup by students. Direct deposit of student pay
is available through the VIP.
The
Payroll Department issues a Payroll Schedule twice a
year which reflects the time period covered by each paycheck
and the number of weeks covered. This pay schedule often
results in final checks not being issued until the student
has completed the term and is no longer on campus.
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|
Formal
student employee evaluations are to be completed at least
once each semester by your supervisor. In addition to the
formal evaluation process, supervisors are expected to
provide routine, informal feedback to all student employees.
The
purpose of the written evaluation is to provide formal
assessment and documentation of performance as well as
an opportunity for personal and institutional improvement.
You will be evaluated on the following general areas:
attendance, dependability, quality of work, quantity
of work, attitude, initiative, and professionalism. The
original copy of your formal written evaluation will
be placed on file in the Human Resources Office. A partial
copy of this evaluation is on page 11 of this handbook.
If
you have any questions about your performance or the
evaluation process, please talk with your supervisor.
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Personal
Use of USCA Office Equipment |
Student
employees may not use the office telephone for personal
calls without their supervisor’s permission and
only when absolutely necessary. Student employees may
not use other office equipment, such as computers (and
associated printers, scanners, etc.), photocopying
machines, word processors, or typewriters, for personal
business or class work.
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Student
employees provide an invaluable contribution to the work
performed at USCA. However, students are expected to work
to their full potential while "on the clock." The following
general guidelines apply:
- You
are not to do homework or engage in similar non-work
related activities while on the job unless expressly
permitted to do so by your supervisor.
- Discourage
friends and family from visiting or telephoning
you at work, except in emergencies.
- If
you complete an assigned task and have nothing
else to do, it is your responsibility to ask your
supervisor what additional tasks he/she might have
for you to do. If there is no additional work,
then the supervisor may make your services available
to other USCA faculty or staff who need assistance.
- In
the event of your supervisor’s absence, you
may be given further assignments to work on during
his/her absence. Someone else in the department
may be designated to act in your supervisor’s
absence. This supervisor-designate might be your
supervisor’s immediate supervisor, a co-worker
or someone else working on the same or a similar
project.
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|
Don’t
be afraid to ask questions of your supervisor or to ask
him/her for help. The only "dumb" question is one that
isn’t asked! It’s better to admit you don’t
know — but are willing to learn — than to
give someone incorrect information.
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Give
your supervisor at least one week’s notice if
you plan to end your employment. Otherwise, your re-hire
status with USCA may be affected.
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Although
USCA is generally a quiet and safe environment, you should
observe common safety rules and exercise proper caution.
- Lifting -
Be very careful in lifting heavy or bulky objects.
Get help if needed. Bend with your knees and not
with your back. Don’t overreach. If an item
is heavy to lift, ask for assistance from another
employee and use a cart.
- Storage
Areas - When storing materials, do not place
heavy objects in unstable, high places. When
retrieving items, make certain that, by moving
one thing, you do not cause an avalanche of other
items. Do not overextend your reach or try to
lift heavy objects over others — move yourself
or the obstacles first.
- Copiers/Printers/Office
Equipment - Be very careful of all moving
parts of this equipment, such as rollers, drums,
and wheels. Watch that loose clothing, long hair,
jewelry and ties do not get trapped in the equipment.
Be familiar with the location of the "off" switch.
Do not place your hands in the mechanism while
it is operating. Turn off machines before you
attempt to clear a paper jam. Be careful of hot
drums inside copying machines.
If
you incur an injury during working hours, you
are required to first notify your supervisor immediatly
and then notify the Human Resources Office and
complete a "Notice of First Injury Form." Non-emergency
medical treatment must be obtained from either
location of The Family Medical Center in Aiken.
If emergency medical service is deemed appropriate,
notify the USCA Public Safety Office immediately.
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|
Be sure
to coordinate your work hours with your supervisor in
your hiring department. You are contracting with your
hiring department to work these scheduled hours.
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Student Athletes & On-Campus Employment |
Any student
athlete who is hired for on-campus employment after the
first day of classes for the Fall semester must check
with the NCAA Compliance Coordinator before accepting
the job. Before a student athlete can accept a job, the
Compliance Coordinator must confirm that the money earned
from the job will not cause the student athlete, or the
team he/she participates on, to exceed the NCAA equivalency
limit. Additionally, the supervisor must provide the
NCAA Compliance Coordinator with a letter stating the
amount the student athlete will earn during the year
and that the student athlete was hired without regard
to his/her athletic ability or for an athletic reason.
If athletic ability or an athletic reason plays a role
in the decision to hire the student athlete, the student
athlete cannot accept the position. These rules also
apply to student athletes whose aid is increased during
the year. Failure of the student athlete or the
supervisor to follow these rules could result in the
student athlete being declared ineligible for athletic
participation and/or sanctions against the team.
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Don’t
try to answer the telephone(s) in your hiring department
until you are properly trained by your department. If you
have questions, ask your supervisor for help. However,
the following are general telephone rules:
- Try
to pick up the telephone by the third ring.
- Always
identify yourself. Give both the department name
and your name when you answer and when you place
a phone call.
- Each
phone call is important. Be courteous and a good
listener.
- Your
voice creates an image. Use a pleasing tone of
voice and speak clearly into the receiver.
- Keep
pads and pencils near the phone. Take complete
messages: name of caller, area code and phone number,
date and time, the message, and your name. Get
the correct spelling of names.
- Before
you put someone "on hold," explain to the caller
what you are doing. Check back frequently. If the
wait will be long, offer to take a message.
- If
you place a phone call — on or off campus — be
sure of what you intend to say before you
place the call.
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| As
a student Employee, much of your employment information can
be gathered and updated using VIP.
To
use VIP as an employee, log on using your student ID
as your user name just as you would for student information
Then, enter your default password in the Faculty, Staff,
or Student Employee text box. Your default PIN is
your month/day of birth; for example, if your birthday
is 02/12/64, your initial PIN will be 0212. When you
log on for the first time, you will be prompted to change
your PIN immediately.
Once
you have logged onto VIP, select the EMPLOYMENT option
to view the following information that is pertinent to
student employees:
- Job
Profile: Shows position description, campus
information, and general information, such as dates
of hire.
- Upcoming
Paycheck: Gives you a positional pay breakdown and
your upcoming pay stub with any deductions you may
have.
- Update
W-4 Form: Here you can update your W-4 Form
(Employee's Withholding Allowance Certificate),
specifying marriage status, number of exemptions,
and any additional amounts of money to be withheld.
- Payroll
Direct Deposit: As of March 2004, all University
employees are required to have direct deposit.
You may fill out a direct deposit form using VIP
by clicking on this section an entering your Bank
Name, Transit Number, Account Number, Account Type.
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Working
Your Allotted Federal Work Study
Award |
Students
awarded Federal Work Study (FWS) may not earn more than
the dollar amount approved on the financial aid award.
Keep a record of the money you earn and the available
balance for the semester. If you are close to earning
the approved amount before the end of the semester, check
with your supervisor immediately. If your FWS award changes,
notify your supervisor.
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