September 5, 1991

AGENDA

• Introduction
• Discussion with Dr. Alexander
• Introduction of Officers Service Projects
• Awards Process
• Announcements
• Adjournment

Michelle Connelly, president, welcomed everyone and expressed her thanks to those who helped make the CEA Appreciation Day a success in May.

Dr. Alexander addressed the group on three major topics:

1. results of the Self-Study,
2. a reaffirmation of our commitment to USC-A
3. budget.

Item 1: Every ten years public institution visitation teams from the southeast conduct a review based on 300 standards covering every area. A team was here in April and some things were found that needed to be improved. At the conclusion of the review, a team can do three things, 1) make recommendations, 2) make suggestions, and 3) give commendations.

• USC-A received 5 recommendations out of 300 standards.
  1. That USC-A continue to develop and implement the assessment plan and make active use of results for improvement purposes.
  2. That USC-A establish a plan for the ongoing evaluation of its institutional research function, to include a reexamination of how the mission of this office relates to mission of the Office of Academic Assessment.
  3. That efforts continue to develop and implement appropriate assessment measures which effectively demonstrate that all students, both on and off campus, receive comparable quality in their educational programs.
  4. That regular evaluation of the ROTC contract be conducted and only those faculty who meet the appropriate faculty requirements be permitted to exercise teachinglfaculty responsibilities.
  5. That a comprehensive contract for educational services and programs for Salkehatchie be implemented in accordance with the Self-Study criteria.
• USC-A received 20 su gestions.
  1. That the University reexamine the matching of disciplines and the structural logic within the current organizational arrangements to ascertain if more effective relationships might facilitate lines of responsibility and the continued develo,nment of each program unit.
  2. That USC-A examine its approach to developmental studies and consider implementing a systematic, ongoing student follow-up and program evaluation structure.
  3. That references to proposed changes in the assessment of student academic records for admission decisions be omitted from the Bulletin since such references may confuse students and others.
  4. That there should be consistency throughout the University in all degree programs in terms of the: a) number of credits required for graduation in general and major courses, and b) specific courses that satisfy the general education requirement.
  5. That USC-A develop a university-wide core for all degree programs to include proficiency requirements or at least one course in each of the following categories: SociallBehavioral Sciences, and Natural SciencelMathematics.
  6. That course evaluations from USCB and USCS be furnished to the appropriate Chairs and Deans on the home campus so that regular evaluation of instruction occurs.
  7. That USC-A maintain individual plans and time periods for remedying deficiencies when the credentials of faculty members do not meet the requirements of the Criteria for Accreditation.
  8. That USC-A publish its description of the qualifications, duties, and responsibilities for faculty members in the category of 'Part-time teaching assistant. "
  9. That USC-A evaluate the academic and professional preparation of all faculty members who teach USCA courses.
  10. That ways and means be sought to support development of faculty as teachers.
  11. That the position or office of Director of Field Experiences be clearly identified in practice as well as on organizational charts.
  12. That the library explore the feasibility of providing interlibrary loan services for undergraduates who wish to obtain items not found in the USC system.
  13. That USC-A review the adequacy and equity of computer resources available to the faculty.
  14. That a more formalized approach to providing health services needs to be explored.
  15. That a more formal and structured system of administrator evaluation be designed and implemented and that a policy statement describing this system be published and distributed. 2 '*A I I r-,
  16. That the work of the Ad Hoc Committee on System Relationship of the USC Board of Trustees exploring issues of governance be affirmed.
  17. That the USC-A Policies and Procedures Manual be considered the foundation policy document for the campus.
  18. That USC-A reevaluate its academic and administrative organization patterns to insure that structure facilitates the realization of program promise and effectivenesslefficiency of administrative services.
  19. That the institution develop guidelines for consistent use of logo design, seal and other trademarks to create a uniform marketing approach.
  20. That USC-A continue its efforts to raise private funds for unrestricted purposes to offset possible reduced state support.
• USC-A received 3 commendations.
  1. Library and the cataloging of government documents,
  2. fundraising, endowments and the public support for USC-A,
  3. the openness of our budget planning process.
• The visitation team stated that USC-A was found to be outstanding and found to have a clear understanding of what we're doing.

Item 2: Dr. Alexander stated that we need to reaffirm our commitment to USC-A. We are here to serve students whether they're 18 or 55. We are in tough times. A serious issue is the way we approach our jobs and those we serve. There are some areas in which we need to focus our attention.

• Our telephone manner is a very important part of ourjob. Our courteous, professional, and helpful attention to those we speak with on the telephone can leave a lasting impression of USC-A. Dr. Alexander recommended everyone read a book entitled, Not My Department " by Peter Glenn. Additional copies have been ordered by the library a n-d the book should prove to be most enlightening.

Item 3: We are in a very difficult budget situation. USC-A started the fiscal year with a cut from last year, then an additional 3% cut was made.

• Dr. Alexander has made every adjustment that he can make. The decision was made to cut everywhere except in classroom instruction.
• Dr. Alexander mentioned that as part of the effort to minimize costs, one man is now taking care or 144 acres of grounds. This could not be done without a loyalty and commitment to USC-A.
• Dr. Alexander stated his desire to publicly thank Mr. Al Woodward for his dedication and hard work in keeping our campus as beautiful as ever. It seems to be a miserable situation but the state of Georgia has instituted furloughs and drastic cuts in numerous areas. USC-A has not reached that point yet, and hopefully, won't have to take this step. Dr. Alexander stated that it was everyone's responsibility to relate to our legislature that education from 3 kindergarten through high school must be a priority. We must invest in people so that our students have the skills for tomorrow.
• Michelle Connelly asked Dr. Alexander about the situation with Coastal Carolina and their desire to sever relationship with the University system. Dr. Alexander stated that Coastal Carolina has grievances with the way their campus has been funded. A System Relations Committee is trying to deal with a variety of issues involved with Coastal Carolina. Dr. Alexander believes there is value in being part of the University of South Carolina. He stated he was not convinced that some of these issues can't be resolved and Coastal will stay. Dr. Alexander left after making these last comments.
• Joanne Davis discussed the possibility of the CEA undertaking a service project.
  • There were suggestions of participating in the '92 March of Dimes Walk-a-Thon,doing something for Helping Hands, Mattie C. Hall or Aiken Nursing Homes.
  • It was also suggested that we have a 'White elephant or flea market" with the proceeds going to a particular charity.
  • Another suggestion was a food bank.
  • It was also suggested that a birthday party a month at Helping Hands might be a consideration.
  • It was agreed that employees would sponsor a Christmas party for the children at Helping Hands.
• Jodi Herrin stated that it would soon be time to begin the annual awards process for Classified Employees of the Year. A copy of the guidelines were distributed.
• Deidre Martin announced that a Weight Watchers group at USC-A was being organized. Anyone interested in joining should contact Deidre Martin, Karen Bass or Linda Whitlaw.
• Michelle Connelly invited everyone to attend the "Juke Box Jam" scheduled for Friday night, September 6 at 8:00 in the Student Activities Center. Door prizes were awarded to Peggy Medlock, Ann Dixon and Laurie Keith.
• Meeting adjourned at 4:25 p.m. 4 61

Attending: Carey Mathison Philip Hancock Al Woodward Bob Przybysz Barbara Reynolds Renee Cline Laurie Keith Susan Bates JoAnne Baynharn Jane Schumacher Kate OHara Mary Beth Avent JoAnn Davis Jodi Herrin Brenda Hill Cindy Sparling Jan Hardin Joyce Willis Shirley Neal Willie Mae Dumas Rita Peterson Brenda Braxton Eddie Hammonds Margie Wilson Ben Lawton Ann Dixon Jackie Brown Deidre Martin Kolak Martin Michelle Connelly Peggy Medlock JanetJoy John Cumbee Karen Bass Karen Morris Lilo Orebaugh

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