SUBJECT: Gregg-Graniteville Library - General

Number: 250

Issued by: Ms. Frankie Cubbedge, Dean of the Library

Date: October 1, 1997

 I. Policy

 

USCA has established the Gregg-Graniteville Library for the use of students, faculty, administration and staff.

 

A. Users

 

Any person requiring access to an academic library collection may use materials within the Library. Borrowing privileges are limited primarily to holders of a current University identification card. By special arrangement, loan privileges are also extended to current paid members of the USCA and USC Alumni Associations, Aiken Technical College faculty, staff and students, family (age 16 and above) of USCA faculty and staff, employees of the Avondale Company, public school teachers in the USCA service area, USCA Scholars, VIP card holders, and other individuals designated by the Chancellor. Community patrons may receive loan privileges for a period of six months upon payment of a $15.00 fee.

 

B. Circulation of Library Materials

 

Books and records generally circulate for a four-week period and are due by the last date indicated on the

date-due card.

 

Faculty and staff may keep books up to the annual inventory recall date in the spring subject to immediate recall after a four-week period if requested by another patron. Faculty and staff may borrow reference books and periodicals for a limited period of one week.

 

Circulation files are considered confidential by S.C. law and library staff are restricted by law from revealing the name of the person to whom an item is checked out.

 

C. Reserve Books

 

Faculty may place required reading items on closed reserve for use in the building or restricted circulation.

 

D. Book and Periodical Orders

 

Book and periodical orders come primarily from faculty and library staff. However, students and University employees may suggest book and periodical purchases to any Library faculty member who will consider placing an order for the title.

 

The final decision to purchase any library materials rests with the Library. Allocations are library funds.

 

E. Exhibits

 

The Library welcomes the use of its display case by USCA faculty and staff.

 

The Head of Public Services is responsible for the scheduling and approval of all displays.

 

The Library is not responsible for the theft or defacement of personally owned display materials.

 

II. Procedure

 

A. Circulation

 

Borrowers must present a current University I.D., Aiken Technical College ID Card or Loan Privilege Card to check out library materials.

 

Books may be renewed if a hold has not been placed on the book for another patron. Renewals must be made in person at the Circulation Desk.

 

Faculty and staff must return all books during the spring faculty/staff recall. Those books which are still needed may be renewed at that time.

 

B. Reserves

 

Faculty requests for materials to be placed on reserve should be presented at the Circulation Desk.

 

Reserve forms are available at the Circulation Desk and on the library home page at http:library.usca.sc.edu/

 

Requests for materials to be placed on reserve should be submitted to the Library at least one week prior to class assignments requiring the items.

 

Restrictions on type and number of items placed on reserve may be imposed in order to conform to the current copyright law.

 

C. Submitting Book Orders

 

The Library's materials budget is allocated for the purchase of books and periodicals to develop and strengthen the total library collection.

Book and Periodical Allocation

 

Each academic discipline receives a portion of the annual materials budget according to the library

allocation formula.

 

b. Each area appoints a library representative who is responsible for supervising the expenditure of the discipline's allocation. All requests must be initialed by the library representative before the requests are submitted to the Technical Services Department of the Library.

 

Standing Orders

 

The Library has established standing orders with various publishers in order to receive materials automatically. Details may be secured from the Head of Technical Services.

 

D. Suggestions/Complaints

 

Faculty, students and staff who have suggestions or encounter problems with library policies or procedures should first discuss the problem with the Dean of the Library or Department Head in charge of the particular operation. If the discussion is not satisfactory, the procedure may be followed as necessary through the office of the Dean or ultimately to the Vice Chancellor for Academic Affairs.

 

 

SUBJECT:: Library - Theft/Mutilation, Lost Books, Indebtedness

Number: 251

Issued by: Ms. Frankie Cubbedge, Dean of the Library

Date: February 21,1992

 I. Policy

 

A. Theft/Mutilation of Library Materials

 

All library users are subject to state law regarding theft, damage and failure to return borrowed library materials.

 

Students who are apprehended mutilating or stealing library materials will be dealt with according to established University disciplinary procedures. The penalty varies according to the offense, but the result may be suspension or expulsion from the University.

 

B. Overdue Fines

 

Failure to return a library book on time will result in the assessment of certain fines for the delinquency. Fines are assessed as follows:

Three-week books - $.25 per day per book. Maximum of $10.00 per item. Reserve books - $1.00 per day per book with no maximum limit.

 

As a courtesy to borrowers, the Library sends notices of overdue books. However, it is the borrower's responsibility to return the books on time regardless of receipt or non-receipt of notice.

 

Faculty are not normally assessed fines but are expected to return books promptly when finished or immediately when recalled. Faculty are however, assessed Interlibrary Loan late charges.

 

C. Failure to Settle Library Accounts

 

Returning students will not be allowed to register and graduating students may not be allowed to receive their diploma unless library obligations are cleared.

 

D. Charges for Lost Books

 

The minimum charge for a lost book is $43.00 plus a non-refundable service charge of $10.00. Expensive or out-of-print books will cost more. Library books cannot be purchased. Even if a lost book charge has been paid, the book still remains the property of the University. Any person who falsely claims to have lost a book simply to retain possession may be charged with illegally possessing State property.

 

II. Procedure

 

A. Theft/Mutilation of Library Materials:

 

In the event of suspected theft of library materials the following procedure should be followed

 

USCA Student

 

a. Take alleged violator to Circulation Supervisor's office.

 

b. Contact Campus Security.

 

c. Ask for violator's name and I.D. card.

 

d. Inform the violator of the S.C. Law on Library Theft and have them sign a statement that they understand the law and the penalties contained therein.

 

Penalties

 

Violations may be punishable by a minimum fine of $50.00, plus the cost of replacing any defaced material. Such violations may constitute grounds for further disciplinary action which may include suspension, expulsion and/or referral to the civil authorities for appropriate legal action. Violators have the right of appeal to the Associate Chancellor for Student Life as specified in the student handbook.

