Student Affairs Policies

Student Social Events

Number: ASTAF 101

Section: Student Affairs

Subject: Student Social Events

Date: April 26, 2010

Revised on: June 5, 2020

Issued by: Vice Chancellor for Student Affairs

Authorized by: Vice Chancellor for Student Affairs

The following policies have been adopted to protect USCA students and property. These policies are intended to regulate any social events held on the USCA campus by student organizations. Failure to abide by these policies could result in disciplinary action as outlined in the USCA Student Handbook under "Student Organization Non-Academic Discipline System Procedures".

I. Pre-Planning

All on-campus parties/dances/new member presentation/socials sponsored by student organizations must be held in the Student Activities Center. If the organization would like to hold an event on campus at another location special permission must be obtained from the Assistant Director of Student Life for Student Organizations or designee. A facility request form must be filled out at least two weeks prior to the event.

The sponsoring organization will be required to hire and pay for one or more University Police Officer(s) if needed. The University Police Department will determine the number of officers necessary to ensure the safety of those attending the event. Security needs will be discussed at the pre-planning meeting.

Each sponsoring organization will meet with the Assistant Director of Student Life for Student Organizations, the Chief of University Police, or designee(s) at least two (2) weeks prior to the event for a pre-planning meeting. The meeting will review room arrangements, staffing needs, security needs, and event policies. Each sponsoring organization should have at least two representatives attend the meeting. Failure to schedule and attend this meeting will result in cancellation of the event.

If the sponsoring organization wishes to invite special outside groups (such as a student organization from another college) to attend their event, they must indicate this on their original facilities request form. A list of potential groups who will be invited must be attached to the facilities request form. Assistant Director of Student Life for Student Organizations or a designee will approve or disapprove this request and will communicate the decision to the sponsoring group. The sponsoring organization must have a sign in sheet for each visiting approved group. Members of these approved groups must sign in on the appropriate sign in sheet and show an ID verifying their identity. No one under the age of 18 will be admitted unless they are a USCA student or a member of an approved outside group.

II. Event Management

The entry table for the event must be located near the Student Life Suite and it must be supervised by the advisor (or designated faculty/staff person) and one student at all times. All other entrances into the building need to be locked in order to provide only one entrance into the building during the event.

All persons entering the event must show a valid USCA ID. Only USCA students and their guests (one guest per student) will be permitted to enter the event. The USCA student must sign in his/her guest and will be held accountable for the guest's behavior.

Sponsoring organizations will need to write down the name and driver's license number of any guest (a valid military or state picture ID may be used if a driver's license is unavailable). If the guest does not have a valid ID, he/she will not be admitted into the party. Sponsoring organizations must use the standard guest list/driver's license forms provided by the Office of Student Life.

Advisors must keep a copy of the guest sign in sheet for at least four weeks after the event in case of any issues.

No alcohol will be served at or brought in to any student event. Also, no outside containers will be permitted into the party.

The sponsoring organization, advisor (or designee) and/or University Police will deny entrance to any person who is deemed to be under the influence of drugs or alcohol.

No weapons of any kind will be permitted at events.

Once a person leaves the event (leaves the building), he or she may not re-enter.

Non-alcoholic beverages must be available (free or for a reasonable fee) at the event.

The sponsoring organization will be responsible for monitoring the party area and surrounding areas and reporting any problems immediately to the advisor (or designated faculty/staff member). Any vandalism that occurs during or immediately following the event will be the responsibility of the sponsoring organization (if the person who is responsible for the vandalism is not identified).

The advisor or designee and/or University Police may shut down any event/program if necessary.

The sponsoring organization will be responsible for cleaning up the area (including the bathrooms and the parking lot) after the event. Failure to do so may result in the assessment of a fine or cleaning fee.

The advisor or designated faculty/staff member must be present for the entire dance/party.

All social events (Sunday - Thursday) must end by 12:00 a.m. and guests must vacate the facility by 12:15 a.m. The facility must be clear of all equipment and cleaned up by 1:00 a.m. Social events held on Friday and Saturday must end by 1:00 a.m. and guests must vacate the facility by 1:15 a.m. The facility must be clear of all equipment and cleaned up by 2:00 a.m. Requests for a later closing time (which may include break down needs) must be made to the Associate Director of Student Life or designee no later than (10) working days in advance of the event.

III. Related Policies

IV. Reason for Revision

Annual Review

Behavioral Intervention Team (BIT)

Number: ASTAF 102

Section: Student Affairs

Subject: Behavioral Intervention Team (BIT)

Replaced: Student Mental Health Disturbances Disposition

Date: August 1, 2013

Revised on: June 16, 2020

Issued by: Vice Chancellor of Student Affairs

Authorized by: Vice Chancellor of Student Affairs

I. Policy

The purpose of the Behavioral Intervention Team (BIT) is to identify and coordinate appropriate action to respond to student behavior that is erratic, self-injurious, or potentially threatening to others.  The goal of any action taken by the committee is to protect the campus community while optimizing the outcome for the individual student.  When possible, attempts will be made to engage the student in a positive way rather than ostracize him/her because of the behavior exhibited.  Any disciplinary action taken will be based on the actual behavior exhibited rather than on projections about possible future behavior. 

REFERRALS TO THE BEHAVIORAL INTERVENTION TEAM

The BIT will review information and incident reports from University Police, Housing, and Judicial Affairs about on and off-campus incidents involving students.  In addition, any member of the USCA community can report erratic, threatening, or potentially self-injurious (such as suicidal threats or abuse of alcohol or drugs) behavior by a student to the BIT.

The BIT was established to handle serious behavioral issues exhibited by students.  It is not meant to replace the normal care and concern that is routinely provided to our students by our faculty and staff and other students.  Typically, behaviors that pose a threat to safety or that cause a significant community disruption should be referred to the BIT, while students who experience other mental health issues should be referred to the USCA Counseling Center.  However, when in doubt, the best course is to report the behavior to the BIT.

The following procedure should be used to make a referral to the BIT:

If an emergency situation or a situation that needs immediate attention exists, University Police should be called at x6111 (or (803) 648-4011 from a cell or off-campus phone). 
If the situation does not need to be addressed immediately, the Chair or any member of the BIT should be called OR a BIT Incident Report should be completed online.

SUBMIT BIT INCIDENT REPORT

If requested and feasible, the identity of the person who reported the behavior can be withheld from the student exhibiting the behavior. If judicial or legal charges are made as a result of an investigation of the incident, statements from witnesses may be necessary.

II. Procedure

The BIT will discuss information received about student behavior and develop an appropriate course of action on a case-by-case basis.  Potential courses of action include:

Follow-up contact with the student by professional staff
Mandatory referral to the Counseling Center or outside mental health professional
Disciplinary charges
Continued police investigation and/or criminal charges
Voluntary or involuntary transport to hospital
Removal from University housing
Summary suspension
No further action

 Other possible follow-up includes:

Communication with victim or person forwarding BIT Incident Report, when appropriate
Review and/or revision of policy or services to better meet student needs

Members of the BIT Team: 

Vice Chancellor for Student Affairs
Director of Counseling, Student Health, and Disability Services
Professor of Psychology
Associate Director of Student Life
Chief of Police
Director of Housing and Residence Life
Other members will be assigned as needed.

