UNIVERSITY OF SOUTH CAROLINA AIKEN

ADMINISTRATION

SUBJECT: SCHEDULING OF CAMPUS FACILITIES

NUMBER: 501

ISSUED BY: Deidre Martin, Assistant Chancellor for External Affairs and Special Projects

DATE: April 1, 1999

Facilities on the USCA campus are available to be scheduled for both internal and external groups.

Internal groups are defined as academic and administrative departments and units and student organizations.

External groups are defined in the following ways: (1) University-Affiliated- any program or event which has substantial involvement by a USCA department or office is considered a University function and therefore will receive the University rates; (2) Non-Profit - any program or event which is sponsored ban organization or agency which operates on a non-profit basis will receive on-Profit rates; and (3) Corporate/Private - any program or event which doesn't have an educational mission or is planned and sponsored by a non-University entity will be responsible for the Corporate/Private rates. External groups must work with the Conference Center and Special Events Office.

Both internal and external groups must follow the procedures described in this policy to schedule campus facilities. Facility requests should not be considered final until approval of the request is received from the Conference Center and Special Events Office.

The Conference Center and Special Events Office will be the coordinating unit with final approval for any campus facility requests (other than the Etherredge Center).
All groups using campus facilities are required to use campus food services. (See Campus

Catering Guidelines for more information.)

There may be charges for housekeeping and/or operations (setups, take-downs, cleanups), in addition to any rental fee, for the use of University facilities to be assessed by the Conference Center and Special Events Office. A projected set of costs will be provided by this office in advance of the event date, along with any special conditions. Within two weeks after the event, an itemized bill will be sent to the rental group contact person.

The Conference Center and Special Events Office and the USCA Department of Public Safety will determine the need and role of USCA Public Safety at all events held on campus. If it is determined that security is needed at specific events, the charges for this service will be paid by the responsible group(s). If it is determined by the above offices that security is not needed at an event, the group having the event has the option of hiring a USCA Public Safety officer if they choose to do so.

Parking may be available in Lots A, B, C and D for groups of 50 or less. It is the responsibility of the person scheduling an event to consult with the Conference Center and Special Events Office concerning parking for groups of over 50. These larger groups may be asked to park in a special designated area. Temporary parking permits may be obtained from the Conference Center and Special Events Office and must be displayed in vehicles at all times while on campus.

Use of campus-owned tents must be approved by the Conference Center and Special Events Office. Setup of tents (once approved) should be included on the facilities request form.

7. Campus facilities may not be available for use on official University holidays.

Procedures for Scheduling Internal Groups

Before completing the Facility Request Form, call and check on the availability of the room or facility with the designated scheduler (list attached). This must be done a minimum of two (2) weeks in advance. All campus rooms and facilities are booked on a first come, first served basis.
If any setup is required, the requestor must contact the Operations Office before the facility request form is filled out to determine setup and take down times for the event.
Complete and submit the facilities request form at least two (2) weeks in advance of the event and have signed by the designated scheduler. All student groups must have their forms signed by the student organization advisor and the Director of Student Activities prior to turning the form in to the designated scheduler.
The designated scheduler will sign and date the form and send the form to the Conference Center and Special Events Office for approval. This office will notify the requestor within 5 working days of the status of their request.
All changes in plans for an approved event must be communicated to the Conference Center and Special Events Office (for example - time changes, setup changes, cancellation of event, etc.). This office will notify USCA Public Safety, the Operations Office and campus food services, etc. of all changes.

Procedures for Scheduling External Groups

The Conference Center and Special Events Office will schedule and coordinate all events for external groups. All arrangements will be made and all forms required completed by the Conference Center and Special Events Office.
External groups will be subject to the following rates:

University-Affiliated - any program or event which has substantial involvement by a USCA department or office is considered a University function and therefore will receive the University rates. Final decisions regarding university-affiliated rates will be made by the Conference Center and Special Events Office.

Non-Profit - any program or event which is sponsored by an organization or agency which operates on a non-profit basis will receive Non-Profit rates

Corporate/Private - any program or event which does not have an educational mission or is planned and sponsored by a non-University entity will be responsible for the Corporate/Private rates

SUBJECT: Acceptable Use of USCA Computer and Network Resources

NUMBER: 502

ISSUED BY: Mr. Michael Lemons, Chief Information Officer

DATE: March 28, 2002

Executive Summary

The University recognizes its legal and social obligations to respect the privacy of the authorized users of its computing and network resources. However, users must recognize that the confidentiality of their electronic communications cannot be guaranteed by the University. Moreover, the University reserves the right to audit or monitor any uses of its computing and network resources when necessary to ensure compliance with University policy, and with federal, state and local law.
The University network provides its authorized users with access to many classes of privileged information. Users must maintain the confidentiality and integrity of the information they access, and must not use privileged information for any purpose not explicitly authorized.
The University's computing and network resources exist to support the University's missions of teaching, research, administration and public service. Incidental personal use of these resources by authorized users is permitted only to the extent that such use is lawful and ethical, does not conflict with the University's missions, does not interfere with other authorized users, and does not cause additional expense to the University.
The State of South Carolina Budget and Control Board, Acceptable Use Policy for Network Services and the Internet, dated December 1, 1995 also applies to our network resources and specifically states that: “Use of network services provided by the State of South Carolina may be subject to monitoring for security and/or network management reasons. Users of these services are therefore advised of this potential monitoring and agree to this practice”.
I. Scope
This policy applies to all users of USCA computer and/or network resources to include all users who access any of the computer systems or computer networks controlled by USCA. This policy is not limited to USCA employees/students only but also applies to any person or entity accessing or using USCA systems.
II. Introduction
The policy statements which follow serve primarily to aid in the interpretation of, and in a few cases to augment, the University's general policies on the appropriate use of University facilities, and the University's general ethics policies for faculty, students, and staff
III. Privacy and Confidentiality
In general, information stored on computers and the content of electronic communications are considered confidential, unless the owner or sender intentionally makes that information available to other groups or individuals. In particular, personal files on the University's computers (for example, files stored in a user's home directory, or on a personal computer) should be considered private to the same degree as personal files in University assigned space in an office, lab, or desk area. Private communications via computer (for example, through electronic mail) have the same privacy protection as private communications via telephone.
Nonetheless, one should exercise caution when committing sensitive information to storage or transmission on any electronic media, because the confidentiality of electronic media cannot be guaranteed. Confidential or sensitive information should not be sent through e-mail or exposed to public networks such as the Internet unless adequately secured against unauthorized access.
Routine maintenance can result in the contents of files and messages being seen by system or network administrators. However, network and system administrators are expected to treat the contents of electronic files and communications as private and confidential. Any inspection of electronic files or messages, and any action based upon such inspection, will be governed by all applicable U.S. and Slaws and by this and other relevant University policies. Note also that under the Freedom of Information Act, the files of University employees (paper or electronic) may be considered public documents, and may be subject to inspection under the FOIA, through formal University-administered procedures. The content of electronic files and communications may also be subject to subpoena in other legal proceedings.
Moreover, the University reserves the right to monitor user activities on all University computer systems, and to monitor communications utilizing the University network, to ensure compliance with University policy, and with federal, state and local law. Monitoring shall be performed only by individuals who are specifically authorized, and only the minimum data necessary to meet institutional requirements shall be collected. Data collected through monitoring shall be made accessible only to authorized individuals, who are responsible for maintaining its confidentiality.
The following notice is understood to apply to all University-owned computer systems, and to all communications utilizing the University network and must be acknowledged in writing prior to issuance of an USCA computer account:
This system is for the use of authorized users only. Individuals using this computer system without authority or in excess of their authority are subject to having all their activities on this system monitored and recorded by system personnel. In the course of monitoring individuals improperly using this system, or in the course of system maintenance, the activities of authorized users may also be monitored. Anyone using this system expressly consents tosuch monitoring, and is advised that if such monitoring reveals possible evidence of illegal activity or violation of University regulations, system personnel may provide the evidence of such monitoring to University authorities and/or law enforcement officials.