 

2. Non-USCA Student

 

a. High School

 

1) Take alleged violator to Circulation Supervisor's office.

 

2) Contact Campus Security.

 

3) Contact parent or guardian to come to Library.

 

4) Release alleged violator to custody of parent or guardian.

b. Other Users

1) Take alleged violator to Circulation Supervisor's office.

 

2) Prohibit violator from using Library again.

 

Sections 16-13-330, 16-13-331, 16-13-332, 16-13-340,16-13-350, 16-13-360, 16-13-370 of

the Code of Laws of South Carolina 1976 reinforce such policy.

 

B. Lost Books

 

The loss of a book should be reported promptly to the Library in order to stop the accrual of overdue fines.

 

If a book is found within one year, upon presentation of the receipt, a refund may be made minus the service charge and any fines owed.

 

C. Indebtedness

 

If a student's library indebtedness is not paid, the indebtedness will be transferred to the Finance Office

for collection.

 

 

SUBJECT: Library Acquisition and Selection Policy

Number: 252

Issued by: Ms. Frankie Cubbedge, Gregg-Graniteville Library

Date: July 8, 1996

 

INTRODUCTION

 

This statement of acquisitions and selection policies for the Gregg-Graniteville Libra}y has been formulated by the Library Faculty under the authority of the Dean of the Library and approved by the Faculty Library Committee and the USCA Administration in order to clarify the general policies of the Library with regard to principles upon which the library collection is developed. The statement is subject to review at all times by the Library Faculty, the Faculty Library Committee and the USCA Administration.

 

ACQUISITIONS POLICY

 

Definition

As used in this statement, acquisitions policy means the policy of the Library with regard to the building of the collection as a whole.

 

Statement of Policy

The Gregg-Graniteville Library is charged with the responsibility of serving the reading, reference and research needs of students, faculty and staff of the University of South Carolina Aiken. Therefore, the acquisition policy of the Gregg-Graniteville Library is to build a collection containing the materials which best suit the objectives of that clientele both now and in the future. It is the aim of the Gregg-Graniteville Library to build in all appropriate fields a collection of the highest degree of excellence, both qualitative and quantitative that its monetary resources will possibly provide.

 

Implementation of Policy

Implementation of the acquisition policy is the responsibility of the Dean of the Library who may delegate to others a portion of that responsibility. While the broad outline of the policy remains constant, the specifics of implementing the policy will change as the University changes and as its expectations change. Building a collection to meet the objectives expressed in the policy requires provisions for evaluating the collection and for expending funds designated for the development of the collection.

 

Evaluation

Evaluation of the collection, as the word implies, is exercised continually by judging it against qualitative standards, that is, through consultation of knowledgeable people and through comparison of the collection with standard general and specialized bibliographies such as BOOKS FOR COLLEGE LIBRARIES, CHOICE, MAGAZINES FOR LIBRARIES and, where available, subject lists for college libraries prepared by learned associations.

 

Allocation of Funds

The Dean of the Library is responsible for the expenditure of all library funds. A percentage of those funds which are designated for the purchase of library materials is allocated to each academic discipline each fiscal year according to a formula approved by the Faculty and the Administration (See Appendix I). It is library policy for each discipline to pay for all periodical subscriptions and standing orders in its particular subject area from its library allocation. A general fund which is under the jurisdiction of the Library Faculty is reserved for the following: reference materials, standing orders, materials needed to fill in gaps in the collection, materials in subject areas which are not represented in the curriculum, replacement of lost and stolen material, bindery expenses, carry over obligations from the previous fiscal year, general interest journals.

 

SELECTION POLICY

 

Definition

Selection policy, as used in this statement, means the set of guidelines used in making decisions concerning the addition of specific materials to the collection.

 

Statement of Policy

Materials selected for library purchase at anytime should be those of the greatest use to USCA, its faculty, staff and students. Judgment as to whether specific materials meet this criterion is exercised most frequently by consulting the opinions of knowledgeable people, either on the campus or in such publications as standard bibliographies, such as those referenced in the "Evaluation" section above, dependable review journals, and lists of publications considered to be outstanding by authoritative boards of review. Specific criteria applicable to almost all library purchases include:

 

1. The timely value of the material;

2. The accuracy of the material;

3. The authority, honesty and credibility of the author and publisher;

4. The usefulness of the material with respect to other works already in the collection or easily available from other collections including:

- The representation of all sides of controversial issues;

- The avoidance of materials which merely duplicate, either outright or in substance materials already held;

- The avoidance of expensive materials of limited use when they are held by other local libraries or by other college libraries.

- The scarcity of material on the subject

- The price of the work in comparison with other equally useful material

- The format of the work

- The appropriateness of the material with respect to curriculum.

 

Implementation of Policy

While each discipline is responsible for building and maintaining a strong collection in its subject area, the primary responsibility for the building of the collection resides with the Dean of the Library. The Head of Technical Services is responsible for ordering and receiving requested materials and maintaining the business records necessary for the fiscal control of the budget. Cooperation between faculty members and librarians in the selection of materials allows individual faculty members to bring their specialized knowledge to the task of selection and to assure the support within the collection of specific curricula needs. The responsibility of the librarians is to insure that no areas of development proper to the collection be ignored or slighted and that the collection as a whole be developed objectively, consistently and thoroughly.

 

POLICIES CONCERNING SPECIAL AREAS OF COLLECTION DEVELOPMENT

 

Paperbacks

When there is a choice between hard cover and paperback, the hard cover will be purchased for durability, unless the price differential is such that purchase of the hard cover is not judicious. Materials purchased in paperback will be bound if the item will potentially receive heavy use due to subject matter or if the item is inappropriately bound .

 

Periodicals

Back files of periodicals are purchased in microfilm on the basis of demonstrated student need and faculty requests. Current subscriptions are placed at the request of the faculty and on the basis of the needs and interests of the library's users.

 

Newspapers

The Library subscribes to representative major, local, regional, national, and foreign newspapers.