III. Reason for Revision

Annual Review

Disability Services

Number: ASTAF 103

Section: Student Affairs

Subject: Disability Services

Date: April 26, 2010

Revised on: June 4, 2020

Issued by: Disabilities Services Coordinator

Authorized by: Vice Chancellor of Student Affairs

I. Policy

The University of South Carolina Aiken (USC Aiken) ensures that no qualified person shall by reason of a disability be denied access to, participation in, or the benefits of any program or activity operated by the University.

Each qualified person shall receive reasonable accommodations to ensure equal access to educational opportunities, programs, and activities in the most integrated setting appropriate.

This policy is consistent with Section 504 of the Rehabilitation Act of 1973 which states, “no otherwise qualified handicapped individual in the United States shall, solely based on reason of handicap, be excluded from the participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance.”

This policy is also consistent with the Americans with Disabilities Act of 1990.  The ADA replaces the word “handicap” with “disabled” or “disability” and is not based on an institution being a recipient of federal funding.

A disability (handicap) is defined as a physical or mental impairment that substantially limits one or more major life activities.

Major life activities include such things as caring for oneself, performing manual tasks, walking, seeing, hearing, speaking, breathing, learning, and working.

II. Procedure

1. Eligibility for Service
   
   To be eligible for Disability Services, students must provide appropriate documentation from a qualified professional that verifies a substantial limitation in one or more major life activities, especially as it applies to meeting the demands of University life in and out of the classroom.  Eligibility determinations are made by the Disability Services Coordinator (DS Coordinator).  Accommodations are developed and provided based on individual need(s).  Accommodations are provided to allow equal opportunity and access in courses, programs, and activities, including extracurricular activities.  Accommodation plans are reviewed each semester.
   
   
2. Temporary Disability
   
   Temporary disabilities, such as illnesses and accidents which will not interfere with the student’s work for an extended period of time, are not covered by the Disability Services policy.  In the case of a temporary disability, the student should contact their individual instructors to request special arrangements.  If the student wishes assistance in contacting faculty members about their temporary disability, they may contact the Office of the Vice Chancellor for Student Affairs.

III. Related Policies

IV. Reason for Revision

Annual Review

Use of Alcoholic Beverages on Campus

Number: ASTAF 104

Section: Student Affairs

Subject: Use of Alcoholic Beverages on Campus

Date: April 11, 2016

Revised on: June 5, 2020

Issued by: Vice Chancellor of Student Affairs

Authorized by: Vice Chancellor of Student Affairs

I. Policy

This policy governs students' consumption of alcohol (defined as beer, wine, and distilled spirits) on the University of South Carolina Aiken campus and at University-sponsored off-campus events. Based on a concern for the welfare of all student members of the University community and in keeping with state and local laws, this policy is designed to promote the responsible use or non-use of alcoholic beverages. Consistent with our institutional mission statement, USC Aiken values responsible citizenship. Students are expected to assume responsibility for their own behavior while consuming alcoholic beverages and to understand that being under the influence of alcohol in no way lessens accountability to the University and the community. Behavior and conduct by students whose judgment is impaired due to substance abuse and which interferes with the decorum and atmosphere of the University will not be tolerated. As members of the University community, students are expected to comply with and abide by all of the laws and policies stated below.

South Carolina Law

It is against South Carolina law and USC Aiken policy to:

purchase, possess or consume any alcoholic beverage if you are under the age of 21.
provide any alcohol to a person under 21 by transfer, gift or sale.
misrepresent your age for the purpose of procuring alcohol including possessing a false or altered driver's license or ID.
drive while under the influence of alcohol.
have a blood alcohol level of .02 or higher while driving a vehicle if you are under the age of 21 (zero tolerance).
have an open container of alcohol in a moving vehicle.
be intoxicated in public.

Local Ordinance (City of Aiken)

It is against local ordinance and therefore University policy to consume alcohol in public within the city limits. Pacer Downs, Pacer Crossings, and Pacer Commons are located within the city limits. Therefore, consuming alcohol on apartment balconies or on the housing grounds is prohibited.

General Guidelines

This policy is subject to change to comply with new local, state, or federal laws or changes in University operating procedures pertaining to the possession and consumption of alcoholic beverages.

The legal consumption, possession, distribution, or sale of alcohol on campus is permitted only at events and locations approved by the Chancellor or designee (for departmental and University-wide events that are not primarily for students) or the Alcohol Event Review Committee (for student or student organization events). Legal consumption of alcohol is also permitted in University housing facilities, as stipulated in the University Housing Guidebook and the USCA Student Handbook.

A licensed third party vendor must provide/sell the alcoholic beverages at any on -campus events hosted by a University entity where students are present. The University’s contracted food service provider will serve as the third party vendor unless the Director of Food Service approves an alternate provider.

Individuals will be held responsible for their behavior while under the influence of alcohol. Failure to comply with South Carolina state law or University policy may subject the person or group to state and/or University penalties.

Any containers of alcohol that are being transported must be sealed and covered while on University premises.
Common source containers of alcohol (e.g. kegs) are not permitted on campus at any time.
Chugging, drinking games, initiations, funneling, or other potentially dangerous drinking games are prohibited.
No student activity fee or other University collected fee will be used to purchase alcohol.

This policy is subject to change to comply with new local, state, or federal laws or changes in operating procedures pertaining to the possession and consumption of alcoholic beverages.

Additional Guidelines for Students

Students must adhere to the General Guidelines in this policy as well as all federal, state and local laws and ordinances. They are also subject to the Student Code of Conduct and can be held accountable under multiple systems, whether or not a civil or criminal conviction is made.

Regardless of the age of the student, the abuse of alcohol that results in impaired behavior is considered a violation of the alcohol policy.

Being under the influence of alcohol does not constitute a defense for bad behavior; students will be held responsible for their actions regardless of their consumption of alcohol.

Sanctions for the violation of University policies are based on the severity and frequency of the violation. Sanctions may include, but are not limited to: completion of educational and risk reduction programs, fines, community service, probation, individual screenings, research papers, educational counseling group, and parental notification.*  

If a student fails to comply with the request of a University Police Officer to complete a sobriety test, it will be considered an automatic admission of having consumed alcohol.

Students who are apprehended and charged by law enforcement agencies with alcohol-related criminal conduct off campus are required to inform the Non Academic Code of Conduct Chief Judicial Officer of the charges.

* Parental Notification: The Family Educational Rights and Privacy Act (FERPA) allows educational institutions to notify parents/ guardians of students under the age of 21 when the student violates the University’s alcohol or drug policies. Because we believe that parents can assist us in educating and empowering students to make responsible decisions regarding alcohol, we typically exercise our right to notify parents in the following situations:

- Drug violations
- Repeat or serious alcohol violations

The University also reserves the right to notify parents for first alcohol violations if deemed appropriate.