IV. Property Rights
The ownership of the contents of electronic files and messages is a function of applicable US laws, state laws, and University and departmental policies. University contracts with third parties (for example, software license contracts and research and sponsored program contracts) may also apply.
The University's Patents and Copyright Policy, (see the USCA Faculty Manual,4.3-5 – 4.3-16) applies to all Inventions and Copyrightable Works produced by employees, including such works as may be embodied in electronic files.
V. Academic Freedom
Freedom to teach and freedom to learn are inseparable facets of academic freedom. The freedom to learn depends upon appropriate opportunities and conditions not only in the classroom, but on the campus as a whole. The responsibility to secure and to respect general conditions conducive to the freedom to learn is shared by all members of the academic community -- faculty, staff, and students. System and network administrators are expected to respect the University's academic freedom policies.
No personal file stored on a University computer system should be removed by system administrator without the file owner's permission unless the file's presence interferes with the operation of the system or under direction of appropriate legal authorities.
No posting to a University-sponsored electronic forum should be removed by system administrator unless it violates U.S. law, state law or University policy.
The following principles apply to University-supported electronic forums which support the free exchange of ideas among faculty and students:
The same standards of intellectual and academic freedom developed for faculty and student publication in traditional media apply to publication on electronic forums. Note that there are electronic forums and other materials on the Internet and elsewhere that some members of the University community may find offensive. The University cannot restrict the availability of such material, but the display of offensive material in any publicly accessible area, including but not limited to publicly accessible computer screens and printers, may violate other University policies on unacceptable behavior (for example, harassment or discrimination). Similarly, any use of University computing or network facilities to post offensive materials to electronic forums on the Internet and elsewhere may violate these University policies.
The authors of all postings submitted to electronic forums for distribution outside the University should include a disclaimer stating that the opinions expressed therein are not necessarily those of the University (as an example," The views and opinions expressed herein are those of the author and do not necessarily represent the official statements or views of the University of South Carolina Aiken”).

VI. Responsibilities of Users
All faculty, staff, and students who use University supported computer and network systems share in the responsibility for upholding the rights of their fellow users. Meeting this responsibility requires adherence to certain rules, outlined below, which apply to all University systems.
A. Appropriate and reasonable use:
·    Computer and network access account should be used only for authorized purposes. Personal use of university computing and network resources is restricted by state law. Section 8-13-700(A) of the South Carolina Ethics Code reads as follows:
No public official, public member, or public employee may knowingly use his official office, membership or employment to obtain an economic interest for himself, a member of his immediate family, an individual with whom he disassociated, or a business with which he is associated. This prohibition does not extend to the incidental use of public materials, personnel, or equipment, subject to or available for a public official's, public member's, or public employee's use which does not result in additional public expense.
·    Viewing of pornography is forbidden. Viewing of child pornography is illegal and is subject to prosecution by local, state or federal authorities. If legitimate research projects require the viewing or storage of this type of material, approval from the Chancellor must be obtained beforehand.
·    Users should refrain from inappropriate activities such as use of email to distribute off-color jokes, or interfering with other users (for example, consuming gratuitously large amounts of limited system resources such as disk space, CPU time, network bandwidth, or printer supplies).

B. Privacy and Confidentiality:
·    Accounts on University computer systems, and connections to the University network, provide access to many classes of privileged information. Users must maintain the confidentiality of any privileged information they access, and must not use any privileged information for any purpose for which they are not explicitly authorized.
·    Accessing another user's files without permission is prohibited.
·    Accessing any information on a University information system without authorization is prohibited.
·    Disruption or unauthorized monitoring or interception of electronic communications is prohibited.
·    These prohibitions apply even in circumstances where the files, information, or messages are not adequately protected against unauthorized access. Any user who discovers a possible "security hole" on an USCA system is obliged to report it to the system administrator.
C. Accountability:
·    Misrepresenting or willfully concealing your identity at any point on the USCA network is prohibited.
D. Security:
·    The users of all systems must maintain adequate password son their accounts. Passwords must be kept in strictest confidence, and may not be shared with others without the permission of the system administrator. If a user must temporarily share his or her password with a trusted system administrator (for example, to troubleshoot a problem), then the user should change the password as soon as possible afterwards. Note that passwords should never be shared with [anyone claiming to be] a system administrator without positive identification.
·    The users of all systems must comply with a system administrator's request to change passwords. Whenever possible users should choose their own passwords.
·    The users of all systems are responsible for understanding the system's default levels of protection applied to files and messages, and for supplementing that protection if necessary for sensitive information.
·    Any computer system which is connected to the University network must be maintained in accordance with generally accepted security principles. For example, virus protection software must be installed and kept current, and any known security problems with the software installed on the system must be addressed.
·    All facilities for incoming remote access to computer systems and communication servers which are directly or indirectly connected to the University's campus-wide data communications network must provide adequate protection of other networked systems against unauthorized access. An audit trail of all remote access activity must be maintained by any facility which provides remote dial-in access, and audit trail records must be accessible by authorized University officials
E. Copyright and Intellectual Property:
·    Copyrighted material and software must be used with respect for the legal rights of its copyright holder's).
·    It is the user's responsibility to recognize, attribute, and honor the intellectual property present on or accessible through University computer and communication systems.
F. Licensed (Commercial) Software:
·    The user is responsible for understanding and adhering to the licensing terms for all licensed software which he or she knowingly uses.
·    The making of unauthorized copies of licensed software, even when the software is not protected against copying, is prohibited.
In addition to the above general rules, there may be more specific rules which apply to many individual University systems. It is the user's responsibility to ascertain and follow these system-specific rules.
VII. Sanctions
Violators of the provisions of this policy by faculty, students, and staff are subject to applicable USCA disciplinary policies. Violations of public law which involve University computer and communication systems may be subject to prosecution by local, state or federal authorities.
University faculty, students, or staff who knowingly violate copyright and/or license terms (for example, by making or using an unauthorized copy of a copyrighted or licensed software product) may be personally liable for their actions.

Subject: Tobacco Policy

Number: 503

Drafted by: Tony Ateca, Asst. Chancellor for Facilities Management

Date: November 16, 2006

BACKGROUND

The purpose of this policy is to promote the health and well-being of USC Aiken students, faculty, staff, and visitors by discouraging and restricting the use of tobacco products on the USC Aiken campus.

POLICY STATEMENT

1. In compliance with the South Carolina Clean Indoor Air Act of 1990, it is unlawful for anyone to possess or smoke lighted smoking material in any form in any building on this campus.

2. Under USCA policy, the use of smokeless tobacco products is also prohibited in campus buildings. Receptacles shall be placed near entrances to each building to permit the appropriate disposal of all tobacco products prior to entry.

3. Additionally, to reduce second-hand exposure to tobacco smoke, at least one entrance to each building on campus shall be designated smoke-free within 25 feet of the entrance. Such entrances shall be identified by the presence of a trash receptacle, approximately 25 feet from the entrance, equipped with an ash urn and a “Breathe Easy” logo. A band on the upper portion of the trash receptacle shall denote “No smoking within 25 feet of this building entrance.”

4. In most cases, a building entrance which faces the quadrangle shall be designated the smoke-free entrance. However, in some cases, due to the nature of the entrances, configuration of the building, or preference of building occupants, another entrance or multiple entrances may be designated smoke-free. In the case of the Penland Administration and Classroom Building, the brick enclosed patios located at each corner of the building shall serve as smoking areas, allowing all entrances of the building to be smoke-free.

5. Tobacco products are not permitted in athletic field bleachers.

6. Advertising, sampling, selling, or promoting the use of tobacco products shall not be permitted on the USC Aiken campus or in any USCA publication.

7. To promote a healthy environment, all members of the USC Aiken family are encouraged to serve as ambassadors of this policy. Faculty, staff and/or students may assist in the education and compliance effort by politely explaining the policy if a violation is observed. Resistance or unwillingness of an individual or group of individuals to comply with the policy should be reported to the USCA Police Office (Ext. 6111).

8. Appropriate disciplinary actions or sanctions for violation of this policy (or any other University policy) are covered by existing faculty and staff employment policies and student conduct regulations.

SUBJECT: Hazardous Weather and Emergency Policy

Number: 505

Issued by: Mike Findley, Director of Public Safety

Date: October 29, 1999

The University of South Carolina Aiken will remain open during normal business hours unless notified to close by the Governor or, in the event of major local weather disturbances or other emergency occurrences, the Chancellor or his designee determines that closing the institution is in the best interest of the students, faculty, and staff.

In the event of hazardous conditions, or the potential for such conditions to develop, occurring after hours, the decision should be made by 6:00 a.m. by the Chancellor. In the absence of the Chancellor, the Vice Chancellor of Administration, in consultation with the senior administrators of the campuswill make the decision. In either case, the Public Safety Officer on duty frommidnight until 8:00 a.m. will inform the Director of Public Safety, who will,in turn, notify the Chancellor or designee of existing conditions and anypertinent information available from local law enforcement or other EMA agencies.At that time, the Chancellor or designee will notify the senior campusadministrators, who will call the media outlets assigned to them. (Anup-to-date list of regional radio and television stations to be called will bemaintained and distributed by the Director of Information Services, along withany appropriate codes required to validate the message.)

All messages to the media should be clear and concise. A sample of optionsis provided below:

The University is closed. Classes have been cancelled and all employees should not report to work.

All University classes are cancelled. Employees are expected to report for work as soon as safe travel will permit.

Classes will be held and all employees are expected to report for work.

The above stated options may be modified to include a specific time that the University will open.

COMPENSATION DURING DECLARATION OF EMERGENCY

Employees who do not report to work shall use annual or compensatory leave time,take leave without pay, or make other arrangements such as working additionalmake-up hours at a time to be scheduled by the University. In the event theGovernor makes other alternatives available to the University in this vein allemployees will be notified.

SUBJECT: Emergency Procedures/Safety

Number: 506

Issued by: Mike Findley; Director of Public Safety

Date: October 29, 1999

The University of South Carolina Aikenhas maintained an excellent safety record and strives to develop and maintain asafe working environment for its employees. Most accidents are avoidable andsound safety practices are encouraged. If an unsafe condition exists, report itto your supervisor immediately.

The following procedures are required for theincidents below.

A) INJURY

Report the injury to USCA Public Safety immediately (ext.6111).

Report the injury to your supervisor as soon as possible.
The supervisor will notify the personnel office. (you should do this as well)
Public Safety personnel are First Responder trained and carry with them advanced first aid equipment. USCA First Aid Kits are maintained in the following locations:

Administration Building	Switchboard - Room 207 Admissions Office Room 101
Library	Circulation Desk
Student Activities Center	Bookstore stock room Student Life Office
Etherredge Center	Room 101 Backstage - Performing Arts Shop
Science Building	Rooms 105, 201, 215, 316, 317
Humanities and Social Sciences	Room 101, 204
Ruth Patrick Science Center	Office
Pickens-Salley House	Reception Desk
USCA Public Safety	Patrol Car, Office

B) FIRE

Upon discovery of fire or smell of smoke, pull alarm station.
Call USCA Public Safety immediately (ext.6111) and give the following information:

Name of person calling
Location of fire
Nature and extent of fire.

USCA Public Safety will notify Aiken Public Safety by radio upon confirmation of the situation.
USCA Public Safety personnel will notify the proper USCA personnel of the situation once confirmed.
During any confirmed fire or fire alarm, handicapped persons will have one person designated to them by the instructor or supervisor, to assist them in evacuating the building.

C) DISASTER OR CRIMINAL ACT

Notify USCA Public Safety (ext. 6111) and give the following information:

Name of person calling
Location of incident or disaster
Nature of the criminal act or impending disaster

USCA Public Safety will notify the proper emergency agencies (if needed), and the appropriate University personnel.

D) EMERGENCY HEALTH SERVICES

In case of accident or illness requiring emergency actions, notify USCA Public Safety (ext. 6111). Public Safety will make notification to the proper emergency agency(s) to respond accordingly to the emergency.

In addition, first aid kits are located throughout campus. (See Section A of this policy for locations.)

All office telephones have access to outside lines and are labeled with emergency numbers. All "yellow" emergency call boxes located throughout campus and will contact Public Safety directly by simply pressing the emergency button. "Yellow" emergency call boxes are located in the following areas:

Administration Building - B Lot side
Classroom Building - Quad side/front
Science Building - 3^rd floor on D Lot side/Quad side rear nearest steps
Etherredge Center - Quad side/C Lot side
Business/Education Building - Quad/C Lot/Wellness Center sides
Student Activities Building - A Lot side
Maintenance Building - front door facing road
Public Safety Building - parking lot side of building (rear)

Pay phones are also located in the Administration,H&SS, Student Activities Buildingand Etherredge Center. One is also located on the Quadin front of the Library.

E) ELECTRICAL SAFETY

Electricity is very useful, but can be dangerous. Circuits are tripped when equipment being used is pulling more amperes than the circuit is designed to supply. As a result, the circuit attempts to meet this additional requirement, causing it to overheat and trip the breaker. When the breaker has reached that point, there is a possibility of a person getting an electrical shock or a fire starting.

To prevent circuits in the Student Activities Center from becoming overloaded, the maintenance department has put colored tape on the top of the outlet plate to color-code each outlet by its circuit. Each circuit (or color) will supply a maximum of twenty (20) amperes. The number of amperes a machine requires is on a metal plate attached to that machine. By adding the amperes being used on additional equipment, the number of circuits required can be determined.

F) Reporting Failure of Physical Plant Equipment AfterHours (other than normal business hours)

Normal operating hours is defined as 8:00 a.m. to 5:00 p.m., Monday through Friday. Classes and special events occurring after normal business hours may have emergencies during those times, such as lighting, heating and air conditioning, plumbing, and telephones. In the event that an emergency occurs in the operation of those hours, the following actions are to be taken:

Notify USCA Public Safety (ext. 6111) or activating the Emergency Telephones and advise them of the problem. If Public Safety advises you that they will be responding, please stay at that location until the officer(s) arrive.
USCA Public Safety will make notification to the proper University personnel.
In the event of power failure, all areas affected are to be evacuated immediately. Be advised that all buildings have emergency lighting systems, but provide limited lighting for a short period.

SUBJECT: Facility Access for Physically-Challenged Persons

Number: 507

Issued by: Mr. Thomas L. Hallman, Assoc. Chancellor for External Programs

Date: July 1, 1990

The University of South Carolina Aiken seeks to be accessible to physically-challenged persons. To this end, USCA will require all architectural firms bidding on USCA facilities projects to have demonstrated competence in designing facilities which are conveniently accessible to all persons, regardless of disabilities. That is, buildings at USCA should exceed the minimum physical disability access requirements of the state and federal statutes so that each new building is designed for ease of entry at all entrances and that, wherever possible, no steps leading to entrances be employed. At least one entrance in all existing buildings should be barrier-free with an automatic door-opening mechanism. Elevators and/or lifts should be readily accessible and conveniently located in each building. All buildings should be annually reviewed by the University Planning Committee with representation from physically-challenged students and/or faculty and results reported to the Faculty Assembly.

SUBJECT: Cellular and Wireless Telephones and Devices

NUMBER: 508

ISSUED BY: Mr. Michael Lemons, Vice Chancellor for Information Technology

DATE: August 1, 2005

It is the policy of the University to provide the equipment, services and other resources necessary for its faculty and staff to discharge their job-related responsibilities properly. Cellular and wireless telephones and devices may be included among these resources. For the purposes of this policy, cellular and wireless telephones and devices are hereinafter referred to as eDevices.

It is the responsibility of the appropriate Senior Administrator (Chancellor, Executive Vice Chancellor and Vice Chancellors) to justify the need for an individual under his or her management to have an eDevice. Justification could be based on increases in efficiency, effectiveness, or enhancement of personal employee performance. Requests for a University provided eDevice will be requested on USCA Form 508 (available online at http://www.usca.edu/uscaforms/) and will be forwarded through the appropriate, director, unit head or supervisor to their applicable Senior Administrator who will approve/disapprove these requests. These requests will contain written justification as to why the device is needed and what efficiencies are envisioned by the use of an eDevice. Approved copies of USCA Form 508 will be forwarded to Campus Support Services and will be maintained on file by Campus Support Services.

