Human Resources

On the Employee Self Service landing page, click the Time and Absence tile then click the Enter Time tile to enter time on a timesheet.

All new hire paperwork (I-9s, etc.) is sent to Columbia Payroll for processing.It may take a week to 10 days after your paperwork is submitted before you can log in VIP or have access to HCM PeopleSoft.

Yes, once you have access to HCM PeopleSoft, open your timesheet and select the correct workweek then enter your time, save, and submit for approval.

If you did not work any hours on the holiday, the timesheet should remain blank for that day. The holiday hours will be visible in the payable time summary once the time administration process runs on the holiday. If you did work on a holiday, enter the hours worked on the timesheet using the HOLEX-Worked a Holiday time reporting code. These hours will be visible on the timesheet.

The grayed-out row is most likely due to an absence request(s) that carried over into the timesheet as a view-only row on the timesheet for a combined and complete picture of work and leave hours for a given time period. To add regular hours, click the (+) plus button. This will give you a new row where you can select the REGHR-Regular Hours time reporting code and enter regular hours.

When entering time to the minute on a timesheet it is important to remember the decimal place is not the number of minutes worked but rather the calculation of minutes worked over 60. For example, 3 hours and 34 minutes would be entered on the timesheet as 3.57 (34 minutes/60 minutes= 0.57).

Only earned compensatory time and holiday compensatory time are taken and/or entered directly on the timesheet. All other leave types must be initiated through the "request an absence" process and cannot be entered directly on the timesheet.

Unapproved timesheets are not processed. If your supervisor is not available to approve the timesheet, an HCM PeopleSoft department approver can retrieve and approve your timesheet. If the supervisor fails to approve your timesheet and you are an hourly paid employee and not paid as scheduled, the supervisor should contact Human Resources to request a special pay for the week that was not approved if you are unable to wait until the next pay period.

Yes, but any changes at that point must be re-approved by the supervisor or a HCM PeopleSoft department approver. If there is a change in earnings, that adjustment will be made in the following pay period.

If your direct supervisor is away, the TL/ABS Approver for your department will have access to approve your timesheet.

Yes. The Time and Absence System allows you to access a timesheet for up to 30 days and save your hours. Any leave hours entered will appear on your timesheet as a view-only row.

Once the time has been sent for approval or extracted, the employee must make the change. This will require the supervisor/approver to “re-approve” your previously extracted timesheet. The change will be processed as an adjustment when the upcoming time period is processed.

If you did not fill out your timesheet in advance, your supervisor or an HCM PeopleSoft department approver can create it in your absence.

TL/ABS approvers are assigned based on their Job Data department. An employee's assigned department determines which approvers can access their timesheet.

The approval icon will be visible on the timesheet in Employee Self-Service.

To cancel an absence request, including those that have already been approved, you must initiate an absence cancelation request through the Cancel Absence tile in employee self-service. The cancellation request will require your manager’s approval.