Additional Guidelines for Student Organizations

Student organizations hosting an event must adhere to the General Guidelines in this policy as well as all federal, state and local laws and ordinances. They are also subject to the Student Code of Conduct and the Student Organization Social Events Policy and can be held accountable under multiple systems, whether or not a civil or criminal conviction is made.

The decisions made or behavior exhibited by individual members of an organization may result in disciplinary action against the organization as well as the individuals involved.

No funds of an officially recognized student organization deposited or administered through the University may be used to purchase alcohol.

Student organizations may not provide alcohol for free or in exchange for a cover charge or ticket to an event.

Student organizations that wish to have alcohol sold at an on-campus event must secure approval from the Alcohol Event Review Committee by submitting an Application to Serve Alcohol at a Campus Event. If the Alcohol Event Review Committee approves an organization’s request to have alcohol at an event, all of the procedures stipulated in the “Procedures for Sponsoring an On-Campus Student Event with Alcohol” document will be followed or the organization will be subject to disciplinary action.

Only beer and wine will be permitted at on-campus student events.

Sanctions for the violation of University policies are based on the severity and frequency of the violation. Sanctions may include, but are not limited to, completion of educational and risk reduction programs, fines, community service, probation, suspension of student organization status, and suspension from use of University facilities for a designated period of time.

Student organizations who wish to host events with alcohol must attend a social host responsibilities workshop prior to hosting their first event with alcohol of the year.

Additional Guidelines for University Departments

University departments and employees within those departments must adhere to the General Guidelines in this policy, all federal, state, and local laws and ordinances as well as the Drug-Free Workplace Policy (http://hr.sc.edu/policies/drugfree.pdf).

University departments that wish to host an on -campus event with alcohol that is not primarily an event for students must secure permission from the Chancellor or designee.

University departments that wish to host an on-campus event with alcohol that is primarily for students must secure approval from the Alcohol Event Review Committee by submitting the appropriate paperwork to the Office of Student Life. If permission is granted for the event, all of the procedures stipulated in this policy must be followed.

At on campus events that are primarily for students, only beer and wine will be permitted.

Guests or renters of USCA facilities are subject to the guidelines delineated in this policy.

Note: Students, faculty, staff, or student organizations who serve or sell alcohol to students at off-campus events assume liability for enforcing the law and assuring appropriate behavior. In such instances, USC Aiken assumes no responsibility or liability.

Note: Student organizations that wish to host off-campus events with alcohol must complete a Social Event Agreement and Third Party Vendor Agreement and meet with the Associate Director of Student Life prior to the event

Sanctions

Legal

As citizens, students have the responsibility for knowing and complying with the provisions of state and federal law related to drugs. A student who violates any of these laws is subject to prosecution and punishment through the legal system. Information on federal and state drug laws and penalties is provided in the USC Aiken Student Handbook. (Students who are apprehended and charged by law enforcement agencies with drug-related criminal conduct, off campus are required to inform the Non Academic Code of Conduct Chief Judicial Officer).

University Disciplinary

In addition to any federal and state charges, a student is subject to disciplinary action through the University judicial process. This process may precede criminal or civil proceedings. It is not "double jeopardy" for both the civil authorities and the University to proceed against and sanction a person for the same specified conduct.

The University considers any violation of the drug policy to be a serious offense. The University will respond to all reported violations of this policy in accordance with disciplinary procedures included in the Student Handbook. Although violations will be handled on a case by case basis, any violation that is deemed to be a threat to the safety and health of the campus community will result in summary suspension prior to a formal hearing. Sanctions that may be imposed by the University include, but are not limited to, the following:

Suspension
Summary Suspension 
Suspension Held in Abeyance with Conditions
Expulsion
Counseling
Educational Programs
Conditions and Restrictions 

University Housing

A student who is suspected of violating the drug policy while living in on-campus housing will be subject to immediate removal from housing as a response to violating the terms of the housing contract.

Eligibility for Federal and State Financial Assistance

Students found in violation of the drug policy jeopardize their ability to receive federal and state financial assistance for which they might otherwise be eligible.

Parental Notification Policy

In 1998, changes in the law that governs the privacy of student records, the Family Educational Rights and Privacy Act (FERPA), permitted colleges and universities to inform the parents/guardians of students under the age of 21 when they determined the student violated University alcohol and drug policies. At the University of South Carolina Aiken, we believe such notification can help us in educating our students. While we constantly strive to educate and empower students to make more responsible decisions about drug and alcohol usage, we know that the support of parents in this process is critical. The University of South Carolina Aiken typically exercises its right to notify parents of students under 21 in the following situations:

- Cases involving drug violations
- Repeat or serious alcohol violations

The university also reserves the right to notify parents for first alcohol violations if deemed appropriate.

Future Revisions

The University of South Carolina Aiken reserves the right to update this policy. Students are responsible for being aware of changes as they are disseminated to the campus community.

II. Reason for Revision

Annual Review

Policy Against Discrimination, Harassment and Sexual Misconduct

The University of South Carolina Aiken recognizes AHR 105 Policy Against Harassment and Sexual Misconduct as the primary, superseding policy for matters involving discrimination, harassment and sexual misconduct, including sexual assault.

Solicitation Policy

Number: ASTAF 106

Section: Student Affairs

Subject: Solicitation

Date: Revised - November 26, 2019

Reviewed on: June 5, 2020

Issued by: Vice Chancellor for Student Affairs

Authorized by: Vice Chancellor for Student Affairs

I. Policy

The University of South Carolina Aiken has the duty and responsibility to maintain a safe  and healthy environment conducive to its principal mission of education. At the same time, the university recognizes and respects the constitutional protection of free speech as well as the individual student's right to privacy. Accordingly, the University hereby adopts this solicitation policy for the purpose of establishing reasonable time, place and manner restrictions for campus solicitation.

II. Procedure

Solicitation is defined as contact for the purpose of:

• soliciting funds or sales or demonstrations that result in sales
• distributing advertising or other materials
• compiling data for surveys, programs, or other purposes
• recruiting members or support for an organization or cause
• providing educational information sessions (exclusive of formal University of South  Carolina Aiken academic classes)
• “Non-commercial solicitation,” means any distribution by students individually or as member of student organizations of leaflets, brochures or other written materials, or oral speech by them to a passerby, conducted without intent to obtain commercial or private pecuniary gain.

Solicitation activities may not substantially disrupt or materially (or significantly) interfere with the educational, administrative, or operational activities of the university. Commercial speech which is false, fraudulent, or misrepresentative is not permitted. Events which are in violation of local, state, or federal law, Board of Trustees policy, or rules, regulations, and guidelines of the university, are prohibited.

An event that places an undue burden on campus facilities; interferes with the use of  campus facilities by other persons; disrupts normal operations; infringes on the protected  rights of others, and/or has as a principle goal to incite a riot or to disrupt other activities, may be denied the privilege to use University facilities (or grounds) for solicitation.

Distribution of Literature

Distribution of literature by University or non-University individuals or organizations for purposes of commercial solicitation is subject to this solicitation policy to prevent harassment of students and to maintain the campus environment. The person-to-person distribution of literature by University or non-University individuals or organizations is restricted to the areas available for solicitation and must be registered and reserved in advance through the Vice Chancellor for Student Affairs (or designee).

