What to do if a student violates the Academic Code of Conduct
- Assign a grade of 0 for the assignment or an F for the course.
- Meet with the student to discuss the violation. This is important since many students indicate they do not fully understand what they have done nor the consequences of the violation.
- Within 10 class days of assigning the grade, you must draft a letter addressed to the student. This letter must include the following:
- A specific description of the violation
- A brief narrative of the conversation with the student regarding the incident
- A description of the sanction (e.g. a 0 for an assignment or F for a final grade)
- A statement informing the student that he or she has the right to appeal the decision as outlined in the academic code of conduct
- An explanation that upon the accumulation of three violations, a hearing of the University Judicial Board (UJB) shall be convened
- Supportive evidence (i.e., copies of tests, papers, etc.).
A copy of this letter must be sent, either electronically (email) or by campus mail, to:
What the student can do
- The student may accept the penalty imposed by the faculty member for violating academic integrity.
Sample Letter to Student
Dear (Student Name):
This letter serves to inform you that you have received a/n (0 for the assignment or F for the course) for (state the specific assignment/quiz/test, etc.). In examining your (assignment/quiz/test, etc.), I noticed that (be extremely specific in describing the violation and any consequences surrounding it. For example, “section A of your assignment was taken directly from page 59 of the textbook.” Or “the tables you used were copied from an article published in 2016, accessible via a simple Google search”). I have attached supporting material to this letter (if warranted and accessible).
As per USC Aiken policy, a copy of this letter is being forwarded to the Assistant Vice Chancellor for Academic Affairs. Copies will be also forwarded to your School/College Dean and Department Chair as well as your academic advisor. The accumulation of three (3) such letters will initiate a hearing by the University Judicial Board.