Distribution and Use of Policies and Procedures
Number: AUNIV 100
Section: University Administration
Subject: Distribution and Use of Policies and Procedures
Date: March 1, 2010
Reviewed on:
Issued by: Chancellor
Authorized by: Chancellor
I. Policy
- This Policies and Procedures Manual is a compilation of official policies and procedures that apply to all faculty and staff on the Aiken campus. As of March 1, 2010, this manual supersedes any previously issued USCA Policies and Procedures Manual.
- The official version of the Policies and Procedures will be maintained by the Vice Chancellor for Business and Finance.
II. Procedure
- Revisions to the policies and procedures or new policies and/or procedures may be issued at any time by the Vice Chancellor promulgating the policy and shall be effective on the date of issue. Each new or revised policy should be put in Word format (latest used version) and given to the Business Services Office. The Vice Chancellor for Business and Finance will notify the campus via e-mail when new or revised policies are issued.
III. Related Policies
See also:
UNIV 1.00
IV. Reason for Revision
To update entire manual to reflect new USC System Policy on Policies.
USCA Empowering Documents
Number: AUNIV 102
Section: University Administration
Subject: USCA Empowering Documents
Date: March 1, 2010
Reviewed on:
Issued by: Chancellor
Authorized by: Chancellor
I. Policy
The text of the latest agreement which empowers the Aiken County Commission on Higher Education to form USCA is listed below. A copy of the actual signed agreement between the USC Board of Trustees and the Aiken County Commission on Higher Education is on file in the Chancellor's office.
This Agreement made and entered into this 13th day of August l975, between the University of South Carolina, an educational institution and an agency of the State of South Carolina, hereinafter referred to as the University; and the Aiken County Commission on Higher Education, established by an act of the General Assembly of the State of South Carolina, hereinafter referred to as the Commission:
WITNESSED:
THAT WHEREAS, the Commission was created by #21-l099 of the1962 Code of Laws of South Carolina. as amended, for the express purpose of encouraging higher education in Aiken County and adjacent areas;
AND WHEREAS, the aforesaid Commission desires to contract for such services to be provided by the University;
AND WHEREAS, the University is desirous of servicing the citizens and people of the area served by the Commission.
NOW THEREFORE, in contemplation of the relationship between the parties to this Agreement and in consideration of the mutual covenants contained herein, the parties mutually agree as follows:
1. Laws Applicable
This Agreement is entered into in the County of Riceland, State of South Carolina, and is governed in accordance with the laws of South Carolina.
2. Responsibility for Policy and Procedure
2.1: The Board of Trustees of the University establishes all policies and procedures for the operation of Branches of the University including the University of South Carolina at Aiken.
2.2: The Commission may provide advice and make recommendations regarding the operation of the University of South Carolina at Aiken to the President and other officers of the University.
3. Establishment of a Four-Year Branch
3.1: The campus, having reached four-year status, is designated a Branch of the University and is removed from the Regional Campus System to the extent permitted by the laws of the State of South Carolina, the terms and covenants contained herein, and any future actions of the Board of Trustees.
3.2: The Board of Trustees will decide upon the title for the chief administrative officer for the Branch.
3.3: The President and the Board of Trustees of the University, in consultation with the Commission, will select the chief administrative officer of the Branch who will serve at the will of the President and the Board of Trustees.
4. Academic Programs
4.1: The University will provide courses for academic credit for which there is a reasonable demand at the University of South Carolina Aiken, such courses to include among others, four year programs of study which will lead to the granting, upon the successful completion of a prescribed course of study, of approved degrees.
4.2: The University through its President and its Vice President for Regional Campuses with the advice of the chief administrative officer for the University of South Carolina Aiken and the faculty of the University of South Carolina Aiken will, in their sole discretion, conduct and supervise the academic programs of the University of South Carolina Aiken and will establish the requirements for approved degrees at the University of South Carolina Aiken.
4.3: Establishment of new or additional educational programs or courses of study at the University of South Carolina Aiken will be implemented on approval by the University Board of Trustees and in accord with applicable State law and University policies.
5. Administrative and Instructional Services
5.1: The University will provide necessary administrative and instructional services required for the operation of the University of South Carolina Aiken.
5.2: The University will provide necessary supplies required for the normal operation and functioning of the University of South Carolina Aiken, such supplies to include, but not to be limited to, library books, expendable library supplies, instructional supplies, equipment and fixtures for offices, classrooms, laboratories and libraries, all of which supplies, equipment and fixtures shall be and remain property of the State of South Carolina.
5.3: The University of South Carolina Aiken will use the facilities and capabilities of the Columbia campus in providing support services, examples of such services to include but not to be limited to purchasing, accounting, legal counsel, academic planning, and personnel.
