Forms
Registration for Disability Services
Establish eligibility for disability services.
Student Application for Registration with Disability Services
Accommodation Requests
Students should complete this form if they decide to take their exams in the classroom.
Alternative Format Textbook
Complete this form to request alternate media formats for your textbooks. The process typically takes 1-3 weeks. It is best to submit your requests before the beginning of each semester to ensure your books are ordered and received on time.
Alternate Format Textbook Request Form
Exam Proctoring
If you have testing accommodations that cannot be handled within your classroom, exams can be proctored by Disability Services staff.
To schedule an exam, contact Sandra Robinson by phone at 803-643-6815 or email at [email protected] or Dana Cullum by phone at 803-641-3609 or by email at [email protected].
- The professor must first have your Accommodation Form. These are provided to you by the Disability Services Coordinator once you have completed the registration process and orientation appointment.
- Coordinate accommodations with your professor, especially if you must take the exam at a different time from the class. (This can become an issue if your extended test-taking time interferes with another class or exam.)
- Schedule an exam with Disability Services staff at 803-643-6815 at least ONE (1) WEEK in advance.
Arrive in the office at least 10 minutes before your exam time. Turn off cell phones. Leave personal items outside of the testing area. - You must reschedule your appointment if you arrive 15 minutes or later after your exam time.
- Bring the supplies allowed/required by your professor, e.g., scratch paper, Scantron, calculator, pencils, and exam book. We do not supply Scantrons!
- You are not to leave the ATC for any reason other than an emergency once you begin your exam. Remember there might be other students taking exams at the same time as you. Taking an exam in the ATC is just like being in your classroom; the same rules apply.
- Arrange the method of handling any questions you may have with your professor ahead of time since they will most likely be administering the exam to the rest of the class simultaneously.
Emotional Support Animals
University of South Carolina Aiken recognizes the tremendous benefit an Emotional Support Animal (ESA) can provide. Per federal and state law, ESAs may be permitted to reside in the residence halls when approved as a housing accommodation. Students must follow the same request process as any other housing accommodation. The student must complete the student application for registration and submit verification of a disability with documentation to support an ESA. Upon receipt of the required documentation, the Coordinator of Disability Services will review and decide as to whether there is sufficient documentation to support a request to have an ESA.
Please be aware that much misinformation is available about what constitutes legitimate medical or otherwise supportive documentation for an ESA. Many licensed therapists nationwide are willing to write letters supporting an ESA based on a single conversation in person, over the phone, or on a tele-meeting platform (i.e., zoom). These brief conversations often do not establish an appropriate treatment relationship between a student and the provider, so the documentation may not be applicable. Additionally, to date, the university is not aware of any official national or state accreditation or certification for ESAs, despite there being many online organizations claiming as such. Please contact the Office of Disability Services to discuss whether or not a certain source of documentation would be deemed legitimate and valid.
Documentation Guidelines
For documentation to be considered, it must come from an appropriately licensed professional with whom the student has an established treatment relationship related to the requested accommodation. The treatment provider must submit the information on their professional letterhead, typed or written and legible, and must date and sign the document.
To determine if a particular housing accommodation is necessary, the documentation provided should include the following:
- Description of disability or impairment.
- Information about the current functional impact of the condition or disability as it relates to the housing modification or accommodation requested.
- Recommendation from the professional explaining the need for the accommodation as it relates to a disability/impairment.
- If requesting an Emotional Support Animal (EAS), information about how the ESA is part of a student’s ongoing treatment and necessary to reduce the impact of a specific set of symptoms or functional impairment should be included.
The approved ESA accommodation request form for your therapist/medical service provider is located below: