..::Printing Slides with PowerPoint::..

CSD Helpdesk FAQ

Printing Slides with PowerPoint

(Updated 03/07/2007)

To correctly print slides for handouts, presentations, and when turning in projects, follow the instructions below. By configuring the printer as shown, your slides will be easier to read and more presentable during presentations. You will also save yourself time and money by drastically cutting down on the number of printed pages needed.

Also, be sure to Preview your print job before actually printing. This ensures that the job you send to the printer is what you actually need and want...again saving you time and money.

If you have any questions about the set-up described here, just see someone at the Helpdesk for assistance.

Printing Slides as Handouts in PowerPoint

From the File menu in PowerPoint click Print. The window to the right will be displayed.

Locate the settings which need to be changed at the bottom of the window.

For Print what select Handouts.

Select Grayscale under Color.

Set Slides per page to 6.

Once these settings are correct, click the Preview button at the lower left.

The screen below will now be displayed. This screen gives you a chance to ensure that your print job is correctly set-up before sending it to the printer. If the pages look correct click Print and your job will be sent to the printer. If it does not look correct, click Close and adjust your settings.