The posting of literature by University or non-University individuals or organizations is restricted to appropriate reserved areas of bulletin boards in all University buildings subject to the documented approval and instruction of the Director of Student Life (or designee). Some bulletin board space is designated for University activities only.

The posting or attachment of flyers, posters, advertisements, or announcements of any type on the exterior of buildings, trees, sidewalks, light posts, parked cars, outside free standing information board, or other similar structures is prohibited.

Direct Mail Solicitation

The University of South Carolina Aiken mailroom is responsible for providing services for faculty, staff, and students for official University business only. Mail determined to be of a personal nature (such as checks, bank statements, utility bills, personal packages) will be returned to the sender. The only exception to the policy is mail service to on campus resident students whose mail is delivered to their residence.

University Intra-Campus Mail Service cannot be used by faculty, staff, students, or outside businesses or organizations for advertising, campaign notices, solicitation, or for any purpose that is not determined official University business. No USC Aiken mailing list will be available for use other than for official University of South Carolina business. Student organizations may be contacted through the Office of Student Life.

Approval to solicit on the University of South Carolina Aiken campus shall not be granted in an arbitrary or capricious manner based upon the basis of the content of the proposed speech related activity. Any constitutionally protected speech will be permitted within the reasonable time, place, and manner restrictions of this policy.

Eligibility

University Organizations and Departments - Registered student organizations, academic units, or university departments may solicit in designated areas and under prescribed conditions as listed under Guidelines and Procedures later in this section.

Non-University Organizations and Individuals wishing to come on campus for the purpose of solicitation must be sponsored by a registered student organization, academic unity, or university department.

Employee Solicitation - Employees of the University may not solicit for non-University sponsored activities during working time regardless of whether they are in their working area or not. (See System Policy A1.07, Personnel, 08/85.)

Solicitors and Tradesmen - Solicitors and tradesmen, including students, faculty, or other University personnel, are prohibited from entering University grounds or buildings of the University of South Carolina Aiken for the purpose of transacting business with students, faculty, or other University personnel, unless they have been issued a letter of permit for this purpose by the Office of the Vice Chancellor for Student Affairs (or designee).  A fee to solicit may be imposed (see H3d in this policy) by the Office of the Vice Chancellor for Student Affairs (or designee).

Guidelines

University Organizations and Departments

For solicitations other than non-commercial solicitations, the organization or department must contact the Office of Student Life.

Outside speakers and/or performers being sponsored on campus must be approved in advance by the vice chancellor of student affairs (or designee). Sufficient biographical information to identify the proposed speaker, including the address, email address and telephone number of the speaker or that of the agency representing the speaker shall be provided.  This information is placed in an open public records and maybe posted at the reservation location.

The Vice Chancellor for Student Affairs (or designee) must approve student funding raising activities.

Lotteries, raffles, and games of chance must be in accordance with South Carolina state law.

Designated Areas - Public access to some portions of the campus must be limited to achieve the institution's educational mission, to retain student privacy, and to meet safety and health requirements. However, some areas are open for solicitation within the guidelines established by this policy. Prior approval through established registration and reservation procedures (available at the Student Life Office) and the approval of the Vice Chancellor for Student Affairs (or designee) are necessary in order to utilize these areas. These areas are:

1. 1. 1. designated areas in the front and back patios of the Student Activities Center;
      2. a designated area within the Student Activities Center, the Humanities and Social Science Building, Administration Building, the Business and Education Building and the Quad;
      3. other specifically designated areas formally contracted through the University for the purpose of advertising goods and services to the USCA community upon the approval of the Chancellor, Vice Chancellor for Student Affairs, or designee.
      4. Non-University Organizations and Individuals who are promoting or selling products or services.

Space must be reserved at least 72 hours prior to rental, and the Office of Student Life must be contacted at 803-641-3436 to reserve space.

All University policies and procedures must be followed, including publicity policies.

The Office of Student Life must approve all solicitation requests.

Cost: $100 a day for table space or $300 for 5 days of table space over a semester.

Religious Groups: Provided free table space in the Student Activities or other designated space as listed above as long as the group is not trying to sell something or fundraising.

Political Groups/Candidates: Provided free table space to pass out literature or information.  For political rallies or events, space must be reserved through the Office of External Programs, Continuing Education, and Conferences.

III. Disclaimer

The Solicitation Policy of the University of South Carolina Aiken must undergo constant revision to reflect prevailing community standards and the most recent case law which constitutionally defends the rights of students as citizens as well as protecting the individual privacy of students on the University campus. Contact the Student Life Office in the Student Activities Center for the most recent revisions of this Solicitation Policy.

IV. Reason for Revision

Annual Review

Use of Drugs by Students

Number: ASTAF 107

Section: Student Affairs

Subject: Use of Drugs by Students

Date: April 27, 2010

Revised on: June 5, 2020

Issued by: Vice Chancellor for Student Affairs

Authorized by: Vice Chancellor for Student Affairs

The University of South Carolina Aiken recognizes that drug abuse is one of the major problems confronting our society. Within the university community, services are available to reduce the problems associated with drug abuse. Students with drug problems may seek confidential counseling and advice through the USC Aiken Counseling Center and the USC Aiken Student Health Center. A list of additional resources can be found in the USC Aiken Student Handbook.

Although the university recognizes the need for providing remedial services, it does not intend to shelter persons who violate state or federal drug or narcotics laws. University officials will assist and cooperate with law enforcement personnel as they perform their duties in controlling drug abuse. Students charged with violating state and federal laws are subject to further disciplinary action by the university.

I. Policy

The possession, use, manufacture, sale or distribution of any counterfeit, illegal, or controlled drug without a prescription or the possession of drug paraphernalia, such as pipes, bongs, or an items modified or adapted so that they can be used to consume drugs are not permitted on university premises or at any university-sponsored event.

Specific prohibited actions include:

• The unlawful manufacture, distribution, dispensation, possession, or use of illegal drugs or controlled substances*
• Being in the presence of illegal drugs or controlled substances
• The possession or sale of drug paraphernalia (such as roach clips, bongs, water pipes, cocaine spoons, etc.)
• The distribution or delivery of an imitation ("look alike"), non-controlled substance which is represented as a controlled substance

*The term "controlled substances" refers to those drugs and substances whose possession, sale or delivery results in criminal sanctions under South Carolina Law.

Sanctions
Legal

As citizens, students have the responsibility for knowing and complying with the provisions of state and federal law related to drugs. A student who violates any of these laws is subject to prosecution and punishment through the legal system. Information on federal and state drug laws and penalties is provided in the USC Aiken Student Handbook.

(Students who are apprehended and charged by law enforcement agencies with drug-related criminal conduct off campus are required to inform the Non Academic Code of Conduct Chief Judicial Officer).

University Disciplinary

In addition to any federal and state charges, a student is subject to disciplinary action through the university judicial process. This process may precede criminal or civil proceedings. It is not "double jeopardy" for both the civil authorities and the university to proceed against and sanction a person for the same specified conduct.

The university considers any violation of the drug policy to be a serious offense. The university will respond to all reported violations of this policy in accordance with disciplinary procedures included in the Student Handbook.

Although violations will be handled on a case by case basis, any violation that is deemed to be a threat to the safety and health of the campus community will result in summary suspension prior to a formal hearing. Sanctions that may be imposed by the university include, but are not limited to, the following:

Suspension
Summary Suspension
Suspension Held in Abeyance with Conditions
Expulsion
Counseling
Educational Programs
Conditions and Restrictions

University Housing

A student who is suspected of violating the drug policy while living in on-campus housing may be subject to immediate removal from housing as a response to violating the terms of the housing contract.

Eligibility for Federal and State Financial Assistance

Students found in violation of the drug policy jeopardize their ability to receive federal and state financial assistance for which they might otherwise be eligible.

Parental Notification Policy

In 1998, changes in the law that governs the privacy of student records, the Family Educational Rights and Privacy Act (FERPA), permitted colleges and universities to inform the parents/guardians of students under the age of 21 when they determined the student violated university alcohol and drug policies. At the University of South Carolina Aiken, we believe such notification can help us in educating our students. While we constantly strive to educate and empower students to make more responsible decisions about drug and alcohol usage, we know that the support of parents in this process is critical.

The University of South Carolina Aiken typically exercises its right to notify parents of students under 21 in the following situations:

Cases involving drug violations
Repeat or serious alcohol violations

The university also reserves the right to notify parents for first alcohol violations if deemed appropriate.

Future Revision

The University of South Carolina Aiken reserves the right to update this policy. Students are responsible for being aware of changes as they are disseminated to the campus community.

II. Reason Revision

Annual Review

Mandatory Health Insurance Requirement for International Students

Number: ASTAF 108

Section: Student Affairs

Subject: Mandatory Health Insurance Requirement for International Students

Date: April 26, 2010

Revised on: June 20, 2020

Issued by: Office of International Programs

Authorized by: Vice Chancellor for Student Affairs

I. Policy

International students in F-1 student non-immigrant status registered for classes at USC Aiken are required to have health insurance coverage that meets or exceeds certain campus standards as defined by the International Programs Office as acceptable insurance coverage for international students.

II. Procedure

International (F-1) students will be informed about the mandatory health insurance requirement upon admission to USC Aiken. The International Programs Office will provide this information in writing together with standard arrival information sent to new, incoming international students.

Student are required to show proof of health insurance coverage during the first week of classes. Failure to provide proof of insurance will result in, a hold placed on the student's record which will prohibit further enrollment at USC Aiken.  The student will be able to enroll again only after providing the necessary proof of insurance coverage to the International Programs Office.

Note for Student Athletes: International student athletes (in F-1 immigration status) should also note that the USC Aiken Athletic Department requires all USC Aiken student athletes to carry a primary insurance that offers accident coverage in the state of South Carolina, and that will cover injuries sustained during participation in USC Aiken athletics.  International student athletes should refer to the Student Athlete Handbook for additional information.

III. Reason for Revision

Annual Review

Publicity Posting Policy

Number: ASTAF 109

Section: Student Affairs

Subject: Publicity Posting

Date: April 26, 2010

Revised on: July 10, 2020

Issued by: Director of Assessment and Special Projects – Student Affairs

Authorized by: Vice Chancellor of Student Affairs

I. Policy

The Offices of Student Life and Marketing & Community Relations are interested in assisting student organizations and campus departments in their efforts to publicize their activities while maintaining the beauty of the USCA campus. A variety of avenues are available for publicizing on campus. To best meet the needs of the entire campus, the following policy addresses a variety of physical publicity methods on campus.

All publicity must be approved by the Office of Student Life.

With the exception of registered banners in designated banner areas in each building, all publicity must be placed in approved areas. Approved areas include:

Sidewalks
Designated Big Board areas
Sandwich Boards
Open Bulletin Boards
Other areas approved by the Associate Director of Student Life or a designee

All publicity hung in University Housing facilities must be approved by the University Housing office.

Bulletin boards located across campus are assigned by the Associate Director of Student Life or a designee. Bulletin boards are assigned based on availability and usefulness to the campus community.

There are a designated number of open boards that are for the use of the campus community and the general public. All items on these boards must be date-stamped and approved by the Office of Student Life. The group hanging the flyer are responsible for removing their outdated materials. A map of all open boards is available in the Student Life Office.

No flyer larger than 22" by 16" (L x W) will be allowed on open bulletin boards.

If an organization does not follow the publicity policies, the Associate Director of Student Life or designee will be able to impose sanctions on that organization.

Big Boards and/or banners may be hung on the interior and exterior entrances of the Student Activities Center and in designated areas on campus approved by the Associate Director of Student Life or designee.

Student organizations may chalk sidewalks in designated areas and all designs must be approved by the Associate Director of Student Life or designee.

Table tents are not allowed on public tables (including food services areas) unless specifically approved by the Associate Director of Student Life or designee and the Director of Food Services.

Publicity is not allowed to be hung for more than 14 days unless specific approval is given by the Associate Director of Student Life or designee.

Yard signs are allowed on campus at the expense of the department or student organization.

Stall Wall/Café News

Announcements will be included in the Stall Wall Weekly or the Café News (table tents in dining hall) if they are sent to [email protected] by the Monday prior to the date requested for the listing.  The Stall Wall is a weekly publication put out on Monday and the Café News comes out every other Monday.

Student News Email Announcements

If a department or student organization would like to inform the student population about an event or program through the Student News email, the following guidelines will be used:

The event or program announcement must be related to University business (final determination will be left to the Associate Director of Student Life or designee).

Announcement e-mails must be sent to the [email protected] account no later than 5:00pm prior to the date the sender would like the announcement to be sent.

Student News will be sent out on Monday, Wednesday, and Friday by 10:00 am. Exceptions to this rule include announcements made by the Business Services Office, Student Affairs, Financial Aid, Records, and any emergency announcements. All other announcements will be included in the will be included Monday, Wednesday, and Friday email of the Student News.

Spirit Horse Guidelines

All individuals, organizations, and groups must supply their own paint or materials when wanting to decorate the horse. The University will not supply these materials.

Only the horse is allowed to be painted. No individual, organization, or group will be allowed to paint any sidewalks, lamp posts, grass, or buildings surrounding the spirit horse. Any damages caused to University property with paint or any other materials used to decorate the horse will be of the financial responsibility of the individual, group, or organization who causes the damages.

No racial slurs, derogatory language, hate speech or the belittlement of other on-campus organizations or individuals will be tolerated. Remember, anything put on the horse reflects either positively or negatively on your organization.

All paintings or decorations must be in accordance with the University Handbook. Any violations will be subject to discipline in accordance with the Student Code of Conduct.

Paintings or decorations must be approved prior to the horse being used by the Associate Director of Student Life or designee.

Reservations of the horse can be made for up to a week at a time and must be done in the Office of Student Life. Special permission to have decorations on the horse for more than a week may be granted for certain events.

The Office of Student Life will be regularly monitoring the horse to make sure that any decoration on the horse does not violate any of the above guidelines.