 

Backfiles of newspapers are purchased in microform on the basis of need, cost, and indexing availability.

 

Government Documents

The status of the library as a depository of United States government documents makes certain categories of government publications available free of charge from the Superintendent of Documents. Categories of documents to be received are selected by the Documents Librarian in consultation with faculty members and other members of the library staff. Generally speaking, items selected for this collection cover a broader spectrum than those of the general collection since the documents collection is meant to serve not only the needs of the University but also those people in this geographical area.

 

The United States Department of Energy Public Reading Room was established under contract as a special collection of the Gregg-Graniteville library in the fall of 1984. The collection consists of technical and environmental reports generated from the early 1950's to the present relating to operation at the Savannah River Site (SRS) near Aiken and at other USDOE nuclear facilities around the nation. Items to be included in the collection are selected by the USDOE.

 

Foreign Language Materials

Materials in foreign languages are purchased to support the language curricula offered by USCA and when a specific need is evident for a foreign language edition.

 

Little-Used Materials

Resources needed to support the research of an individual student or faculty member are obtained, whenever possible, through interlibrary loan rather than by purchase.

 

Out-of-Print Materials

Out-of-Print materials are sought through the catalogs of out-of-print book dealers and out-of-print services of major book jobbers.

 

Textbooks

Textbooks are purchased for the collection when they supply information in areas in which they may be the best or the only source of information on the subject. Except in extraordinary cases, no textbooks in current use on the USCA campus are purchased for the collection.

 

Electronic and other Non-Print Resources

As with monographic and serials acquisitions, the selection of materials should support the curriculum at USC Aiken and are ordered through the Technical Services Department following established acquisitions procedures. orders for CD-ROMs, online databases, and other electronic resources should be evaluated and considered in terms of the following criteria:

 

1. Cost

2. Equipment (hardware and software) requirements

3. Source reliability and completeness of the information

4. Frequency of update and stability of site if not housed locally

5. Value of the information to the library's patrons, i.e. standard subject criteria

6. Ease of use of the product or site.

 

Non-print media which accompanies traditional books and journals will be shelved with the material they accompany.

 

Duplicates

The Library purchases duplicate copies only in cases of demonstrated need.

 

Replacement of Missing Books

Generally, replacement copies of books missing from the collection are ordered upon demand after the book has been missing for a period of 2 years. However, at any time after a book is identified as missing, it may be replaced upon request by a user or a staff member.

 

Gifts

The Library welcomes gifts but accepts them with the understanding that it has the right to handle or dispose of them in the best interest of the Institution. The Library will determine the classification, housing and circulation policy of all gift items. A book plate to identify the donor may be placed in gift books when appropriate.

 

In acknowledgment of gifts, attention is called to government recognition of such contributions for tax purposes, but a monetary appraisal is the responsibility of the donor. The Gregg-Graniteville Library follows the policies and procedures in the "Statement on Appraisal of Gifts" adopted by the Association of College and Research Libraries in 1973 (See Appendix II).

 

Gifts of money are handled through the USCA Partnership.

 

Weeding

The Gregg-Graniteville Library will conduct a systematic program of weeding from the general library collection those items which are obsolete and no longer appropriate. The removal of materials of limited usefulness is essential to maintaining the quality of the collection. The process of weeding requires the same participation by the faculty as does the selection of materials. Decisions to withdraw will be made in consultation with the faculty member of the academic disciplines most directly concerned with possible future use of the resources. As in the selection process, the recommendations of faculty are essential and will be given full consideration.

 

Based upon S. J. Slate's "Weeding Library Collections" (1975), the following criteria will be used in passing judgment upon those works being considered for weeding from the collection:

 

1. Works of a timeworn appearance which are not necessarily rare or of considerable value in terms of either content or actual marketability.

2. Unneeded duplicates.

3. Earlier editions which have been superseded.

4. Editions in non-English languages in which the English version is held by the Library and the foreign language material does not relate to course offerings or does not support faculty scholarly needs.

5. Works with outdated or incorrect information.

6. Works which are poorly written.

7. Books over twenty years old which have not circulated for the last five years.

8. Ordinary textbooks and school dictionaries.

9. Superseded almanacs, yearbooks, directories, and manuals.

10. Student course outlines.

 

All items weeded and withdrawn from the collection will be offered first to other state supported institutions. Unclaimed items will be disposed of by the Library.

 

Intellectual Freedom

The principles of intellectual freedom as outlined in the "Library Bill of Rights" and the "Freedom to Read Statement" of the American Library Association shall be adhered to in the selection of library materials. (See Appendix III). The Gregg-Graniteville Library does not act as an agent for or against a particular issue but maintains its position as a free channel of communication and upholds its right to select books. The disapproval of a book by one group should not be the means of denying that book to all groups, if by library selection standards it belongs in the collection.

 

The procedure for challenged materials is as follows:

 

1. The staff person receiving the complaint should be polite to the patron, making no comment regarding the challenge of materials.

2. The patron should be asked to complete a copy of the form "Request for Reconsideration of Library Materials". (See Appendix IV) The completed form should be given to the Dean of the Library.

3. The Library Dean will send a copy of the request to the Vice Chancellor of Academic Affairs and the Chair of the Faculty Library Committee.

4. The Dean of the Library will then meet with the Chair of the Library Committee. They will:

-- Notify the Library Committee

-- Place the challenged material on reserve so that members of the Committee may read, reread or study it

-- Check reviews on the challenged materials to ascertain the general feelings of the reviewers

-- Arrange a meeting with the Library Committee

-- Library Committee will weigh the values and faults of the challenged material very carefully and then make a recommendation to the Dean of the Library. A copy of the recommendation will be sent to the Vice Chancellor.

 

5. The Vice Chancellor will then meet with the Dean regarding the recommendation of the Library Committee. The results of this meeting will be forwarded to the Chancellor.

6. The complainant will be notified of the decision by the Dean of the Library.

 

*Approved by Library Committee September 27,1989.

