- Nominations may come from any source other than self-nominations. Nominations are limited to one per award, therefore it is allowable for an individual to nominate up to four employees for Classified Employee of the Year, one for Community Service, and one for University Service.
- The Staff Assembly Awards Committee will consist of the SA Awards Committee Members and one member appointed by the Executive Committee who will serve as a non-voting member to provide guidance to the committee. This member will be knowledgeable of the award process. The appointed person will be a Staff Assembly Employee of the Year award recipient from the previous two years, therefore, being ineligible to receive the award. If a member of the Awards Committee is nominated for the University Service award, the Chair of the Staff Assembly will appoint another voting member (from the recipients of the previous two years). If the Chair of the Staff Assembly is nominated for the award, the remaining non-nominated Executive Committee members will appoint voting member(s) if necessary. The chair of the committee will not serve as a voting member.
- The call for nominations, along with the name of the non-voting member, will be sent out to the campus the fourth Friday in January. Nominations will be accepted through the second Friday in February and will be delivered to the Non-Voting member of the Awards Committee. Nomination forms may be obtained through the Staff Assembly web page and will be sent via email. Nomination forms will include the nominee's name and department along with the nominators' name as their signature. There will be multiple questions to be answered on the form by the nominator. Only official nomination forms will be accepted.
- The nomination forms will be reviewed by the non-voting member of the Awards Committee (and confirmed by the Human Resource Director) to make sure they meet the following criteria prior to being forwarded to the Awards Committee for their selections:
- Candidate must be an employee of USCA for two (2) years by January 1 of the award year. (Example: the call goes out in January 2020 for the 2019 University Service Award. An employee would have to be employed by January 1, 2017 to be considered eligible.)
- No employee who has received an award may be considered for the same award for two (2) years.
- Nominees will be notified of their nomination. Supervisors will be contacted to receive their support.
- The winners will be the individuals with the highest score based on the rubric. All decisions will be unbiased and there will be no influences on their decisions based upon the candidates department, title, age, race, or sex. It is the responsibility of the Awards Committee to make all selections fair by using the scoring rubric in making these decisions.
Candidates will be rated on a scale of 1-3 with 3 being the strongest. The Awards Committee will rate the candidates individually and separately from each other. Upon completion of this process, the chair of the awards committee will tally the scores and meet with the committee to discuss the results. If the results conclude that there is a tie, the Awards Committee will make the final decision.
All decisions will be final.
University Service Award Rubric |
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| Criteria | 1 | 2 | 3 |
| Made a difference to campus community. | Nomination does not provide specific details and/or examples that may demonstrate how the employee has made a difference to the campus community | Nomination provides specific details and/or examples that may demonstrate how the employee has made a difference to the campus community | Nomination provides specific details and/or multiple examples that clearly demonstrates how the employee has made a difference to the campus community |
| Goes above and beyond the expectations of their position. | Nomination provides specific details and/or examples that may demonstrate strong job performance but do not clearly demonstrate/describe performance that is above and beyond | Nomination provides some specific details and/or examples of where employee went above and beyond scope/requirements of job and/or demonstrated consistent excellence in job performance | Nomination provides details and/or examples that clearly support employee contributions/actions that are above and beyond what is normally expected and the employee clearly stands out among peers |
| Ability to Foster Collaboration, Communication & Cooperation | Nomination did not provide specific details and/or examples of how the employee displays these skills | Nomination provides some specific details and/or examples that demonstrate/describe how the employee displays these skills | Nomination provides details and/or examples that clearly demonstrate the employee's ability to showcase these skills |
| Number of Nominations | Nominee received 1 nomination | Nominee received 2 nominations | Nominee received 3 or more nominations |