Digital Signage

The USC Aiken Marketing Department acts as administrator of the digital signage system, which is comprised of several television screens located around the University campus. 

A department or student organization may create their own slides using PowerPoint or graphic design software. Recommended slide dimensions are a 4:3 ratio, with a minimum width of 1400px.

To submit a slide for display, slides must be sent as an attachment to [email protected], and the email should include instructions for a start and end date for display, as well as requested locations.

Digital signage is primarily intended for use by USC Aiken recognized student groups and University departments. Slides must advertise USC Aiken sponsored events only.  No personal events, sales or advertisements will be accepted. Personal events include, but are not limited to, parties, yard sales and birthdays.

For events, slides must include the following: the sponsoring organization of the event, event name, location, date and time as well as any necessary information such as costs, contact information, registration, etc.

Submissions must be made at least five business days in advance of the event date. Failure to give proper time to post the slide may result in the slide not being displayed. Exceptions may be made dependent on departmental needs.

The Marketing Department has the right to review and approve or deny all slides submitted. Slides may be refused based on content, language, pictures, images, or references to alcohol.

Slides must comply with established University logo standards.

Messages that include the copyrighted or trademarked works of others will not be posted without written permission.

The slide will be displayed for approximately 10 seconds at a time. Fonts should be easy for viewers to read.  Please limit the amount of text, and make the text as large as possible.

Please proofread slides before submitting.

II. Reason for Revision

Annual Review

Use of Campus Vehicles by Student Organizations

Number: ASTAF 110

Section: Student Affairs

Subject: Use of Campus Vehicles by Student Organizations

Date: April 26, 2010

Revised on: June 5, 2020

Issued by: Associate Director for Student Life

Authorized by: Vice Chancellor of Student Affairs

I. Purpose

This policy provides the procedures required for use of University vehicles by representatives of officially registered organizations. This policy permits student representatives to utilize university vehicles for official business and special occasions.

II. Procedure

To reserve a vehicle from the USC Aiken Motor Pool, the following must be done:

Submit a completed/approved Vehicle Reservation Request Form to the operations office prior to actual travel. Two weeks prior when possible, call, and verify availability first.

All drivers must be approved through the Driver Safety/Training Program prior to use of a University vehicle.

Please contact 803-641-3452 to receive Vehicle Reservation Request Form and additional guidance.

Students traveling in a university vehicle outside the Aiken, Augusta or Columbia area must be accompanied by a member of the USCA faculty, staff or administration and that person's name must appear on the Vehicle Reservation Request Form.  Any exception to this policy must be approved by the Vice Chancellor for Student Affairs.

All mileage will be charged to the relevant student organization.

It is the responsibility of the user organization to return the vehicle in good condition (general cleanliness, removal of debris and personal belongings, etc.) to the Supply and Maintenance Building immediately after use.

All drivers must abide by the regulations outlined in the Driver Safety Training Program (Policy AFCMN 18). Any violation of university regulations may result in an organizational and/or personal loss of privileges to use University vehicles by the organization and/or the student driver. Any damage to the vehicle and/or personal injury resulting from any violation of university regulations regarding usage is the responsibility of the driver.

III. Reason for Revision

Annual Review

Immunization Policy

Number: ASTAF 111

Section: Student Affairs

Subject: Immunization

Date: February 21, 2012 (Updated)

Revised on: 

Issued by: Vice Chancellor for Student Affairs

Authorized by: Vice Chancellor for Student Affairs

I. Policy

All students born after December 31, 1956 must furnish proof of receiving two doses of measles (rubeola), mumps and rubella (German measles), known as the MMR vaccine on or after their 1st birthday prior to registration. Proof of Immunity requests documentation of one of the following:

Receiving two MMR vaccines (shots) after January 1, 1968 and on or after 1st birthday (Initial vaccination acceptable no earlier than 4 days before the first birthday),
OR
Positive serum titers (blood antibodies) to measles, mumps, and rubella (German measles). Positive serum titers must have been performed within the last 5 years and a copy of the lab results sent to confirm results.

Freshmen living in University housing must receive a vaccination for meningitis or sign a waiver indicating that they understand the risks of failing to do so.

The following vaccines are strongly recommended for all students but are not mandatory (with exception of meningococcal for students living on campus):

Meningococcal, Hepatitis B, Varicella (if no prior history of chicken pox), and Tdap (tetanus/diphtheria/acellular pertussis. Pertussis is also known as 'whooping cough'.)

International Students additional requirement:

International Students should have a tuberculosis screening if they are not from the following countries:

Canada, Jamaica, Saint Kitts and Nevis, Saint Lucia, USA Virgin Islands (USA), Belgium, Denmark, Finland, France, Germany, Greece, Iceland, Ireland, Italy, Liechtenstein, Luxembourg, Malta, Monaco, Netherlands, Norway, San Marino, Sweden, Switzer-land, United Kingdom, American Samoa, Australia or New Zealand.

II. Reason for Revision

Annual Review

Student Tailgate Policy

Number: ASTAF 112

Section: Student Affairs

Subject: Student Tailgate Policy

Date: May 15, 2016

Revised on: June 5, 2020

Issued by: Vice Chancellor for Student Affairs

Authorized by: Vice Chancellor for Student Affairs

I. Purpose

In an effort to continue to develop student life at the University of South Carolina Aiken and promote an increased sense of institutional pride and school spirit, this policy has been created for use of the space and facilities adjacent to the Convocation Center, Satcher Field, and Roberto Hernandez Stadium  for student tailgates and events held prior to athletic contests.

The purpose of the Student Tailgate Policy is to assist student organizations and/or on-campus departments in the coordination of tailgates and activities and ensure that existing institutional policies related to event planning and risk management are appropriately applied.

II. Procedure

Limitations of use – tailgates and pre-game activities must be limited to the parking lot/grass area adjacent to the front of the Convocation Center, the 3rd base area by the home dugout of the Roberto Hernandez Stadium, and beyond the outfield fence on the home side of Satcher Field. Reservation of the space is limited to recognized student organizations and on-campus departments for student-only events. For students that are not affiliated in a recognized student organization, they must register their tailgate spot with the Student Life office.

Reservation/ Preparation of Space – sponsoring organizations must reserve the facilities no less than one week prior to the date of the proposed event. Reservations will be coordinated through 25Live software program.

Responsibilities of Sponsoring Organizations – student organizations or on-campus departments hosting the event are responsible for providing all staffing and equipment for the proposed activity (this includes security personnel, sound equipment, tables, trash cans, recycling bins, etc.) as well as set-up and clean-up related to the activity.

Use of Alcohol – The University of South Carolina Aiken’s alcohol policy shall regulate any use of alcohol at pre-game activities within the facilities. The appropriate forms must be completed and submitted to the Office of Student Life for review no less than two weeks (fourteen business days) prior to the date of the proposed event. Individuals determined to be inebriated or unable to care for themselves will be denied entry to the activity and/or to the athletic contest.

Duration of Tailgates/Activities – Pre-game activities will be limited to two (2) hours. Activities must end 15 minutes prior to the start of the scheduled athletic contest.

Use of Amplified Sound – Due to the proximity of the tailgating areas to Satcher Field and Roberto Hernandez Stadium, permission to the use amplified sound must be granted by the Director of Athletics or designee.

Open Flames/Personal Grills –Personal grills may be used.

Damages – Sponsoring organizations are responsible for all costs associated with any damage and/or repairs that result from the scheduled activity.

III. Reason for Revision

Annual Review

Good Samaritan/Medical Amnesty Policy

Number: ASTAF 113

Section: Student Services

Subject: Good Samaritan/Medical Amnesty Policy

Date: May 15, 2016

Revised on: June 5, 2020

Issued by: Vice Chancellor for Student Affairs

Authorized by: Vice Chancellor for Student Affairs

I. Policy

This Policy provides that any student who is in need of medical care during an alcohol related emergency (as defined in Section 3.2), and who receives or actively seeks out such care in a timely fashion, may do so without fear of being subjected to Student Disciplinary action.

II. Purpose

Unfortunately, when alcohol related emergencies arise many students hesitate to contact law enforcement officials or healthcare professionals out of fear that disciplinary consequences may follow. The Good Samaritan/Medical Amnesty Policy will grant conditional amnesty from Student Disciplinary action for those students in need of medical attention, as well as those students who call for assistance to aid another student, because of alcohol abuse.

The purpose of the Good Samaritan/Medical Amnesty Policy is to encourage student to seek assistance when that student is need of medical attention or when that student knows of another student in need of medical care due to alcohol abuse or alcohol poisoning (an “Alcohol Related Medical Emergency”). Those who receive medical attention for their abuse of alcohol will also receive education concerning their own habits so that they may make healthy decisions in the future.

III. Definitions

Conditional Amnesty

Students who report an Alcohol Related Medical Emergency in accordance with this Policy will not be subjected to formal student disciplinary action. As a condition for this courtesy, however, the student or students involved will be required to undertake a series of affirmative measures to redress any damages they may have caused and to receive one or more interventions to assist them correct unacceptable behavior.

Conditional amnesty granted under this policy does not negate the laws and ordinances enforced by local, state, and federal law enforcement authorities. Nor will it excuse violations of other University policies. If any policy or law violation beyond alcohol abuse and possession are committed, conditional amnesty will not apply. Such other violations may include, but are not limited to, threats of harm to self/others, hazing, property damage, sexual harassment/abuse, illegal use of other drugs, and assault.

Alcohol violations do not waive the parental notification.

Students who have been charged with such other violations in direct relation to the incidence in which they pursue amnesty will not qualify for amnesty. Moreover, any organization providing alcohol to students during an event or gathering at which multiple students become ill will not qualify for amnesty.

This Policy will only apply in cases under the jurisdiction of University Housing, the Office of the Vice Chancellor of Student Life and Services and/or the University Police.

Alcohol-Related Medical Emergency

Alcohol-Related Medical Emergencies include an alcohol overdose and alcohol poisoning that warrants immediate medical attention to protect the health of the student or others. Signs of alcohol overdose and poisoning may include one or more of the following:

Unresponsiveness to shouting and vigorous shaking;
Skin that is pale, clammy, bluish, or blotchy;
Depressed respiration, lapses in breathing;
Mental confusion, stupor, or coma;
Seizures, convulsions, or rigid spasms; or
Vomiting while asleep or unconscious coupled with failure to awake.

Medical Attention

In order for a student to qualify for conditional amnesty, he/she must receive or actively seek out medical attention. This may include a range of efforts evidencing an unequivocal intention to receive medical help such as a voluntary examination by University of South Carolina Aiken First Responders/EMS, contacting local EMS, or seeking transportation to or visiting a hospital for more intensive care. It also includes asking for the assistance of Student Health Services. A student will qualify for conditional amnesty only if the student makes no effort to resist the help of the College, local emergency staff, or healthcare clinicians. Medical intervention must be sought at the time of the observed conditions that give rise to a reasonable suspicion of alcohol abuse.

Helper

A helper is any student or student organization who seeks help for a student suffering from an alcohol overdose or poisoning. Although helpers are appreciated and encouraged to take action if they see a student in need, their amnesty is also conditional. Helpers that are found to have committed other violations of law or University policies such as hazing (see Section 3.1 above) will be held accountable for their actions. They will not be eligible for amnesty and will receive disciplinary sanctioning as a result of their infractions.

Also, includes providing alcohol to minors

IV. Procedure

Assignment of a Conduct Officer

In the event that an Alcohol-Related Medical Emergency should arise, the Office of Student Life and Services (the “Office”) will be notified. Thereafter, the Office will assign a Conduct Officer to the parties involved. The Conduct Officer may be a Residence Life and Housing Official or a Student Life and Services official. Each student will be sent a written notice that he/she must meet with the assigned Conduct Officer for an interview.

Decision

The assigned Conduct Officer(s) will make the decision of whether or not each concerned student qualifies for conditional amnesty under this Policy after giving full consideration to the circumstances of the case.

Assignment of Amnesty Conditions

Should the student(s) qualify for conditional amnesty, the Conduct Officer(s) will evaluate the case and surrounding circumstances in order to assign appropriate conditions as alternatives to judicial sanctioning. These conditions will be educational or therapeutic in nature, designed to benefit the student and improve his/her future decision-making. These conditions will most likely include mandatory sessions with a professional in the Counseling Center. All service fees for assigned substance abuse counseling will be waived if the student qualifies for conditional amnesty.

Failure to Complete Conditions

If the student fails to agree to the amnesty conditions, or fails to satisfactorily complete the assigned conditions deemed necessary by his/her Conduct Officer, conditional amnesty will not be given, and any amnesty previously given shall be revoked. Student disciplinary charges will be filed. Thereafter, the case will be turned over to the Assistant Vice Chancellor of Student Life or designee where it will be subject to conduct processes. This will most likely result in the creation of a formal disciplinary record of the incident in question and, if culpability is found, may require the imposition of disciplinary sanctions. 

Documentation and Record Keeping

If a student qualifies for conditional amnesty, documentation or evaluation of the case will not be placed in any disciplinary record. A record, however, will exist in the Judicial Affairs database that the incident transpired, but this record is not normally reportable to outside employers, agencies or other higher education institutions without the permission of the student. However, some background checks for local, state and/or Federal employment may require full disclosure and release of student records, in which case, the record of the incident may be reported. In addition, the University may be served with a subpoena or other legal process that requires that the University produce the record. In such cases, the University will comply with all applicable provisions of law. In addition to the foregoing, the record will exists in the Judicial Affairs database to track the student’s behavior should there be another incident of a similar nature. 

Amnesty for Multiple Alcohol-Related Medical Emergencies

1. For those needing assistance – This policy is intended for one-time use only by any individual student. It is intended to serve as a wake-up call and a way for students to improve their decision-making skills as well as to learn healthy habits of living. Amnesty under this Policy is granted as a matter of comity and not of right. It should be viewed as an opportunity and is not to be abused by those who break rules of conduct on repeated occasions. Accordingly, any student needing medical attention for an Alcohol Related Emergency on more than one occasion may not receive amnesty even if all other terms and conditions of this Policy are met. The granting of any form of amnesty remains a matter of discretion with the Assistant Vice Chancellor of Student Life or designee.
   