6. Faculty
6.1: The recruitment and employment of faculty is the responsibility of the administration of the University of South Carolina Aiken; but appointments to the teaching faculty at the University of South Carolina Aiken will require the approval of the Vice President for Regional Campuses of the University.
6.2: The granting of tenure to a faculty member of the University of South Carolina Aiken will only confer tenure in respect to the faculty of the University of South Carolina Aiken under policies set out in the Regional Campus Faculty Manual and as otherwise promulgated within the University.
7. Fiscal Responsibility
7.1: All funds appropriated or otherwise distributed by testate of South Carolina for the purposes of providing for the operation and development of the University of South Carolina Aiken will be under the direct control of the President and Board of Trustees of the University.
7.2: While the Commission may make recommendations and suggestions for the expenditure of funds the sole responsibility for and control of the expenditure of appropriated funds or other funds distributed by testate of South Carolina for operations of, and capital improvements upon, the University of South Carolina Aiken is vested in the President and the Board of Trustees of the University.
7.3: The Commission agrees that all requests for capital improvements to the University of South Carolina Aiken will be coordinated with the administration of the University.
7.4: The Commission agrees that no capital improvements will be made at the University of South Carolina Aiken with appropriated funds or funds otherwise distributed by the State of South Carolina until the property upon which the improvements will be constructed is conveyed in the State of South Carolina by deed in fee simple, or, in the alternative, leased to the State of South Carolina on a long-term basis.
8. Facilities
The Commission agrees to provide and maintain suitable facilities for the programs provided by the University, to the extent that funds are available from the county government, and primary responsibility for care and maintenance of facilities shall lie with the Commission; but the University may supplement the efforts of the Commission in this regard on an occasional basis to the extent that funds may be available for this purpose. Insurance for the facilities shall be provided by the Commission through the State Insurance Sinking Fund.
Campus Budget Committee
Number: AUNIV 103
Section: University Administration
Subject: Campus Budget Committee
Date: March 1, 2010
Reviewed on: August 1, 2014
Issued by: Chancellor
Authorized by: Chancellor
I. Policy
a. Purpose
The Campus Budget Committee (CBC) will make recommendations to the Chancellor concerning issues related directly and indirectly to the budget. While broad guidance as to campus priorities and areas of special emphasis will be received from the Strategic Planning Committee, the CBC will be responsible for articulating identified needs from across the campus into a comprehensive financial plan for consideration by the Chancellor. In a typical year, this would include receiving information through its membership from the Strategic Planning Committee, the Academic Council, the Administrative Units, and the Campus Technology Committee, with the aim of making informed judgments about the relative merits of new and continuing investments in programs and activities across the campus.
b. Membership
The CBC will be comprised of the following members:
Chancellor
Executive Vice Chancellor for Academic Affairs
Vice Chancellor for Student Life and Services
Vice Chancellor for Business and Finance
Vice Chancellor for Advancement
Chief Information Officer
Director of Institutional Effectiveness
Budget Manager
Chair, Faculty Assembly
Chair, Classified Employee Assembly
Chair, Strategic Planning Committee
President, Student Government Association
II. Procedure
- The CBC will be convened by the Chancellor or by the Vice Chancellor for Business and Finance as needed during the year, but at least once per year.
- The Chancellor will hold at least one campus-wide meeting each semester for the purpose of informing the campus about current issues, as well as for soliciting comments and suggestions about matters related to the budget. Information gathered at such sessions will be shared with the members of the CBC as a part of the regular agenda.
III. Related Policies
IV. Reason for Revision
Chancellor’s Administrative Council (Monday Group)
Number: AUNIV 104
Section: University Administration
Subject: Chancellor’s Administrative Council (Monday Group)
Date: March 1, 2010
Reviewed on: April 22, 2013
Issued by: Chancellor
Authorized by: Chancellor
I. Policy
The purpose of the "Monday Group" is to exchange information, to coordinate institution-wide activities and issues, to review and implement planning efforts, and to formulate policy recommendations to the Chancellor. All Vice-, and Assistant Chancellors, along with other members as appointed by the Chancellor, will serve as members of the Monday Group, which serves as the Chancellor's Administrative Council. The Chancellor will convene and chair the group, which typically will meet on a weekly basis.
The members of this council will serve at the pleasure of the Chancellor.
II. Procedure
III. Related Policies
IV. Reason for Revision
Approval Policy for External Funding of Grants and Contracts
Number: AUNIV 105
Section: University Administration
Subject: Approval Policy for External Funding of Grants and Contracts
Date: March 1, 2010
Issued by: University Administration
Authorized by: Chancellor
I. Policy
All grants or contracts with an outside agency which involve University participation must have the concurrence of a signatory authority of the University prior to submission to the outside funding agency. In order to obtain this concurrence, Project Directors or Principal Investigators must submit their proposal through the USC Electronic Research Administration system (USCeRA). The USCeRA system automatically routes the proposal for appropriate approvals and signatures. USCeRA may be accessed through the USC Sponsored Accounts Management web page at www.research.sc.edu or through a link on the USC Aiken web page. Questions regarding USCeRA may be directed to the USCA Sponsored Research Office or the USC Office of Sponsored Accounts Management.