 

 

SOURCES

 

Futas, Elizabeth, ed. LIBRARY ACQUISITION POLICIES AND PROCEDURES. Phoenix, Arizona: The Oryx Press, c.1977.

 

Katz, William A. COLLECTION DEVELOPMENT: THE SELECTION OF MATERIALS FOR LIBRARIES. N.Y.: Holt, Rinehart and Winston, c. 1980.

 

Slate, Stanley J. WEEDING LIBRARY COLLECTIONS. Littleton, Colorado:

Libraries Unlimited, Inc., 1975.

 

Library Selection and Acquisition Policies of:

Coastal Carolina College

University of South Carolina Beaufort

University of South Carolina Salkehatchie

University of South Carolina Spartanburg

University of South Carolina Sumter

University of South Carolina Union

 

 

SUBJECT: On Campus USCA Computer Equipment Checkout/Move Policy

Number: 253

Issued by: Ms. Frankie Cubbedge, Dean of the Library

Date: November 13, 1997

PURPOSE: Due to limited computer equipment resources and in order to maintain an accurate inventory, a policy is necessary to insure fair, equitable, orderly, and timely access to these resources.

 

USCA Staff or Faculty members may request computer equipment to be moved on-campus or checked out to locations on campus. Prior approval must be obtained in writing from CSD BY SENDING A COMPLETED COMPUTER CHECKOUT FORM TO CSD (BOX 18) AT LEAST TWO WEEKS IN ADVANCE.

 

This policy applies the to checking out of unassigned USCA computer equipment for on-campus use and to the moving of individually assigned USCA computer equipment on-campus. Both of these will be referred to as "checkouts" below.

 

A clear and professionally justified need for the checkout/move is required on the Computer Checkout Form.

 

All requests for longer than a week must be approved by the relevant Senior Administrator and by the Director of CSD.

 

All requests for a week or less (excluding those less than 24 hours and those for weekends) must be approved by the Department Head and by the Director of CSD.

 

Approval for requests of less than 24 hours or weekend requests must be obtained from CSD.

 

Normally, checkouts will be assigned on a first come, first served basis. In the event of a conflict, the Director of CSD will make the final determination.

 

LAPTOPS: The requestor is responsible for picking up the equipment. In the event the requestor is unable to pick up the equipment, another individual may be assigned to do so. The appointed individual must have the requestor's I.D. card and written authorization from requestor. The requestor assumes responsibility if the unit is damaged (beyond normal wear and tear), stolen, lost, or misused.

DESKTOPS and PERIPHERALS: If the equipment needs to be moved, arrangements must be made with CSD two weeks in advance. Upon reciept of equipment, the requestor assumes responsibility if the unit is damaged (beyond normal wear and tear), stolen, lost, or misused.

 

All software installations, deletions or modifications must be done by CSD staff. The request for software installations, deletions or modifications must be made at least two weeks in advance and a legal copy of the software must be provided, if necessary. The request must be put on the Computer Checkout Form. The requestor is responsible for backing up his/her own files. The requestor will not delete or modify essential files (files that allow basic load programs to function). The requestor will not alter the desktop appearance or toolbars (the look of the computer's basic load).

 

 

 

---

 

SUBJECT: Library - Interlibrary Loans

Number: 255

Issued by: Ms. Frankie Cubbedge, Gregg-Graniteville Library

Date: June 25, 1996

 

I. Policy

 

A. Purpose

 

l . Interlibrary Loan serves the research and information needs of the USCA community by providing access to materials not owned or readily available at the Gregg-Graniteville Library.

2. Interlibrary Loan services are available to USCA students, faculty, and staff.

3. Policies concerning interlibrary loan are governed by the National Interlibrary Loan Code of the American Library Association and the South Carolina Interlibrary Loan Code.

 

B. Loan Period/Renewals

 

1. The lending library determines the length of the loan period and whether or not renewals may be granted.

2. The Library honors all restrictions of the lending library.

 

C. Fees

 

1. Any charges or fees assessed by the lending library are billed to the library user for whom the material is acquired.

2. The library user requesting the material is responsible for payment of ILL fees incurred as a result of the request.

3. All fees must be paid at the time materials are picked up.

 

II. Procedure

 

A. Requesting Material

 

1. Request forms are available at the Reference Desk. The USCA Reference Department is responsible for the ILL service.

2. ILL materials are delivered via the USC System shuttle or the U.S. Mail.

 

B. Notification/Pick-up

 

1. Patrons are notified by telephone or by mail upon receipt and processing of requested materials.

2. ILL materials will be available for pick-up at the Circulation Desk.

3. Pick-up of borrowed ILL materials requires presentation of valid bar-coded University ID.

 

C. Return of Materials

 

1. Prompt return of materials to the USCA Library is necessary in order to adhere to due dates established by the lending library.

 

2. Due dates on USCA check out labels will vary from dates stamped by lending library due to local processing and delivery time required to return material to the lending library.

3. Borrowed ILL materials should be returned to the Circulation Desk.

 

III. Fines

 

A. Overdue Charges

 

1. $.25 per day per item with no set maximum.

2. No grace period will be allowed for overdue ILL materials.

3. Library holds will be placed on the borrower's computer record for non-returned ILL items.

4. Unpaid fines will be sent to the Finance office for collection/placement on Accounts Receivable.

 

B. Late Pick-up Charges

 

1. A late pick-up charge will be assessed for each ILL item that has not been picked up within 3 weeks from date patron is notified of its receipt at USCA.

2. $1.00 flat fee for each item in "late pick-up" status.

3. Fee will be charged in addition to any other fees or charges assessed for other causes, e.g., overdue charges to be sent in Accounts Receivable.

 

C. Unpaid subsystem (OCLC) charges will be sent to Accounts Receivable if still unpaid more than 3 weeks from date patron is notified of ILL item's receipt at USCA.

 

D. Lost Materials

 

l. Costs will be assessed according to the regulations of the lending library.