   
2. For helpers – Helpers, or those who seek help for the endangered student, are not limited to only one use of the Good Samaritan/Medical Amnesty Policy. It is expected that members of the University of South Carolina Aiken community will always make an effort to help a fellow student that is in need even if they have been using alcohol themselves. Notwithstanding the foregoing, if a Conduct Officer has reasonable suspicions that the Good Samaritan/Medical Amnesty Policy is being abused in any way, he/she may hold in abeyance the amnesty to a helper until an investigation of the incident is completed.

V. Reason for Revision

Annual Review

Housing Missing Student Policy

Number: ASTAF 114

Section: Student Affairs

Subject: Housing Missing Student Policy

Date: May 15, 2016

Revised on: June 5, 2020

Issued by: Director of Housing and Residence Life

Authorized by: Vice Chancellor for Student Affairs

I. Policy and Protocol

The Higher Education Opportunity Act (P.L. 110-315) requires the university to maintain a missing notification policy and protocol for on-campus residents.  A student shall be deemed missing when the student is absent from the university for more than 24 hours without any known reason.  The information is posted on the University Housing website and provided at check-in.  Missing students should be reported missing by filing a missing person report with the University Police by calling 803-648-4011.

Residents 18 years and older

You may identify a confidential contact to be notified not later than 24 hours after the time that you are determined to be missing.  You may register the confidential contact on a form during your housing check-in process and can make changes to this form in your area office.

Residents younger than 18 years old

The policy requires us to notify your custodial parent or guardian not later than 24 hours after the time that you are determined to be missing.  You must provide parental emergency contact information on a form during your housing check-in process and can make changes to this form at your area office. Should a missing person report be filed on your behalf, University Police and Housing will:

Gather information from the individual reporting the missing person and/or witnesses/roommates, to include details about the reason for the report and any information that can be gathered on the missing student, such as personal descriptors, clothing last worn, locations where the student may be, persons or witnesses who may have information, vehicle descriptions, information of the physical and mental well-being of the student, up-to-date photographs, class schedule, etc.

Use of any or all of the following resources to assist in locating the student:

Go to the student’s on-campus room
Talk to roommates
Secure a photo of the student
Call or text the student’s cell phone and call any other number on record
Send the student an email
Check all possible campus locations the student may be
Check the campus card access log for the student
Review campus video from cameras
Check for the student’s vehicle

Ensure that the USC Aiken Police Department has filed a missing person report no later than 24 hours after a student is determined missing

Notify your confidential emergency contact (custodial parent or guardian) within 24 hours after the student is determined missing

Hazing Policy

Number: ASTAF 115

Section: Student Affairs

Subject: Hazing

Date: Revised - June 5, 2020

Issued by: Vice Chancellor for Student Affairs

Authorized by: Vice Chancellor for Student Affairs

I. Policy

The University of South Carolina Aiken prohibits any form of hazing.  No organization, registered or otherwise, officially or in fact, may participate in the activity of hazing.  Hazing is defined as any action or situation created by individuals, clubs, and organizations, on or off campus, that could cause or has the potential to result in harassment, emotional or physical abuse of harm, embarrassment, anxiety, ridicule, or the violation of a university rule, no matter how good the end result or intent.

Example of hazing, include but are not limited to:

Tests of endurance
Submission of members or prospective members to potentially dangerous or hazardous circumstances
Paddling
Forced indulgence of alcohol or food
Forced excessive exercise
Indecent stunts or dress
Deprivation of sleep, normal sleep patterns, or adequate study time
Physical harassment such as pushing, shoving, tickling, yelling, etc.
Deprivation of normal amounts of food and water
Individual or group interrogations such as line-ups
Personal servitude
Assigning pranks
Forced or coerced trips such a kidnaps, displacement, and “pledge” dumps

Registered organizations and groups shall be permitted certain initiation ceremonies and activities, which when examined by the ordinary university student, would seem reasonable under the circumstances and justified in view of the purpose for which they are conducted.

It shall not constitute a defense to the charge of hazing that the participants took part voluntarily, that they voluntarily assumed the risks or hardship of the activity, or that no injury in fact was suffered.

For information on the South Carolina Hazing Law, the USC Aiken Hazing Policy, or to initiate a complaint for alleged hazing, contact the Associate Director of Student Life.

In accordance with the Tucker Hipps Transparency Act, the university publishes this report on actual findings of violations involving alcohol, drugs, sexual assault, physical assault and hazing by fraternity and sorority organizations formally affiliated with the institution. The report includes the name of the responsible organizations; the dates of the incident, report, charge, investigation and resolution; and a general description of the incident and the subsequent charges, findings and sanctions placed on the organization.

Link to the Tucker Report: https://www.usca.edu/fraternity-and-sorority-conduct

II. Reason for Revision

Annual Review

Wellness Center and Natatorium Membership

Number: ASTAF 116

Section: Student Affairs

Subject: Wellness Center and Natatorium Membership

Date: Revised - June 5, 2020

Issued by: Director of  Campus Recreation and Wellness

Authorized by: Vice Chancellor for Student Affairs

I. Policy

Membership at the Wellness Center and Natatorium at UofSC Aiken is available for affiliates to the university.  Affiliates include the following:

Enrolled Students

Students are able to participate in all programs and services provided through the Department of Campus Recreation & Wellness, for no additional fee outside of tuition charges.

USC Aiken Faculty/Staff and Retirees

Membership is to the Wellness Center and Natatorium. It also includes towel and locker service.

Spouse & Youth of Students/Faculty/Staff

Youth must be over 15 years of age. 15-18 years must be accompanied by their parent.

USC Aiken Affiliates

An affiliation with USC Aiken falls into multiple categories. Some of these include but are not limited to: Leadership Donors, Alumni & Spouse (of all USC campus), Student Spouse/Parent, Center for Lifelong Learning, Cardiac Graduate & Spouse, Carolina Heart & Vascular Center Employees, Aiken County Government employees, ARMC Employees, ASL and APAC Parents, Summer Interns housed at USC Aiken.

In order to complete the affiliate membership process, all members must do the following:

Present proof affiliation
New members and renewing members that are not in the computer system will need to complete the facility informed consents.
In the affiliated category, the spouse of the affiliate can only become a member if the original affiliated person is a member. (I.e. Alumni spouse cannot join unless the alumni is a member)

Guests

Guests are allowed to use the Wellness Center and Natatorium with a current member. All guests are required to complete an informed consent and have a picture ID upon entrance to the facility. The guest fee is $10 for a daily pass. The guest must come to the facility with the current member and sign in at the main desks of either facility. Please arrange to bring the correct amount for guest pass.

Membership Prices

Membership prices are located on the Campus Recreation & Wellness webpage.

Refund

Once a membership is purchased, memberships cannot be refunded, canceled or extended except for extenuating circumstances. Any cancellations or extensions must be approved by the Director and will be taken on a case by case basis. 

II. Reason for Revision

Annual Review