Campus Technology Committee
Number: AUNIV 106
Section: University Administration
Subject: Campus Technology Committee
Date: March 1, 2010
Reviewed on:
Issued by: Chancellor
Authorized by: Chancellor
I. Policy
a. Purpose
The Campus Technology Committee (CTC) will exist to engage representatives from across the campus in discussion of practices, programs, policies and plans related to the effective use of technology on this campus. The group will also be called upon to review issues in technology and to advise the Chief Information Officer (CIO) concerning areas including, but not limited to: resource allocations, communications, instructional technology, administrative computing, and assistive technology. The CIO will make recommendations to the Chancellor for action as required.
b. Membership
The CTC will be comprised of members from each of the following categories:
Membership by Position:
• Executive Vice Chancellor for Academic Affairs
• Vice Chancellor for Business & Finance (or designee)
• Assistant Chancellor for Facilities
• Director of the Library (or designee)
• Chair, Faculty Assembly (or designee)
• Chair, Classified Employees Assembly (or designee)
• President, Student Government Association (or designee)
• Chief Information Officer (ex officio)
Appointments by Chancellor (from nominations by unit heads):
One (1) representative from each college and school
(with one from this group representing a unit head)
One (1) representative each from:
• Enrollment Services
• Student Life and Services
• External Affairs/Advancement & Alumni Relations
II. Procedure
- All appointments by the Chancellor will serve terms limited to 3 years. (In the first year of operation under this model, all appointed members will draw straws to determine who will serve for 1 year, 2 years or three years from this initial appointment.) A member may serve two full terms or one partial and one full term, and must remain off of the Committee for at least two years before being nominated again.
- The Chair will be named by the Chancellor from the Committee membership, and will serve no longer than two years during a term of appointment.
- The Committee will be convened on a schedule agreed upon by the CIO and the Chair.
- Neither the CIO nor the CTC will be involved in determining appropriate pedagogy or instructional practices beyond matching capabilities with identified needs.
- In the event that the CTC and CIO do not concur on recommendations, the Chair may elect to submit a minority report to the Chancellor on behalf of the Committee.
- Annually, the Committee will make a report of its recommendations, concerns and insights to the CIO to be shared with the Chancellor.
III. Related Policies
IV. Reason for Revision
Strategic Planning Committee
Number: AUNIV 107
Section: University Administration
Subject: Strategic Planning Committee
Date: Revised - October 18, 2010
Issued by: Chancellor's Office
Authorized by: Chancellor
I. Policy
A. Purpose
The Strategic Planning Committee (SPC) will provide a representative voice to the campus in the development and assessment of strategic plans for USC Aiken. The SPC will assess progress on identified areas of activity, make periodic reports to the campus, make refinements in goals/objectives/strategies as necessary, and undertake a major review of goals and planned activities at least once every 5 years. The work of the SPC is advisory to the Chancellor and to the Campus Budget Committee.
B. Membership
The SPC will be comprised of members from each of the following categories:
Membership by Position:
• Executive Vice Chancellor for Academic Affairs
• Vice Chancellor for Student Life and Services
• Vice Chancellor for Business and Finance
• Chair, Faculty Assembly
• Chair, Classified Employee Assembly
• President, Student Government Association
• Director of Library
• Representative from University Planning Committee
Appointments by Chancellor:
9 representatives from academic units (*)
3 each from colleges
1 each from schools
(with 3 from this number representing unit heads)
1 from Enrollment Services or Student Life and Service
1 from Alumni Council
1 additional student representative
The following members shall serve as Resource Persons to the Committee (by virtue of their position):
• Vice Chancellor for Enrollment Services
• Vice Chancellor for Advancement
• Vice Chancellor for Information Technology
• Assistant Chancellor for Facilities Management
• Director of Institutional Effectiveness
(* Note: The Chair of the SPC will be appointed by the Chancellor from this group.)
II. Operation
All appointments by the Chancellor will serve terms limited to 3 years. (In the first year of operation under this model, all appointed members will draw straws to determine who will serve for 1 year, 2 years or three years from this initial appointment.) A member may serve two full terms or one partial and one full term, and must remain off of the committee for at least two years before being nominated again.
The Chair will be appointed by the Chancellor from that group nominated by unit heads, and will serve, by virtue of this appointment, as a member of the Campus Budget Committee.
The committee will meet at least two times per semester except by action of the committee.
In the event that a consensus cannot be reached on priorities or courses of action, reports representative of at least two major viewpoints should be forwarded to the Chancellor for review and action as appropriate.