2. An additional $5.00 processing fee will be assessed by the USCA Library.

 

E. Failure to comply with USCA Interlibrary Loan regulations may result in the loss of ILL borrowing privileges.

 

Policy approved by Library Committee, March 1992 and Chancellor's Cabinet, April 1992.

 

 

SUBJECT: Instructional Services - Policies and Procedures

Number: 256

Issued by: Ms. Frankie Cubbedge, Dean of Library/Director of Academic Support Services

Date: October 2, 1996

 

I. Services Available

 

A. AV equipment operational instructions to faculty and staff on all AV equipment. ( By appointment)

B. Production of video, audio and multimedia programs

C. Editing of video, audio programs

D. Satellite teleconferencing (Limited capability)

E. Reproduction or duplication of audio and video educational programs (Request on USCA Form 46)

F. Recording of ETV educational programs

G. Digitizing of graphics, video, audio and their incorporation into presentations.

H. LCD projection of various presentations

I. Instructional planning and assistance in arranging for production of special AV programs

J. AV equipment delivery and pickup to all buildings on USCA campus (Request on USCA Form 52)

 

II. Equipment Available

 

A. Portable LCD projectors

B. Portable VCR units (VHS format) with AC or DC operation

C. Camcorder (standard VHS cassette) with AC or DC operation

D. Video cassette recording and playback units, VHS formats

E. 16mm motion picture projectors (with take up reels)

F. Filmstrip projectors

G. Filmstrip - audio cassette projectors

H. Portable public address system

I. Portable overhead projector

J. Overhead projector

K. Opaque projectors

L. Record players

M. TV receivers

N. AV carts

O. Audio cassette player/recorder

P. Portable projection screens

Q. Slide projectors (35mm)

 

III. Facilities - TV Systems

 

A. USCA closed circuit TV system, Channel 5 information, Channel 2 satellite antenna. Operating controls in the B&E Bldg. All channels can be viewed on any TV in the Classroom, Business & Education, and Administration Bldg. that has campus cable B. USC ETV system Channel 15, 17, 19, 21, 23, and 27 can be viewed on any TV indicated above.

C. ISC offices - Building 916 Room 004, 003 & 0l l Viewing carrels are located in same area and include: VCR/ TV; Audio cassette

D. ISC equipment storage room and service facility - Building 916 Room 142

E. ISC Video and Audio Editing facilities - Bldg 916--Office 004

F. AV equipment auxiliary storage rooms - Building 903 Room 227, Building 909 Room 127, Building 9l0 Room 108.

G. Four projection booths - Building 903 Room 107, Building 906 Room 103, 116, Building 9l0 Room 327.

 

IV. Equipment Delivery

 

Instructional Services equipment delivery-pickup service is available between 8:00 a. m. and 8:00 p. m. Monday through Thursday and 8:00-5:00 Friday. Requests for AV equipment on weekends will be serviced on Friday prior to requested date. All requests for services and equipment should be submitted on a USCA Form 52 and forwarded to reach Instructional Services at least 24 hours in advance.

 

All equipment deliveries are scheduled one week in advance and updated daily. Requests for AV equipment can be made for any number of days or an entire semester on one form. Using the equipment codes listed on the reverse of Form 52, requests for any number of items may be submitted on one form.

 

Instructional Services will service emergency-type requests as soon as possible, but properly scheduled requests have priority. The filling of such requests will depend upon the availability of equipment requested.

 

V. Equipment Use

 

The following policy applies to all AV equipment owned by the University of South Carolina Aiken, regardless of source of funds or custody.

 

A. USCA faculty and staff may use AV equipment on-off campus to meet educational requirements.

B. USCA faculty, staff and students may use AV equipment on campus for extra-curricular purposes.

C. Faculty and staff may use AV equipment off campus for University related activities (recruitment, community service, continuing education, etc.). Requests for off-campus use of AV equipment must include the "off-campus carry-out AV Equipment Waiver Form, " submitted with USCA Form 52. Waiver forms are available from the Schools, Colleges and Department offices or from Instructional Services.

D. Off-campus personnel and groups who have been authorized to use University facilities may be granted use of AV equipment on campus on the basis of availability.

E. Off-campus use of AV equipment by outside organizations is not authorized. Special use may be granted by written authority of the Chancellor.

 

VI. Equipment Rental Fees

 

Instructional Services has established an AV equipment rental fee schedule for outside organizations using University facilities and equipment. Rental fees for specific organizations may be waived by the Chancellor. The rental fee schedule is as

follows:

 

Cost Per Use Code #

$25.00 l 16mm movie projector w / reel

10.00 2 Filmstrip projector

10.00 2A Filmstrip projector w/audio cassette player

10.00 2B Filmstrip projector w/record player

10.00 3 Audio cassette player / recorder

10.00 4 Opaque projector

15.00 5 Overhead transparency projector

30.00 6 Video camera portable

30.00 6A Camcorder 2-. VHS format

20.00 6B TV receiver/monitor

30.00 7 Video cassette player/recorder, U-matic 3/4" format, monitor

25.00 7A Video cassette player/recorder 2~ VHS format, portable

30.00 7B Video cassette player/recorder 288 VHS format with camera, monitor

30.00 7C Video cassette player/recorder 2~with monitor -

20.00 8 Carousel 35mm slide projector

25.00 8A Carousel 35mm slide projector with remote

30.00 8B Carousel 35mm slide projector with wireless remote (primarily used in R-l07, Admin, R-103~ R-116 CB, and ETHC theaters)

20.00 8C Carousel 35mm slide projector with audio cassette player

$20.00 9 Record player

30.00 l0 Powered lecture with built-in speakers

30.00 l0A Powered lecture with additional speakers

30.00 l0B Powered lecture with additional microphone

35.00 l0C Portable P. A. system

l5.00 11 Portable screen

6.00 12 Lighted pointer

 

Event Videotaping:

USC Aiken Instructional Services has exclusive rights for all events videotaped on the USC Aiken campus for external groups/organizations. Instructional Services maintains a video-taping facility for groups/organizations that rent space on campus for a variety of purposes. To ensure high quality videotaping, two cameras are used to record all the action of an event. Wireless microphones are used as needed to establish appropriate audio signals. VHS dubbing of taped programs is also provided as a service. Cancellations for scheduled events to be videotaped must be made 48 hours in advance. Failure to notify ISC will result in remuneration of 1/2 the proposed fees of the event. In the circumstance of cancellation, clients will be liable for all costs incurred up to the time of cancellation. Charges for these services are as follows:

 

$125.00 / hour

 

$500.00 / 1/2 day rate (Videotaping longer than 1 hour, but less than 4 hours)

 

$ 1,000 / day rate (Videotaping longer than 4 hours)

 

$ l0.00 / tape (VHS dubbing)

 

Videotape Editing:

Instructional Services offers complete videotape editing to faculty, staff, students as well as external organizations. These services include cuts only editing, special effects editing, graphic and animation production, audio editing and sweetening, sound effects and script writing. Editing is priority based and is done on a first come, first served principle. Charges for this service are used as a general guideline and special arrangements can be made for those who demonstrate distinctive needs.

 

$25.00 / hour (Editing)

 

$50.00 / hour (Graphics; Animations; Special Effects)

 

VII. Duplication or Reproduction of AV Programs

 

Requests for duplication or reproduction of audio and video tapes should be submitted to Instructional Services on USCA From 46. Forms are available from Instructional Services.

 

Requests for duplication of audio tapes will be serviced within one day.

 

Instructional Services has a limited capability to duplicate or reproduce video cassette tapes. Requests for video duplication should be limited to two tapes at a time and be forwarded to reach Instructional Services at least three (3) days in advance of need. In order to duplicate video programs, two VCR units are needed and the time required is the same as the length of tapes to be duplicated.

 

VIII. Production of Media Programs

 

Instructional Services can produce a variety of video, audio and multimedia programs for instructional purposes.

 

Projects can be submitted to Instructional Services for confirmation of content and time schedules for completion.

 

Projects are accepted on a first come, first served basis with priority given to projects whose completion deadline is first. Instructional Services can compress video, audio and multimedia programs for the installation on a Compact Disc or CD recordable format. This format is used exactly like a CD-ROM disc.

 

 

SUBJECT: Book Purchasing Policy

Number: 257

Issued by: Ms. Frankie Cubbedge, Dean of the Library

Date: June 15, 1991

 

INTRODUCTION

In order to provide the widest possible access to books and periodicals purchased with institutional funds from all sources and to provide accountability for same, the following policy has been established.

 

POLICY

Library books purchased with institutional funds from all sources must be forwarded to the Library for processing and addition to the collection.

 

PROCEDURE

 

1. Purchase requests for library books and periodicals bought from institutional funds must be submitted on a Purchase Requisition. The Purchase Requisition should be forwarded to the Library in order to determine if the titles requested are already owned. The Purchase Requisition will then be sent to USCA Purchasing.

 

2. Upon receipt of the titles ordered, the Purchasing Department will forward the books and periodicals to the Library (Jane Tuten's Office) for processing and addition to all relevant records (collection count, USCAN, etc.)

 

3. All material purchased in this manner will be processed as expeditiously as possible.

 

4. When the book/periodical is ready for circulation, the relevant individual will be notified of the availability of the requested item.

 

5. All such items must be accounted for during the annual faculty/staff recall.

 

EXCLUSION

 

Disposable books such as laboratory and field manuals are exceptions to the policy.

 

 

SUBJECT: Audio-Visual Purchasing Policy

Number: 258

Issued by: Ms. Frankie Cubbedge, Dean of the Library

Date: June 15, 1991

 

INTRODUCTION

In order to provide the widest possible access to audio-visual equipment and related materials such as tapes purchased with institutional funds from all sources and to provide accountability for same, the following policy has been established.

 

POLICY

Audio-visual equipment and related materials purchased with institutional funds from all sources must be forwarded to the Instructional Services Center for processing and addition to all relevant materials.

 

PROCEDURE

 

1. Purchase requests for A.V. equipment and related materials must be submitted on a Purchase Requisition to the Instructional Services Center Director. The Director of the ISC or his/her designee will coordinate all such requests with the Purchasing Department.

 

2. Upon receipt of the equipment, etc., the Purchasing Department will forward the items to the ISC for processing and addition to the inventory of the relevant department.

 

3. Equipment, etc., will then be delivered to the appropriate area.

 

4. All items must be accounted for by ISC staff on an annual basis.

 

 

 

SUBJECT: Access and Services to Clientele

Number: 259

Issued by: Ms. Frankie Cubbedge, Dean of the Library

Date: February 28, 1993

 

The Library of the University of South Carolina Aiken is mandated by its mission to support the educational, teaching, research, and administrative needs of faculty, students, and staff on the USCA campus. The Library takes an active role in support of the overall mission of USCA by providing access to relevant information through the development of library collections, their organization and arrangement for access and use, and the provision of appropriate information and instructional services. To be most effective in fulfilling its mission, the Library offers an array of basic services funded by the University for current students, staff, and faculty; other services to this primary clientele may be offered on a full or partial cost recovery basis.

 

The Library is committed to making its unique or distinctive collections available to the local, regional and national scholarly community as a supplementary source once local resources have been exhausted. The Library provides access for these users through either on-site consultation or other methods under conditions that do not jeopardize the effectiveness of its services to its primary clientele. In addition, the Library makes its services and collections available to the public at large on a limited basis and to the extent feasible.

 

CATEGORIES OF CLIENTELE

 

The Library distinguishes among three basic categories of users for the purpose of apportioning resources and services: primary clientele, cooperative/contractual clientele, and external clientele. The Library reserves the right to assign to institutions and individuals the appropriate category of service or use.

 

Primary Clientele

 

The primary clientele consists of current faculty, students and staff at the University of South Carolina Aiken as outlined above. This category of users is accorded the highest priority for service and resources.

 

Cooperative/Contractual or Other Special Arrangements Clientele

 

The second group of users is defined by cooperative agreements, or contractual or special arrangements entered into by the Library. Cooperative agreements, such as those with other USC System Libraries, secure reciprocal benefits to the Library. At the Library's discretion, contractual arrangements may be made between institutions and USCA on behalf of users. Some arrangements may represent a commitment by the Library or the University to provide specific resources and/or services to a distinct group of individuals, e.g., select donors, alumni. Agreements may be limited to services specifically designated, and do not necessarily provide for the range of resources and services offered to the Library's primary clientele. Some contractual agreements may be based on fees rather than reciprocal benefits.

 

Examples:

Gregg-Graniteville employees

VIP cardholders

Alumni cardholders

Aiken County and contiguous county teachers (must be currently employed)

Gifted students

Teacher Cadets

Academy of Lifelong Learners

Aiken Tech patrons (those with "reciprocal" library privilege card)

Other USC students, faculty, and staff

Immediate family of USCA faculty and staff

Retired USCA faculty (residing in the vicinity)

 

External Clientele

 

External users are those not described in the groupings above, including cardholders not officially affiliated with the University or covered by a contractual arrangement, and non-cardholders.

 

Examples:

General public

Students other than those designated elsewhere

Faculty members other than those listed elsewhere

Non-cardholders

 

ACCESS TO COLLECTIONS

 

It is the Library's policy to provide reasonable access for all categories of users, but the Library makes a distinction between access (library use) and borrowing (home use) privileges. Borrowing privileges are accorded only to designated categories of clientele by policy or by specific agreement.

 

External patrons are expected to explore the resources of their primary libraries first, e.g., public, school, and to use the USCA Library as a library of last resort. The Library does not act as a substitute for those institutions or agencies which do not provide adequate core library resources of their own); it conserves on behalf of USCA students, faculty and staff those heavily-used materials which other libraries can reasonably be expected to provide. Payment of a fee for borrowing privileges will not, for example, entitle outside patrons to unrestricted access to materials such as reserve books, journals and non-print materials that are in heavy demand on campus. on the other hand, recognizing its role as a local, regional, state and national resource, the Library provides access whenever possible to the rarer and more specialized items in USCA's collections, since these may be available only at USCA. The status of the Library as a federal depository for government publications, a state documents depository and a DOE Special Collection depository carries with it specific requirements to provide access and services to the general public for those materials in whichever. Library collection they may be housed.

 

ACCESS TO SERVICES

 

The Library's primary clientele has priority in the use of reference and information services and equipment, particularly at periods of peak use. Consequently, payment of established charges for library privileges does not ensure the same level of service for non USCA patrons. Reference, instructional, and special circulation services to the outside community can be extended only when they do not interfere with services to the campus community. In some cases the Library may provide certain services to external or contractual users on a cost-recovery basis. There are some services which cannot be offered even for a fee, e.g., interlibrary loan borrowing.

 

All access and services are subject to restrictions at periods of high use by primary clientele, or by the need to conserve or protect Library materials or equipment.

 

 

 

 

---

Subject: Reservation of Student Computing Areas

Policy Number: 260

Date: July 21, 1998
 
 

Student Computing Areas are: Admin 203, 234; B&E 236A, 238A, E, F; H&SS 108 and Sci 100
 
 

1. B&E 238A (student computer lab) is always open for students and cannot be reserved.

 

 
 
 

1. SCI 100 is also considered to be a student computer lab but may be reserved for classes, training, or special events.

 

 
 
 

1. For short periods of time, computers may be removed by CSD staff from ADMN 203, ADMN 234, and SCI 100 to support special events , e.g. SEED.

 

 
 
 

1. B&E 236A, B&E 238E, B&E 238F, and H&SS108 are designated as computer classrooms first, but students may use them during staffed hours when classes are not meeting in the rooms.

 

 
 
 

1. As the USCA Master Class Schedule is being developed, B&E 236A, B&E 238E, B&E 238F, and H&SS 108 are scheduled by department chairs with the Registrar in the same manner as other classrooms. Although Business classes have first priority in B&E 238E and Education classes have first priority in B&E 238F and Nursing classes have first priority in B&E 236A, other departments may schedule classes in these rooms. Once the class schedule has been established, CSD manages the non-scheduled hours for these rooms.
2. ADMN 203 is designated as a training facility first, but students may use it when workshops are not meeting in it. CSD maintains the schedule for ADMN 203.

 

 
 
 

1. Requests to reserve a student computing area must be made at least three working days in advance. In some cases, three weeks advance notice may be required (see item 10 below).

 

 
 
 

1. All requests must be made to Erin McKinney in writing (Box 18) or via e-mail (erinm@aiken.sc.edu). A written reply will be sent to the requester via e-mail. The request should contain the following information:

Request Date:

Class or Group For Which Request Is Being Made:

Room requested:

Date and Time Requested:

Software Requested (Two weeks advance notice needed if software not already loaded in room):
 
 

10. See Computer Classroom/Lab Software Maintenance Policy approved 11/96 by the Computer Technology Committee (j:\public\csd\policies\softpol.doc) for the policy governing the installation of software in USCA's student computing areas. Among other things, this policy specifies at least two weeks advance notice if software must be loaded in a student computing area. Additionally,

• Software must be supplied by the requester with the exception of USCA's standards (MS Office, ClarisWorks, Netscape, IMS, CMS, USCAN...)
• Copyright license or written letter from the textbook publisher granting permission to use the software must be supplied with request.
• If software must be duplicated, CSD will assist in the effort but the requester must provide blank diskettes.
• Three weeks advance notice is required during peak times of the year, e.g. registrations, the two weeks before finals, finals, and the beginning of semesters.

11. Requests will be prioritized in the following order with the highest priority listed first:

• Classes scheduled on USCA's Master Class Schedule
• Periodic undergraduate and graduate class meetings. Professors are asked and encouraged to plan ahead and submit room requests prior to the semester starting.
• University sponsored educational events, e.g. SEED, USTEP, summer camps
• Training classes
• Continuing Education
• All other requests

12. According to the Computer Resource Management Policy (USCA Policy 511), a class that is not on the Master Class Schedule may request the computer classrooms or lab for no more than one class meeting per week on the average. This will provide opportunities for other classes that meet at the same time.