The University discourages use of agency eDevices for personal use. However, if circumstances should require an individual who is assigned an eDevice to use the eDevice for personal use, then that portion of the cost of the personal eDevice air time that causes the service bill to exceed the allotted monthly air time should be reimbursed to the University. As such, it is the responsibility of the appropriate Senior Administrator to monitor eDevice usage to ensure that abuse does not occur. The use of University-owned eDevices by faculty or staff may be revoked if there is evidence of abuse or misuse.

Purchases of eDevices will be coordinated through Campus Support Services and these eDevices, regardless of the source of funds, are the property of the University. eDevices, accessories, and equipment must be accounted for as required by state law, and are to be turned in to the department when an employee transfers or terminates. When an eDevice is replaced, the old eDevice must be turned in to Campus Support Services.

If an eDevice is lost or stolen, a police report must be filed to account for the loss of state property. If an eDevice is damaged or lost, the appropriate Senior Administrator, at his or her discretion, may require the employee to pay for a replacement eDevice.

Calls or other communications on University eDevices should be kept brief to ensure efficient use of University resources. eDevices should be kept secured to prevent unauthorized use. Each area is responsible for the payment of expenses associated with eDevices used by that area.

The use of eDevices while driving on University business is strictly prohibited.

Service plans (coverage and minutes of airtime) should be selected carefully to meet the needs of the respective areas. These plans should be reviewed at least on an annual basis to ensure the need for the level of service obtained is still justified. Areas having large numbers of eDevices may wish to evaluate linking these users together under a single service contract for sharing a set amount of minutes per month.

Complaints regarding eDevices, service, or service contracts, should be filed with Campus Support Services and/or the vendor.

All eDevice service contracts must be established in the name of the University of South Carolina Aiken. All eDevice service agreements must reflect the billing address of the local area or department paying for the device. In order to maintain full accountability at the user level and to eliminate establishing multiple purchase orders, it is strongly recommended that departments use their Visa Purchasing card to pay monthly bills for eDevices. Records of billing and payment should be maintained as required by University policy and procedure. To assist in budgeting and tracking charges for eDevices, the USC Controller’s Office has created a new object code specifically for cellular/wireless usage and a new object code for cellular/wireless equipment and accessories. The new object codes are:

52037 - Cellular/wireless monthly charge

52038 - Cellular/wireless equipment and/or accessories

Personal eDevices may not be placed on state contract.

Service contracts for eDevices may be activated, cancelled, or service shifted to another vendor without cost to the University. Vendors should be notified in writing in advance of such a change. In the event that a personal eDevice must be used for conducting University business, the individual, with proper documentation of the personal air time used, may seek reimbursement.

Usage, monthly access and other charges, as well as appropriateness of service contracts for eDevices , etc., may be reviewed by the USC Department of Internal Audit. This information is available under the Freedom of Information Act. Therefore, users are strongly encouraged to use eDevices only for University business and to maintain accurate records.

A listing of cellular/wireless vendors, allowable charges and contracts authorized by the state may be found at the following web site: http://www.state.sc.us/oir/rates/docs/rates.html

University of South Carolina Aiken

Request for Purchase of eDevice (USCA Policy 508)

Date: ____________________________

From: ____________________________

To: Campus Support Services

Position Title and Name of Proposed eDevice User: _______________________________

Type of eDevice Requested:___________________________________________________

Requested Vendor/Service Plan: _______________________________________________

Estimated minutes per month eDevice will be used for University business: _________

Justification/Efficiencies Anticipated:

Accounting Information: ___________________________________________

Department Fund Class

Approvals:

_______________________________________ Department Chair/School Head/Director

_______________________________________ Chancellor/Vice Chancellor

_______________________________________ Vice Chancellor for Information Technology (for Blackberry type eDevices only)

USCA Form 508. August 1, 2005

SUBJECT: Campus Telephone Service

Number: 509

Issued by: Mr. Thomas L. Hallman, Assoc. Chancellor forExternal Programs andAdministration

Date: July 1, 1990

See the current USCA Telephone Directory for the proceduresand policies concerning the use of the campus telephone system.

