Student Affairs

Publicity Posting Policy

The Offices of Student Life and University Marketing & Communication are interested in assisting student organizations and campus departments in publicizing their activities while maintaining the beauty of the USCA campus. Various avenues are available for publicizing on campus. To best meet the needs of the entire campus, the following policy addresses a variety of physical publicity methods on campus.

• The Office of Student Life must approve all publicity.
• Except for registered banners in designated banner areas in each building, all publicity must be placed in approved areas. Approved areas include:

1. 1. Sidewalks
   2. Designated Big Board areas
   3. Sandwich Boards
   4. Open Bulletin Boards
   5. Other areas approved by the Associate Director of Student Life or a designee
   6. All publicity displayed in University Housing facilities must be approved by the University Housing office.

• Bulletin boards located across campus are assigned by the Associate Director of Student Life or a designee. Bulletin boards are assigned based on availability and usefulness to the campus community.
• There is a designated number of open boards for the use of the campus community and the general public. All items on these boards must be date-stamped and approved by the Office of Student Life. The group hanging the flyer is responsible for removing their outdated materials. A map of all open boards is available in the Student Life Office.
• No flyer larger than 22" by 16" (L x W) will be allowed on open bulletin boards.
• If an organization does not follow the publicity policies, the Associate Director of Student Life or designee may impose sanctions on that organization.
• Big display boards or banners may be hung on the interior and exterior entrances of the Student Activities Cente and in designated areas on campus approved by the Associate Director of Student Life or designee.
• Student organizations may chalk sidewalks in designated areas, and the Associate Director of Student Life or designee must approve all designs.
• Table tents are not allowed on public tables (including food services areas) unless specifically approved by the Associate Director of Student Life or designee and the Director of Food Services.
• Publicity may not be hung for more than 14 days unless the Associate Director of Student Life or designee gives specific approval.
• Yard signs are allowed on campus at the expense of the department or student organization.

Stall Wall/Café News

Announcements will be included in the Stall Wall Weekly or the Café News (table tents in the dining hall) if sent to Stall Wall Weekly by the Monday before the date requested for the listing. The Stall Wall is a weekly publication distributed each Monday, and the Café News comes out every other week.

Student News Email Announcements

If a department or student organization would like to inform the student population about an event or program through the Student News email, the following guidelines shall be observed:

• The event or program announcement must relate to university business (the final determination will be left to the Associate Director of Student Life or designee).
• Announcement e-mails must be sent to the [email protected] account no later than 5:00 p.m. before the date the sender wants the announcement to be sent.
• The Student News email is distributed each Monday, Wednesday, and Friday by 10:00 a.m. Exceptions to this rule include announcements from the Business Services Office, Student Affairs, Financial Aid, Records, and any emergency announcements. All other announcements will be included in the will be included in the Student News email.

Spirit Horse Guidelines

• All individuals, organizations, and groups must supply their paint or materials when wanting to decorate the horse. The university will not supply these materials.
• Only the horse is allowed to be painted. No individual, organization, or group will be allowed to paint any sidewalks, lamp posts, grass, or buildings surrounding the spirit horse. Any damages caused to university property with paint or any other materials used to decorate the horse will be the financial responsibility of the individual, group, or organization that causes the damages.
• No racial slurs, derogatory language, hate speech, or belittlement of other on-campus organizations or individuals will be tolerated. Remember, anything put on the horse reflects your organization, either positively or negatively.
• All paintings or decorations must comply with policies in the University Handbook. Any violations will be subject to discipline per the Student Code of Conduct.
• Paintings or decorations must be approved by the Associate Director of Student Life or designee before the horse is used.
• Reservations for the horse can be made for up to a week at a time and must be made in the Office of Student Life. Special permission to decorate the horse for more than a week may be granted for certain events.
• The Office of Student Life will regularly monitor the horse to ensure that any decoration on the horse does not violate any of the above guidelines.

Digital Signage

University Marketing and Communication administrator of the digital signage system, Magic Info, located across the university campus. 

A department or student organization may create its own slides using PowerPoint or graphic design software. The recommended slide dimensions are 16:9 ratio (1920 x 1080 pixels). The output should be in JPG or PNG format (please, no PDFs). University Marketing reserves the right to reformat your slide for the best possible output to the digital signs.

To submit a slide for display, slides must be sent as an attachment to the ticketing system. You include instructions for a start and end date for display and requested specific locations if preferred.

• Digital signage is primarily intended for USCA-recognized student groups and University departments. Slides must advertise USCA-sponsored events only. No personal events, sales, or advertisements will be accepted. Personal events include parties, yard sales, and birthdays.
• For events, slides must include the following: the sponsoring organization, event name, location, date and time, and any necessary information such as costs, contact information, registration, etc.
• Submissions must be made at least five business days before the event date. Failure to give proper time to post the slide may result in the slide not being displayed. Exceptions may be made dependent on departmental needs.
• University Marketing reserves the right to review and approve or deny all slides submitted. Slides may be refused based on content, language, pictures, images, or references to alcohol.
• Slides must comply with established university logo standards.
• Messages that include the copyrighted or trademarked works of others will not be posted without written permission.
• The slide with other announcements will be displayed in rotation for approximately eight to ten seconds. The fonts should be easy for viewers to read. Please limit the amount of text and make the text as large as possible.
• Please proofread the slides before submitting them.