 

 
 
 

13. All activities scheduled in the computer classrooms and labs will have priority over last minute requests.

 

 
 
 

14. B&E 238E will be scheduled before SCI 100 in order to leave SCI 100 as available as possible to the students.

 

 
 
 

15. USCA's computing facilities cannot be reserved by alumni, the public, or businesses with the exception of University sponsored events. The event cannot be for personal gain and must be instructional in nature.

 

 
 
 

16. Arrangements for the lab:

• During staffed hours, requester will sign out the EIKI projector remote control or Sharp VCR remote control and will sign in the remotes when done.
• During non-staffed hours, arrangements will be made for requester to pick up and return the remote during staffed hours.
• If an event runs past 9 p.m. or runs on a weekend, the requester will notify Public Safety when the event is over so that Public Safety can relock the computer classroom or lab. Public Safety is available to unlock the room at the start of the event.

12. Special programs, e.g. SEED and Math Awareness Day, are requested to make their requests 4-6 weeks in advance. This allows time to set up the computers, software, room, etc.

 

 
 
 

13. Students can request rooms for class projects or group meetings through their professors or group advisors.

 
 

ADMN203	Training Facility/Student Computer Lab	8 Pentium II Windows 95 2 PowerMac 7600s	Not Reservable
ADMN234	Student Computer Lab	24 486 Windows 95	Reservable
B&E236A	Nursing Computer Classroom	15 486 Windows 95 1 PowerMac 7100	Reservable
B&E238A	Student Computer Lab	17 Pentium II Windows 95 17 PowerMacs 6100s	Not Reservable
B&E238E	Windows Classroom	28 Pentium II Windows 95	Reservable
B&E238F	Mac Classroom	25 PowerMac 6100AVs	Reservable
H&SS108	Mac Classroom	20 PowerMac 7600s	Reservable
SCI100	Student Computer Lab	21 486 Windows 95	Reservable

 

 

SUBJECT: Access to student records information

Number: 261

Issued by: Ms. Vivian Grice, Registrar

Date: August 31, 2000 (reviewed, no changes)

 

 COMPUTER ACCESS TO STUDENT RECORDS

 

It is the policy of the University of South Carolina Aiken to require all users of a password granting them access to the information Management System (IMS), the data base containing student records information, to sign an annual confidentiality agreement to insure that the user understands all federal laws and regulations as well as University policies that pertain to that information. Both sets of regulations are listed on the confidentiality agreement and accompanying memo and will be explained by the Registrar or a representative of that staff prior to signing the agreement. Failure to sign the agreement will result in having the access revoked. Failure to maintain the confidentiality of such records and to observe all regulations concerning them will subject the user to reprimand or other action which may be deemed appropriate according to the severity of the violation.

 

To obtain access to such screens, an employee should submit a written request to the Office of the Registrar documenting why that access is needed. In cases where access to Admissions or Financial Aid information is needed, the Registrar will obtain written approval of those offices prior to forwarding the request directly to the head of security at Computer Services at USC Columbia for implementation .

 

 

SUBJECT: Fax Machine Use Policy

Number: 262

Issued by: Frankie H. Cubbedge Dean of Library/

Director of Academic Support Services

Date: July 1, 1996

 

 

PURPOSE

Fax machines represent a major asset in the use of telecommunications to transmit written copies of documents. Now that enough fax machines have been purchased so that they are no longer a scarce resource, responsibility for them has been transferred from CSD to individual departments and fees for their use will no longer be charged. The purpose of this policy is to specify responsibilities and rights in the new departmentally-managed fax machine environment.

 

AUTHORIZED USERS

All faculty and staff members with official business uses for fax machines will be accommodated to the best of the institution's capacity as outlined in this and other supporting documents. Students with University business needs for the machines will be authorized to make use of the machines by their faculty or staff advisor.

 

Personal use of University-owned fax machines by faculty, staff, and students is not permitted.

 

No use of USCA fax machines by persons external to the campus will be permitted.

 

The Library and the Bookstore provide private, fee-based fax services.

 

REQUIRED PROCEDURES, RECORDS, AND BILLING

There are no University-mandated fees for the use of fax machines. The departments to which the fax machines have been assigned will be responsible for paying the long distance phone charges resulting from the faxes. Record keeping, procedures, and fee structure (if any) will be the responsibility of the departments.

 

MAINTENANCE

The maintenance charges for the fax machines will be paid by the departments. CSD will establish a blanket maintenance contract for standard fax machines. If the departmental machine is a standard machine, the department may choose to participate in this blanket contract. CSD will bill the department for the actual maintenance cost of its machine. If the department has chosen to participate in the blanket maintenance contract, it can report fax machine problems to CSD and CSD will report the problem to the maintenance vendor. The department may chose not to participate in the blanket maintenance contract. If so, the department will be responsible for establishing a maintenance contract (if any) and for contacting the maintenance vendor when problems arise.

 

SUPPLIES

The departments will be responsible for obtaining all supplies required by their fax machines. These are stocked by the USCA Supply Room and should be ordered through them.

 

INTERLIBRARY LOAN USE

For ILL document transmission, from a USC System Library source to USCA, cost will be 10 cents per sheet per transmission, not including transmittal cover sheet. In the case of documents transmitted from non-USC System sources, any additional charges assessed by the transmitting library will be added to the 10 cents per page cost. Faculty or staff transactions may be billed to departments with appropriate approvals.

 

For ILL document transmission, from USCA to requesting library, no charge for service or copies if call goes to number within USC System. Transmission to requesting library not within USC System, but within the state, will be subject to fax service charge of $1.00 plus 10 cents per page transmitted. Out-of-state libraries are subject to a $5.00 fee plus 10 cents per page for the first 10 pages and 25 cents per page for all additional pages.