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Enrichment Fund

Staff Assembly

Staff Assembly Enrichment Fund
ACEA 101
Issued by: SA Executive Committee
Date: November 26, 2019

The Staff Assembly Executive Committee and the Aiken Partnership Board agree that the requests for funds will be competitive and will be judged on merit. The maximum amount of each award will be decided upon on an individual basis each year, depending upon the amount of money raised or allocated for this purpose. The funds will be equally divided between Fall and Spring semesters.

The Staff Assembly Executive Committee is made up of the Chairman, Vice Chairman, Parliamentarian Treasurer and Recorder of the Staff Assembly. The Vice Chancellor for University Advancement will serve as a resource for the Staff Assembly Executive Committee when making decisions.

Guidelines
  • Applications will be accepted from permanent (non-faculty) staff members, including athletic coaches, contributing to the annual Family Fund.
  • Applications for reimbursement through the Staff Assembly Enrichment Fund will be classified under three headings:
    • Travel to professional meetings
    • Seminar and workshop fees
    • University related membership due/fees
  • Applications for the Staff Assembly Enrichment Fund should be submitted to the Treasurer of the Staff Assembly Executive Committee at least two weeks in advance of the anticipated travel, seminar, or workshop.
Application Process

Application for the Staff Assembly Enrichment Fund should include:

  • A memo/e-mail addressed to the Staff Assembly Executive Committee of no more than two pages in length. The memo/e-mail should provide the committee with all pertinent information as well as a statement regarding how the professional meeting, workshop, seminar or course will benefit the applicant's job performance.
  • Copies (if available) of other support documents such as brochures announcing seminars or courses of study or letters of invitation to speak at a professional meeting.
  • Itemized estimates for membership dues/fees, travel, workshop, or seminar expenses.
Disbursement of Staff Assembly Enrichment Fund

The applicant will be notified in writing of the committee's decision after the request has been considered and approved.

Once notification of approval has been received, the applicant should contact the Gift Processing Office in the UofSC Aiken Advancement office for information on obtaining reimbursement. In most cases checks from the Staff Assembly Enrichment Fund will made out to the recipient and will be distributed by the Advancement office.

If the department has paid the applicant's costs, a copy of the department’s Level I Management Report showing the paid expense will need to be submitted and a check will be cut to reimburse the departmental account.