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Policies and Procedures

AENR 105


AENR 105


Enrollment Services




April 10, 2000

Issued by:

Director of Financial Aid

Authorized by:

Associate Vice Chancellor for Enrollment Management

 I.  Policy

The USC Aiken Development Office raises money for scholarships through the Family Fund, the Annual Fund, corporate solicitation, and through gifts to the Partnership.  Scholarships are made available for USC Aiken students and potential students from endowment funds and yearly contributions.  The Development Office, the Financial Aid Office, and the Admissions office staff review current scholarship and future scholarship programs to ensure that these programs support the overall mission of USC Aiken.

The applicable policies and procedures for each of the scholarships awarded by USC Aiken are listed below.  The following represents general guidelines for these scholarships.

a. USC Aiken Scholarships Awarded by HAS Committee

The mission of the Honors, Awards, and Scholarship Committee as defined in the USC Aiken Faculty Manual is to establish criteria for awards, to organize and facilitate an annual awards day program and to administer Educational Foundation funds as well as other scholarship funds entrusted to the University.  Membership shall include five faculty members; the Vice Chancellor for Academic Affairs, the Director of Financial Aid, and the Vice Chancellor for Development are ex officio members.

b. Application Requirement for Scholarships

All students awarded scholarships through the HAS committee must have completed and submitted an academic scholarship application to the USC Aiken Financial Aid Office by the specified application date.  Late applications may not be given full consideration.  The only exception to the application requirement is if no applicant meets the donor’s awarding criteria, then the HAS committee may solicit nominations from faculty and staff in the particular discipline of the scholarship.

c. The academic scholarship application is the only application necessary to be considered for all scholarships at USC Aiken administered by the HAS committee.  The HAS committee will match applicants’ qualifications with the donor’s awarding criteria. 

To be considered for a Chancellor’s Scholarship, applicants must complete the academic scholarship application, score at least 1000 on the SAT and rank in the top 10% of their high school class.  The Financial Aid Office will distribute and advertise the availability of Academic Scholarship applications as well as the deadline date.

II.  Procedures

a. The HAS committee will award each scholarship according to the criteria set by the individual donor.  If a suitable applicant is not found, one of two options will occur:

1. The scholarship is not awarded and, when permissible, carried over to the next year.

2. Nominations are solicited from faculty and staff.

b. It is the policy of USC Aiken to award one scholarship per student.  The only exceptions to this are when several small awards are combined to equal a more meaningful dollar figure or if a student is the only qualified applicant for several scholarships.  If more than one award is offered, the combined value may not ordinarily exceed full-tuition for a full-time student.

The majority of scholarships awarded by the HAS committee go to students who are enrolled full-time (12 or more hours or 10 or more hours for nursing majors).  Chancellor’s Scholarship recipients are required to take a minimum of 15 hours each semester.  The remaining scholarships awarded by HAS may be awarded to part-time students, but the dollar amount awarded may not ordinarily exceed the tuition charged.  This is to help support the evening/non-traditional recruitment/retention effort.  Exceptions to the hour requirement may be granted on a case-by-case basis by the Director of Financial Aid and, if necessary, in consultation with the student’s academic advisor.

c. Renewability

Unless otherwise stated by the individual scholarship, USC Aiken scholarships are not renewable.  Recipients must apply each year for future consideration.  Receipts of a scholarship in one year does not necessarily guarantee future awards.  At the time of this policy, the following scholarships are renewable.  This list is subject to change:

1. Chancellor’s Scholarship

Renewable for 3 additional years pending a 3.0 GPA

2.  Valedictorian Scholarship

The Valedictorian Scholarship is offered annually by USC Aiken to the valedictorian of each Aiken, Barnwell, Edgefield, Allendale, Richmond (Georgia), and Columbia County (Georgia) high school.  This is a four-year, full-tuition scholarship paid through the use of fee waivers.  Valedictorian applicants must have a minimum 100 SAT or ACT equivalent or a predicted USC Aiken GPA of 3.0 or greater.  Renewability is based upon a 3.0 GPA and 15 hours each semester.  There is no application for this scholarship.  GPAs will be checked after sprint semester.  If the student requests, grades will again be checked after the Summmer II session.  Under exceptional circumstances, the Director of Financial Aid, in consultation with the USC Aiken Financial Aid Committee, may waive the grade requirement for one semester.

3.  Other Scholarships

The following scholarships are awarded by USC Aiken through means other than the HAS committee.  Unless otherwise noted, the terms and conditions are the same as those awarded by the HAS committee.

i.  Palmetto Fellows

Palmetto Fellows are selected by the CHE and USC Aiken matches the state award through private resources.

ii.  Chancellor’s Discretionary Scholarships

The Chancellor of USC Aiken or his/her designee may award discretionary scholarships for special circumstances.  Before the student may receive the award, the scholarship must be approved by the executive board of the Aiken Partnership or HAS, depending on the source of the funding.  If the board cannot approve the request in a timely manner, the Financial Aid Office will write a tuition defement at no charge to the student until approval is granted.

The following form must be completed for all students receiving discretionary scholarships.  This form will be put in the student’s file in the Financial Aid Office.

iii.  Recruiters Scholarship

USC Aiken Admissions staff is authorized to award recruiters scholarships each year.  The number of scholarships available for the following year will be determined prior to the Fall semester.  The purpose of the recruiters’ scholarships is to attract high quality students to USC Aiken, particularly in targeted academic, service, or extracurricular areas of need.  Candidates must meet regular admissions requirements at USC Aiken.  This is a non-renewable scholarship for full-time students.  Exceptions to the full-time requirement may be made on an exceptional, case-by-case basis.  Students receiving recruiters’ scholarships may be granted other USC Aiken scholarships. 

iv.  Etherredge Center Scholarships

The Etherredge Center endowment provides scholarship funds for students in the areas of art, music, and drama.  The recipients are recommended by the faculty, and approved by the HAS committee.

 v.  Cheerleaders Scholarship

USC Aiken annually provides $250 in scholarship funds each semester to every member of the USC Aiken cheerleading squad.

vi.  Athletic Scholarships

The USC Aiken Athletic Department has its own budget and awards scholarships to students based on their athletic abilities and in accordance with NCAA rules and USC Aiken admissions/financial aid criteria.

4.  Waiver of Out-of-State Fees

Pursuant to section 59-114-70 of the S.C. Code: “Any out-of-state student receiving scholarship aid of $250 or more per semester  or term from the University will be allowed to pay fees at the in-state rate.”  All such scholarships involving waiver of out-of-state fees (athletics, Etherredge Center, academic) are approved by the HAS Committee

III.  Related Policies

IV.  Reason for Revision

       Annual Review