Making Use of Spendable Funds
Below are the forms used to request reimbursement to vendors, departmental accounts, faculty, staff, and/or honorariums. In all cases, original receipts, original invoices, or Level I Financial Reports are required for disbursement of Aiken Partnership funds. Special restrictions exist for the purchase of gifts and meals.
Aiken Partnership Check Deposit Transmittal Form
Gifts you receive in checks or cash to the Aiken Partnership must be hand-delivered to Advancement Services located in the Alumni House. For the safety and security of our donors, please do not send checks and/or cash through the interoffice mail.
Please prepare the deposit transmittal form within 24-48 hours of receiving any gifts and ensure their delivery to the gift processing office in the Alumni House. If you have any questions, please call us.
Aiken Partnership Request Form
This form must be completed for each request and signed by the department chair and the executive vice chancellor, associate chancellor, or athletic director. The USC Foundation Policy manual contains information about allowable and non-allowable purchases.
Statement of Responsibility Form
This form must be included with the Aiken Partnership Request Form if a list of recipients is not available at the time of the request for items that the department will be giving out as gifts that are greater than $8 per item. Please note: you are required to have the gift recipient list on file in your department because the USC Foundation can request the list of gift recipients from your department for auditing purposes at any time.
Meals and Business Cultivation Expense Form
This form must be included with the Aiken Partnership Request Form when you are requesting payment for food purchases with less than 16 attendees. This form is not needed if an employee is being paid for travel expenses.
This form must be included with the Aiken Partnership Request Form when we are paying a vendor that the USC Foundations Office has not issued a check to in the past. If you are uncertain if you need to submit the form, please feel free to contact the Advancement Gift Processing Department at ext. 3334.
Missing Original Documentation Form
This form must be included with the Aiken Partnership Request Form when an original receipt or invoice cannot be provided with the request. This form must be signed by the individual requesting reimbursement and the dean or supervisor of the payee.
Cash Advance Request Form
Please contact the Advancement Gift Processing Department at ext. 3334 prior to requesting Advance requests.
Data Request Form
A mailing list can be provided for invitations only. For solicitation purposes, please contact Mary Driscoll, Vice Chancellor of University Advancement and External Affairs.