SUBJECT: After Hours Access to ComputerRooms

Policy Number 510

Updated by: Frankie H. Cubbedge, Dean of theLibrary/Director of Academic Support

Services/Interim Director of Computer Services

Updated: July 21, 1998

In the following CSD refers to the Computer Services Division.

PURPOSE

Since students are allowed access to the computers 24 hours a day 7days a week, both students and Public Safety need policies and procedures tofollow in using the computer rooms after hours. The following after hours access policy addresses which computer rooms can beused, who can use the computer rooms, how students are to get into the computerrooms, and what actions are to be taken if students violate the procedures.

DEFINITION

After hours for a computer room is any period when no staff member orstudent operator is on duty in the room.

AVAILABLE COMPUTER ROOMS

Since each computer room contains hardware or software that is uniqueto that computer room, all computer rooms can be used by students after hours.

EXCEPTION - When a computer room is reserved after hours, it is notavailable for general student use.

EXCEPTION - A computer room can be closed for extended periods by CSD formaintenance, to support special events, or to consolidate resources during lowusage periods.

AFTER HOURS PATRONS

Only currently enrolled students and Alumni Association members areallowed in any computer room after hours. No spouses, children, parents,boyfriends, girlfriends, or friends are allowed in the computer rooms after hoursunless they also are a currently enrolled student or an Alumni Associationmember. Exceptions to this policy may be granted only by the Director ofComputer Services or by the Dean of the Library/Director of Academic SupportServices.

Currently enrolled students from other USC campuses are also allowed to usethe computer rooms after hours.

ADMITTANCE PROCEDURES

In order to use the computer rooms after hours, students and AlumniAssociation members must sign in and out with Public Safety. Public Safety willrequire the person to show proof of enrollment (i.e. student ID or validatedtreasures' fee receipt) or a current Alumni Association card. Public Safety canbe reached from any of the emergency call boxes or by dialing 6111 from an USCAphone.

PROPPING OPEN LOCKED DOORS

Locked building and computer room doors should never be propped open.This is for student safety as well as equipment security.

PUNITIVE ACTIONS

Anyone found in the computer room who has not signed in along with whomever let the unauthorized person into the room, will beasked to leave and their names will be turned over to CSD. They will not beallowed back into any computer room after hours until Public Safety receivesclearance in writing from CSD. If Public Safety is unable to find out who letthe unauthorized person in, the names of all persons in the room will berecorded; the room will be cleared; the names will be turned over to CSD, andthose in the room will be denied after hours access until Public Safety receiveswritten clearances from CSD. Students should see a CSD staff member in theB&E238 Computing Suite to request clearance. If this is a student's firstviolation, the CSD staff member will explain the after hours access policy,warn the student the next violation will result in denial of after hours access, and have the student sign a warningacknowledgment statement. If clearance is denied, the student will berestricted to using the computer rooms only when they are open. Thisrestriction will remain in effect until the first day of the next semester. Ifthe student who has been denied after hours accessprivileges is found in a computer room after hours, the student will bereported to the Associate Chancellor of Student Life and Services for furtherpunitive action. Any serious infraction may result in immediate loss of afterhours access privileges as well as action through the USCA Student JudicialSystem. All CSD actions can be appealed to the Director or to the Dean of theLibrary/Director of Academic Support Services.

If Public Safety finds a locked computer room door propped open, they are torecord the names of the people in the room, clear the room, and turn the namesover to a CSD staff member. They will not be allowed back into any computerroom after hours until Public Safety receives clearance in writing from a CSDstaff member. Students should see a CSD staff member in the B&E238Computing Suite to request clearance. If this is a student's first violation,the CSD staff member will explain the after hours access policy, warn thestudent the next violation will result in denial of after hoursaccess, and have the student sign a warning acknowledgment statement. Ifclearance is denied, the student will be restricted to using the computer roomsonly when they are open. This restriction will remain in effect until the firstday of the next semester. If the student who has been denied after hours access privileges is found in a computer room afterhours, the student will be reported to the Associate Chancellor of Student Lifeand Services for further punitive action.

EXCEPTION - If a student who has been denied access to the computer roomsafter hours is enrolled in a course that meets in a computer room after hours,that student is allowed to attend the class meetings in that computer roomafter hours.