Student Hiring Process

There is currently a student hiring freeze in effect. Please contact Mary Clark via email at This email address is being protected from spambots. You need JavaScript enabled to view it. if you would like to hire a student for summer employment.

Hiring Process

Student employees are hired in PeopleSoft HCM. Please visit Human Resources to find out how to gain access to hire students in PeopleSoft.  

PeopleSoft Account Codes

51400 (nonFWS)

51422 (FWS)

The Student Hire Form must be completed for each new student hire. After the form is submitted, the Office of Career Services will contact the student employee and their hiring initiator to provide instructions on the next steps that should be taken. 

Student hires should be hired as hourly employees. For exceptions to this rule, please contact Human Resources for prior approval before submitting the hire.

View 2020-2021 Student Employee Hire Dates

View New Job Hire Codes

The office of Career Services will continue to process student employees I-9’s.  Departments SHOULD NOT complete an I-9 for student employees. Students may not begin working until the I-9 has been completed.

Students must complete Student Employment Information (SEI) paperwork in Career Services. SEI upload to Peoplesoft is required at time of hire for all student employees. 

View the Student Employment Information (SEI) Form

Career Services saves the completed SEI Form to Student Hire Initiators file in the K-Drive. Only Student Hire Initiators have access to this folder.

Background checks for student employees must be completed when their position responsibilities include handling money, working with minors who are not enrolled or accepted for enrollment at the university, and those involved with direct patient care, or key access.

For all international student employees, it is required to upload an International Tax Information Form. 

View the International Tax Form


Student Payroll

Please give all new student employees a copy of the 2020 payroll schedule found below, so they will know when they should expect payment for time worked. Hours must be entered/approved on time in ITAMS for an hourly employee to receive payment.

Timecards should be submitted each week by the end of the day on Friday. Supervisors should approve timecards no later than the following Monday at noon to ensure the student employee is paid when scheduled.

Please assist your student employees in setting up direct deposit. Ensure they know how to navigate PeopleSoft and how to enter time in ITAMS.

Student employees should check with their supervisors if they did not receive payment for hours worked.  Supervisors will need to check the pay schedule to see what weeks are being paid and then check to make sure the timecards were submitted and approved in a timely manner. If timecards were submitted on time, but the student employee did not receive payment, the supervisor will need to contact Human Resources to see why payment was not received.

Supervisors can call Liz Socha, Human Resources, at 803-641-3317, or email her at This email address is being protected from spambots. You need JavaScript enabled to view it..


2020 Pay Schedule 

Pay Day

Weeks Paid

January 15

Weeks ending 12/14, 12/21 and 12/28

January 31

Weeks ending 1/4 and 1/11

February 14

Weeks ending 1/18 and 1/25

February 28

Weeks ending 2/1 and 2/8

March 13

Weeks ending 2/15, 2/22 and 2/29

March 31

Weeks ending 3/7 and 3/14

April 15

Weeks ending 3/21 and 3/28

April 30

Weeks ending 4/4 and 4/11

May 15

Weeks ending 4/18 and 4/25

May 29

Weeks ending 5/2 and 5/9

June 15

Weeks ending 5/16 and 5/23

June 30

Weeks ending 5/30, 6/6 and 6/13

July 15

Weeks ending 6/20 and 6/27

July 31

Weeks ending 7/4 and 7/11

August 14

Weeks ending 7/18 and 7/25

August 31

Weeks ending 8/1 and 8/8

September 15

Weeks ending 8/15 and 8/22

September 30

Weeks ending 8/29, 9/5 and 9/12

October 15

Weeks ending 9/19 and 9/26

October 30

Weeks ending 10/3 and 10/10

November 13

Weeks ending 10/17 and 10/24

November 30

Weeks ending 10/31 and 11/7

December 15

Weeks ending 11/14, 11/21 and 11/28

December 23

Weeks ending 12/5  and 12/12

View PDF Payroll Calendar


Questions Regarding Student Employment

  • For Student Employee Change Form questions, you can call Human Resources at 803-641-3317 or email This email address is being protected from spambots. You need JavaScript enabled to view it..
  • For Student Hire Form or Student I-9/E-Verify questions, you can call Mary Clark at 803-641-3440 or email her at This email address is being protected from spambots. You need JavaScript enabled to view it..
  • For International Student Employment questions, you can call Liz Dille, International Programs, at 803-641-3671 or email her at This email address is being protected from spambots. You need JavaScript enabled to view it..
  • For Federal Work Student employment questions, you can call Brook Keisler, Financial Aid, at 803-641-3669 or email her at This email address is being protected from spambots. You need JavaScript enabled to view it..